Priscilla Andrews

• Production planning on Business Central
• Captured production scores and outputs across all departments to track performance metrics.
• Change production orders to in production and finished status
• Checking firm planned production orders are aligned with sales orders and transfer orders.
• Investigated and verified components used on production orders, implementing corrections for accurate raw material consumption.
• Print job cards and material requisitions and release to production floor
• Completed orders and facilitated costing processes to ensure timely financial analysis.
• Create labels for completed products
• Create invoices on Syspro
• Performed general administrative tasks, including copying and scanning documents in an office environment.

Reason for wanting to leave: Seeking Growth

• Switchboard Management & Reception: Answering external calls and directing to the appropriate person and taking telephone messages as required
• Providing basic information to callers - such as telephone numbers, email addresses, address details and services
• Ensure that visitors are welcomed and directed to the correct person efficiently
• Performing basic accounting functions for the Cape Town Office, including reconciling petty cash
• Maintained electronic timecards and records for all Cape Town based employees, submitting timecards to payroll at Durban Head Office after updating server with scanned records.
• Obtaining and managing port entry permits for all employees requiring access to ports or sites
• Facilitated communication with procurement headquarters, streamlining order processes for improved efficiency.
• Placed orders for goods and services based on specific instructions.
• Ordering and allocation of stationery and office supplies for the branch
• Ordered cleaning supplies and restocked inventory as needed.
• Supervised onsite work of external cleaning services, ensuring office cleanliness and adherence to standards.
• Utilised effective time management strategies to prioritise tasks and meet deadlines.
• Demonstrated attention to detail by meticulously reviewing documents for accuracy and completeness.
• Performed general administrative tasks including faxing, scanning, and photocopying documents. including Faxing, scanning and photocopying
• Filing of requisitions, waybills, invoices, quotes, purchase orders, delivery notes, credit/petty cash and debit card recons (hard copies and electronically)
• Submitting all delivery notes and signed invoices to procurement - Durban Branch
• Create invoices for the Cape Town and Namibia Shipping and Non-destructive Testing Departments
• Creating credit notes based on specific transactions.
• Understood allocation codes and corrected allocations as required.
• Stock taking of all items in Store which is under my supervision
• Sending and receiving of goods by Courier
• Record stock issues and receiving
• Maintenance of electronic files
• Follow up on outstanding orders
• Finalised orders by ensuring all items were received and documented accurately.
• Arrange lunches for meetings
• Typed CVs for HR upon request.
• Maintain stock levels with current demands in operations
• Placing orders as directed for goods and services
• A capacity to learn new skills quickly

Reason for leaving: Retrenched

• Provided comprehensive administrative support to Engineering and Offshore Recruitment department, including typing resumes, regret letters, and internal adverts while managing day-to-day operations
• Convert CVs within a one day turnaround time
• Update database to maintain accuracy of candidate information
• Advertised positions across multiple job boards, including Career Junction, Pnet, Best Jobs, and Gumtree
• Feedback/ Communication to candidates
• Do quality checks on CVs to ensure that all necessary information is present
• Do reference checks on candidates by calling previous employers
• Gathered all necessary documents from candidates.
• Discuss possible vacancies with candidates
• Calling candidates to get further information
• Screening telephone calls from external job applicants
• Providing an excellent customer service to company's employees with regards to answering queries and providing information/assist with queries
• Maintaining and updating interview questions
• Do regular updates on positions advertised
• Report recruitment profile to senior
• Coordinate weekly reports
• Research CVs as and when required
• Match CVs to project skills matrix
• Match CVs to project skills matrix's
• Researched CVs as needed.
• Perform function for Director of Engineering/Oil and Gas Division as well as 2 Recruitment Specialists within the Engineering Team
• Executed ad hoc requests from the divisional director and two recruitment specialists.
• File and update job spec file
• Drawing up spreadsheets of all candidate personal information
• Managing and maintaining a sound filing system
• Do all faxing, scanning and copying of documents
• Do support projects in various verticals.
• Provided relief on switchboard during peak hours to ensure calls were answered promptly
• Answering incoming calls
• Reason for leaving: Resigned
• Support projects in various verticals

Reason for leaving: Resigned

• Coordinated administrative duties to support office operations
• Composed and formatted letters for internal and external communication
• Contacted customers to address inquiries and provide assistance
• Working with customers in a good approach
• Answering telephones
• Handling of switchboard
• Sent documents via fax to relevant recipients
• Made copies of documents for distribution and record-keeping
• Printed documents and materials for team projects and presentations
• Upload of customer information on a suitable database

Reason for leaving: Internship completed