RANIE MOKOATLE

• Purchasing goods and services by capturing requisitions on LOGIS, verifying transactions, generating orders, and mailing signed orders to service providers.
• Liaison with suppliers about the expected delivery date of procured items, and communicating that information with end users.
• Numerically file procurement orders in the 0-9 for record keeping, and update the bi-weekly report for the quotation register.
• Update the commitment report monthly by following up on all overdue orders.
• Developed strong working relationships with colleagues and external partners to facilitate effective collaboration on shared goals.

Acquisition (SCM)

• Receive a request for procurement from the supervisor, check the completeness of documents, and scrutinize the terms of reference/specifications for compliance with SCM principles and thresholds.
• Enforce compliance in terms of supply chain management policies and prescripts.
• Invite price quotations for goods, services, and work required by an official in accordance with an approved TOR/specification, ensuring that the National Treasury-approved database is utilized effectively in the sourcing of quotations, and that client expectations are met.
• Chair evaluation meetings of proposals to ensure that the process is fair, and compile final scores for all proposals.
• Once the selection process has been concluded, liaise with an official to sign off on the winning quote, prepare the file with all the required documents, and send it off to the order section for generating the purchase order.
• Implement an effective document control and filing system, and work closely with the supervisor to ensure that the procurement of goods and services is compliant and fair.

Payments (Financial Accounting)

• Accurately create new entities from a standard list of default entity types on the BAS system, ensuring that banking details are correct.
• Capture payments, including transfer payments, on BAS.
• Do interface reconciliation. Assist with verifying acting allowance calculations for officials acting in positions. Assist with filing to avoid backlog.

• Creating new vendor accounts with specified trading terms on SAP.
• Send out instructions to bill vendors with correctly specified amounts to the Debtors Department on time, to ensure early payment.
• Update any changes to the baking details of vendors.
• Verify and ratify invoices from the store’s stock suppliers, ensuring that the purchased goods are correct in terms of quantity and price.
• Request credit notes for any stock that is over/under received.
• Approve correct invoices, and send them to the creditor’s department for payment.