Summary

Overview

Work History

Education

Skills

Timeline

Kayleen Marshay Luciana Swartz

Supply Chain Officer

Atlantis

Summary

Supply Chain Officer with extensive experience in Supply Chain Management support, PMFA Finance, Data Management and general Administrative duties. Skilled in relationship development and management and Legislative compliance. Strong communication, coordination and prioritizing skills.

Overview

years of professional experience

year of post-secondary education

Work History

Project Management (Supply Chain Management Focus)

Led the design, development, and implementation of the Supply Chain Management (SCM) framework, policies, and practices, ensuring compliance with the latest legislative updates, in collaboration with the CFO, CEO, and Executive Team
Assisted the CFO in setting up and managing SCM processes, aligned with Central Supplier Database (CSD) requirements, and effectively managed the supplier database on the ASEZ technology platform
Prepared Service Level Agreements (SLAs) for ASEZ, ensuring alignment with SLA requirements and supporting the CFO
Educated business units on localization strategies within SCM, ensuring all internal procurement supported local opportunities, contributing to economic development and job creation in Atlantis
Administered procurement processes, including RFQs and tenders, in accordance with SCM policies and legislative requirements
Provided technical advice and support on SCM matters to all business units
Addressed all internal and external SCM audit findings within the required timeframes
Developed and maintained strong relationships with complex stakeholders and government officials
Delivered training to internal staff and community members on supply chain management processes and best practices
Ensured timely submission of SCM compliance returns, adhering to legislated requirements
Managed the procurement of fixed assets in line with organizational needs
Managed relationships with customers and stakeholders, ensuring satisfaction and alignment with SCM objectives
Ensured SCM processes adhered to compliance and risk management standards
Provided regular reports, ensuring clear communication and effective administration of SCM activities.
Reduced lead time for product deliveries through effective coordination with suppliers and vendors

Acting SCM

Atlantis Special Economic Zone SOC Ltd

2 2024 - Current

Assist the CFO with setting up and managing SCM in line with Central Supplier Database requirements and manage the supplier database and the ASEZ technology platform
Prepare SLAs for the ASEZ in line with the SLA requirements, in support of the CFO
Educate the business on a localization approach to SCM, ensuring that all internal procurement meets the needs of local opportunities, in line with the SCM strategy and in support of the overarching mandate for economic development and job creation within Atlantis
Administer all procurement processes including RFQs and tender process in line with the SCM policies and legislative requirements
Provide technical SCM advice and assistance to all business units as required
Address all internal and external SCM audit findings within required timeframe
Strong ability to develop relationships between complex and difficult stakeholders and government officials
Strong people skills, including the ability to relate to and train internal staff members and community members on supply chain management
Submission of SCM compliance returns as legislated
Fixed Assets Procurement Management.
Supervised three(3) staff members tasked with handling materials management, planning, purchasing, and customer service duties

Corporate Services Administrator

Atlantis Special Economic Zone

04.2019 - Current

Supply Chain Management Support, PMFA Finance: Creditors Support, SCM function support, Facilitate key SCM administration, reporting and documentation requirements with all business units
Liaise with relevant personnel at the CSD in support of SCM requirements
Data Management, Train and upskill staff, Identify issues and delays and manage accordingly
Provide general administrative support across all support service functions, including finance, HR, IT, SCM and data management, as required
Undertake relevant administrative tasks and functions within the Corporate Services team
Develop relationships with provincial and national government players
Develop relationships with key suppliers
Ensure legislative compliance
Ensure effective data management policies.

Office Administrator

Wesgro

04.2018 - 03.2019

Front of House Management, All Receptionist Duties, Management of company vehicles, 3rd party Supplier Management, Asset and Office Maintenance Management, Event Management, All office administration tasks including in-house travel plans and bookings, Customer Relationship Management, Develop stakeholder relationships, Ensure compliance in line with system policy and guidelines, Ensure cost savings and budgeting in the most cost-effective manner.
Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions

Office Administrator / Receptionist

SAREBI

08.2016 - 03.2018

Event and Function Coordination & Management, Receiving and directing visitors, including vendors, clients, job candidates, and customers
General customer liaison, Receive and process mail and deliveries, Manage courier deliveries, Handle board and meeting room bookings, Answering Telephones, Telephone Marketing, Direct Marketing, Customer Service Liaison, Direct Customer Service Consultant, Diary Management, Administrative Duties.
Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues
Improved office efficiency by streamlining filing systems, ensuring documents were easily accessible
Developed comprehensive database for tracking employee training and certifications, contributing to compliance with industry standards
Identified and communicated customer needs to supply chain capacity and quality teams

Education

Matric Certificate -

Atlantis Secondary School

01.2000 - 12.2000

LLB Degree in progress -

UNISA

04.2001 -

Diploma - Supply Chain Management

University of Cape Town (UCT)

11.2023 - 03.2024

Skills

roject Management Expertise: Proven ability to lead and manage large-scale projects, ensuring timely delivery and alignment with business goals

Supply Chain Management (SCM) Leadership: Extensive experience in overseeing the end-to-end design, development, and implementation of SCM frameworks, policies, and practices

SCM Policy & Framework Implementation: Skilled in implementing SCM policies, ensuring compliance with the latest legislative updates

Legislative Compliance: Expertise in maintaining and enforcing compliance with SCM-related legislation and regulatory requirements

SCM Setup & Process Management: Proficient in establishing and managing SCM processes, including setup and alignment with Central Supplier Database (CSD) requirements

Supplier Database Management: Managed supplier databases efficiently using the ASEZ technology platform

Service Level Agreement (SLA) Management: Strong experience in preparing, negotiating, and managing SLAs, ensuring alignment with project and business objectives

Localisation Strategy Development: Led the development and execution of localisation strategies, supporting local procurement and economic development

Procurement Process Oversight: Managed procurement activities including RFQs, tenders, and contract negotiations, ensuring adherence to SCM policies

Technical SCM Support: Provided technical support and guidance on SCM matters to cross-functional teams and business units

Audit & Compliance Management: Addressed internal and external audit findings, ensuring compliance within specified timelines

Stakeholder & Government Relations: Skilled in building and maintaining strong relationships with stakeholders, including government officials and other key partners

Training & Development: Led training initiatives to upskill internal staff and community members on SCM processes and best practices

Compliance & Risk Management: Ensured SCM processes met compliance and risk management standards, reducing project and organisational risks

Fixed Asset Procurement: Oversaw fixed asset procurement, aligning acquisitions with business needs and budgetary constraints

Customer & Stakeholder Management: Managed customer and stakeholder relationships, ensuring alignment with SCM strategies and business objectives

Reporting & Communication: Delivered comprehensive reports and maintained clear communication with executives and stakeholders

Administrative Efficiency: Ensured efficient project administration, including documentation, reporting, and compliance management

Office Management