Kayleen Marshay Luciana Swartz
Supply Chain Officer
Atlantis
Summary
Supply Chain Officer with extensive experience in Supply Chain Management support, PMFA Finance, Data Management and general Administrative duties. Skilled in relationship development and management and Legislative compliance. Strong communication, coordination and prioritizing skills.
Overview
8
8
years of professional experience
1
1
year of post-secondary education
Work History
Project Management (Supply Chain Management Focus)
- Led the design, development, and implementation of the Supply Chain Management (SCM) framework, policies, and practices, ensuring compliance with the latest legislative updates, in collaboration with the CFO, CEO, and Executive Team
- Assisted the CFO in setting up and managing SCM processes, aligned with Central Supplier Database (CSD) requirements, and effectively managed the supplier database on the ASEZ technology platform
- Prepared Service Level Agreements (SLAs) for ASEZ, ensuring alignment with SLA requirements and supporting the CFO
- Educated business units on localization strategies within SCM, ensuring all internal procurement supported local opportunities, contributing to economic development and job creation in Atlantis
- Administered procurement processes, including RFQs and tenders, in accordance with SCM policies and legislative requirements
- Provided technical advice and support on SCM matters to all business units
- Addressed all internal and external SCM audit findings within the required timeframes
- Developed and maintained strong relationships with complex stakeholders and government officials
- Delivered training to internal staff and community members on supply chain management processes and best practices
- Ensured timely submission of SCM compliance returns, adhering to legislated requirements
- Managed the procurement of fixed assets in line with organizational needs
- Managed relationships with customers and stakeholders, ensuring satisfaction and alignment with SCM objectives
- Ensured SCM processes adhered to compliance and risk management standards
- Provided regular reports, ensuring clear communication and effective administration of SCM activities.
- Reduced lead time for product deliveries through effective coordination with suppliers and vendors
Acting SCM
Atlantis Special Economic Zone SOC Ltd
2 2024 - Current
- Assist the CFO with setting up and managing SCM in line with Central Supplier Database requirements and manage the supplier database and the ASEZ technology platform
- Prepare SLAs for the ASEZ in line with the SLA requirements, in support of the CFO
- Educate the business on a localization approach to SCM, ensuring that all internal procurement meets the needs of local opportunities, in line with the SCM strategy and in support of the overarching mandate for economic development and job creation within Atlantis
- Administer all procurement processes including RFQs and tender process in line with the SCM policies and legislative requirements
- Provide technical SCM advice and assistance to all business units as required
- Address all internal and external SCM audit findings within required timeframe
- Strong ability to develop relationships between complex and difficult stakeholders and government officials
- Strong people skills, including the ability to relate to and train internal staff members and community members on supply chain management
- Submission of SCM compliance returns as legislated
- Fixed Assets Procurement Management.
- Supervised three(3) staff members tasked with handling materials management, planning, purchasing, and customer service duties
Corporate Services Administrator
Atlantis Special Economic Zone
04.2019 - Current
- Supply Chain Management Support, PMFA Finance: Creditors Support, SCM function support, Facilitate key SCM administration, reporting and documentation requirements with all business units
- Liaise with relevant personnel at the CSD in support of SCM requirements
- Data Management, Train and upskill staff, Identify issues and delays and manage accordingly
- Provide general administrative support across all support service functions, including finance, HR, IT, SCM and data management, as required
- Undertake relevant administrative tasks and functions within the Corporate Services team
- Develop relationships with provincial and national government players
- Develop relationships with key suppliers
- Ensure legislative compliance
- Ensure effective data management policies.
Office Administrator
Wesgro
04.2018 - 03.2019
- Front of House Management, All Receptionist Duties, Management of company vehicles, 3rd party Supplier Management, Asset and Office Maintenance Management, Event Management, All office administration tasks including in-house travel plans and bookings, Customer Relationship Management, Develop stakeholder relationships, Ensure compliance in line with system policy and guidelines, Ensure cost savings and budgeting in the most cost-effective manner.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions
Office Administrator / Receptionist
SAREBI
08.2016 - 03.2018
- Event and Function Coordination & Management, Receiving and directing visitors, including vendors, clients, job candidates, and customers
- General customer liaison, Receive and process mail and deliveries, Manage courier deliveries, Handle board and meeting room bookings, Answering Telephones, Telephone Marketing, Direct Marketing, Customer Service Liaison, Direct Customer Service Consultant, Diary Management, Administrative Duties.
- Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues
- Improved office efficiency by streamlining filing systems, ensuring documents were easily accessible
- Developed comprehensive database for tracking employee training and certifications, contributing to compliance with industry standards
- Identified and communicated customer needs to supply chain capacity and quality teams
Education
Matric Certificate -
Atlantis Secondary School
01.2000 - 12.2000
LLB Degree in progress -
UNISA
04.2001 -
Diploma - Supply Chain Management
University of Cape Town (UCT)
11.2023 - 03.2024
Skills
Timeline
Diploma - Supply Chain Management
University of Cape Town (UCT)
11.2023 - 03.2024
Corporate Services Administrator
Atlantis Special Economic Zone
04.2019 - Current
Office Administrator
Wesgro
04.2018 - 03.2019
Office Administrator / Receptionist
SAREBI
08.2016 - 03.2018
LLB Degree in progress -
UNISA
04.2001 -
Matric Certificate -
Atlantis Secondary School
01.2000 - 12.2000
Project Management (Supply Chain Management Focus)
Acting SCM
Atlantis Special Economic Zone SOC Ltd
2 2024 - Current
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