EUGINIA RAKGADI CHILOANE
SUPPLY CHAIN MANAGEMENT OFFICER: INVENTORY AND ASSETS MANAGEMENT
Bochum
Summary
An accomplished and dynamic professional with over 12 years working experience. I am very good at managing movable assets, maintaining inventory levels, coordinating stock counting projects and keeping accurate records to effectively manage the demand and supply of goods and services required. I have good sourcing experience for supplier quotations and any administration thereof. My approach to my work goes beyond my job description and I am always willing to go the extra mile to ensure all tasks provided to me are completed to the best of my ability. Currently in the process of completing a BCom in International Supply Chain Management through IMM Graduate School.
Overview
16
16
years of professional experience
Work History
SUPPLY CHAIN MANAGEMENT OFFICER: INVENTORY & ASSETS
South African Nursing Council
01.2022 - Current
- Organize, coordinate and participate in the monthly stock count and assets verification projects annually.
- Prepare periodic reports and assets reconciliations reports and submission to senior manager.
- Managing of damaged, obsolete, and redundant stock and movable assets as well as disposals through the appointed asset disposal committee.
- Maintaining an up-to-date asset register (tagging or labelling assets, update assets register with new acquisitions and disposals and managing all asset movement which include issuing inventory lists to end users.
- Lease management for all machineries in the institution including payments, repairs, maintenance and monthly reporting on the leased machines and updating the lease register regularly.
- Liaising with stakeholders internally and externally.
- Ensure adherence to inventory management policies, systems, and procedures.
- Manage supplier performance.
- Manage resources (Human, Information Finances and physical resources).
- Acting SCM Manager as and when appointed.
- Invoice capturing (GRV) and P.O releases, inventory & asset management control processes on Sage 300.
- Maintain accurate inventory levels according to set standard, operating procedures and policies to balance stock quantities to meet end user’s demand.
- Manage all warehouse operations which includes record of receipts, issuing (dispatching) of stock, inbound and outbound shipments (scheduled deliveries).
- Ensure that the purchase orders are comparable to the delivery notes, invoices and physical stock items.
- Ensure that all stock items are stored and labelled in the correct location and that the stores area is kept neat, clean, and always safeguarded.
MATERIAL RECORDING CLERK (LEVEL 7) (SUPERVISOR) – ASSET MANAGEMENT
Tshwane Rehabilitation Hospital
08.2015 - 12.2021
- SCM and finance policy management for implementation and adherence. Policies include Constitution, PFMA/MFMA act, Asset management policy, BBBEE policy, PPPFA policy, treasury regulations act.
- Develop and maintain movable/fixed assets register. (Additions and disposals).
- Compile and submit assets reconciliation report.
- Bar code new assets acquisitions and update the assets register with new acquisitions.
- Replenishing of stock on SAP related forms, capturing of data and compiling SCM related reports.
- Performing stocktaking, asset management and receiving tasks.
- Manage and update Tally cards (VA 10’s) and receiving documents for receiving and issuing of stock.
- Ordering, posting and inventory balancing.
- Ensuring that stock is ordered according to minimum and maximum stock levels.
- Adhere to OHS regulations.
- Create shopping carts, capturing GRV on SAP/ SRM system and requesting quotations from Central Supplier Database (CSD).
- Manage receiving and dispatching for all consumables and non-consumable items and filing documents accordingly.
- Preparation of the AFS (annual financial statements).
- Compilation and submission of lease registers for machinery equipment on lease contracts.
- Management and payments of lease invoices monthly.
- Quality assurance assessments.
- General supervision of assets management section.
- Participation in all SCM admin audits.
SENIOR ADMINISTRATION OFFICER (LEVEL 7) - PROVISIONING (LOGISTICS)
Jubilee District Hospital
08.2014 - 07.2015
- Supervising of provisioning officials and the warehouses.
- Undertaking all logistical support services.
- Supervising and leading the transit (receiving) unit for goods deliveries.
- Implementing policies and ensuring adherence.
- Effective and efficient management of stock.
- Managing stock takes and participating in the process.
- Ensuring that suppliers meet planned service needs.
- Ensuring that stock is delivered to the end user on time.
- Managing Bin cards and physical stocking.
- Managing leave forms, PMDS and conducting quarterly reviews.
- Contracting personnel as and when required.
- Managing inventory and the disposal of expired stock.
- Expedition of all open orders.
- Participating in institutional committees for risk and quality management.
- Participating in the audit processes.
LOGISTICAL SUPPORT OFFICER (LEVEL 6) - TRANSIT IN (RECEIVING UNIT)
Dr George Mukhari Academic Hospital
10.2013 - 07.2014
- Maintenance of the 0-9 files (Open orders).
- Responsible for GRV (goods acknowledgement receipts on SAP) and contract management.
- Expediting of purchase orders to supplier via telephone, official letters, fax and e-mail for delivery confirmations.
- Supervising of all subordinates under my rank. This includes four store assistants (level 2), four material recording clerks (level 4) and two material recording clerks (level 5).
- Compiling and submitting Medsas reports, Open orders reports, GRV reports and expediting reports.
- Attending to all queries and participating in the auditing process.
- Completing RLS02 for goods verification.
- Certifying invoices and delivery notes for goods and services delivered.
- Clearing unpaid invoices from the web cycle in the SAP system.
LOGISTICAL SUPPORT OFFICER (LEVEL 6) - INVENTORY (ASSET MANAGEMENT)
Dr George Mukhari Academic Hospital
10.2012 - 09.2013
- Controlling the movement of all assets using the transfer forms.
- Bar coding new assets (New acquisitions).
- Liaising with auditors for documents and assets verification.
- Safeguarding redundant assets and obsolete assets.
- Completing the disposal certificate (VA27).
- Participate in an annual assets verification process and all the other spot checks that arises during the year.
- Timeously updating the asset register.
- Compilation of the Reconciliation report and submission to the supervisor.
- Identifying repairable assets and assets that are legible for disposal or donations.
- Organizing machinery demonstration between the end user and supplier.
- Ensuring an efficient and effective documentation distribution service.
- Handling any other office administration duties.
MATERIAL RECORDING CLERK (LEVEL 4) - POSTING (ACCOUNTING SECTION)
Dr George Mukhari Academic Hospital
03.2010 - 09.2012
- Keeping accurate records to effectively manage demand and supply of goods and services required timeously by end users.
- Completion of RLS01 for external requisition of goods, services, repairs, and equipment.
- Submission of the RLS01 to demand section.
- Registration of the RLS01 on the voucher files.
- Updating ledger cards (VA10 and VA8) (Posting receipts and issues on the ledger cards.
- Electronic issuing and receiving of stock transactions on Medicom system.
- Filing of face value documents (RLS01 and RLS02) into voucher files (VA4 and VA6).
- Drawing summary reports from Medicom system to update ledger cards.
- Updating index cards (Stock catalogues).
- Participating in stock taking (Actual counting of stock and compiling the stock taking report).
- Handling any other office administration that comes to my attention.
Education
BCom - International Supply Chain Management
IMM Graduate School
Supply Chain Management Certificate - undefined
Fachs Business College
01.2015
Supply Chain Management Certificate - undefined
KMS College
01.2012
National Diploma - Accounting
Tshwane University of Technology
01.2004
Matric Certificate - undefined
Hlomphanang Senior Secondary School
01.1999
Skills
Systems: MS Office, SAP, BAS & CSD
Supply Chain Operations & Planning
Requirement Identification & Implementation
Process Improvement
Strategy Execution
Policy Implementation
Crisis & Change Management
Stock & Inventory Management
Team Management
Training, Coaching & Mentoring
Stakeholder Engagement
Contract Management & Negotiations
Purchasing & Demand Planning
Supplier Sourcing & Selection
References
- Tumelo, Mokoena, Chief Financial Officer, tmokoena@sanc.co.za, 012 420 1048, 071 897 4215, South African Nursing Council
- Tshifiwa, Tshikororo, Assistant Director (Finance & SCM), Tshifiwa.Tshikororo@gauteng.gov.za, 012 359 3427, 0761664003, Tshwane Rehabilitation Hospital now at Dept of Social Development
- Welhemina, Ndlovu, Assistant Director (Finance& SCM), Welhemina.Ndlovu@gauteng.gov.za, 012 717 9373, 076 769 3040, Jubilee District Hospital
- Allence, Mathebula, Acting Director (Supply Chain Management), Allence.Mathebula@gauteng.gov.za, 012 529 3146, 3242, 076 218 6325, Dr George Mukhari Academic Hospital
KNOWLEDGE
- PFMA Act
- MFMA Act
- IFRS Policy
- PPPFA Act
- BBBEE Act
- Assets Management Act
- Policies and Treasury Regulations Act - Including all Practice Notes and Circulars Provided.
ATTRIBUTES
- Positive Attitude
- Responsible & Reliable
- Time Management
- Communication Skills
- Proactive
- Interpersonal Skills
- Problem Solving
- Resilience
- Integrity
- Attention to detail.
- Team Player
- Result Driven
- Additional information required will be provided upon request.
Timeline
SUPPLY CHAIN MANAGEMENT OFFICER: INVENTORY & ASSETS
South African Nursing Council
01.2022 - Current
MATERIAL RECORDING CLERK (LEVEL 7) (SUPERVISOR) – ASSET MANAGEMENT
Tshwane Rehabilitation Hospital
08.2015 - 12.2021
SENIOR ADMINISTRATION OFFICER (LEVEL 7) - PROVISIONING (LOGISTICS)
Jubilee District Hospital
08.2014 - 07.2015
LOGISTICAL SUPPORT OFFICER (LEVEL 6) - TRANSIT IN (RECEIVING UNIT)
Dr George Mukhari Academic Hospital
10.2013 - 07.2014
LOGISTICAL SUPPORT OFFICER (LEVEL 6) - INVENTORY (ASSET MANAGEMENT)
Dr George Mukhari Academic Hospital
10.2012 - 09.2013
MATERIAL RECORDING CLERK (LEVEL 4) - POSTING (ACCOUNTING SECTION)
Dr George Mukhari Academic Hospital
03.2010 - 09.2012
Supply Chain Management Certificate - undefined
Fachs Business College
Supply Chain Management Certificate - undefined
KMS College
National Diploma - Accounting
Tshwane University of Technology
Matric Certificate - undefined
Hlomphanang Senior Secondary School
BCom - International Supply Chain Management
IMM Graduate School