Ndumiso Matross
Administration Clerk
Pietermaritzburg
Overview
25
25
years of professional experience
3
3
Languages
Work History
Administration Clerk
Department of Justice & Constitutional Development
09.2015 - Current
- Issuing and capturing of summons.
- Capturing of finalised and granted default judgments.
- Querying discrepancies on the summons.
- Keeping and updating the register of queried summons.
- Recording trial cases into the Digital Case Recording System.
- Writing or burning requested audio for transcription and appeal purposes.
- Attending to queries from the public and attorneys.
- Systematic filing of various documents and files.
- Disposing of files that are 10 years and older from the record keeping system.
- Civil Court (November 2019 to Date)
- Acting Supervisor
- Ensuring punctuality of staff members at work.
- Ensuring productivity in the workplace.
- Ensuring staff compliance to various Departmental policies.
- Attending to staff queries.
- Attending to queries from internal (i.e staff, Judiciary and Prosecutors) and external stakeholders (i.e Correctional Services, SAPS, various law firms, Social Workers and other Departments).
- Taking part in various meetings including case flow meetings.
- Processing staff leave (including approving or disapproving leave).
- Implementing changes in various policies as updated.
- Ensuring optimum service delivery with high levels of ethical standards.
- Ensuring efficient and effective use and maintenance of state equipment and infrastructure.
- Ensuring discipline is adhered to in the workplace.
Administration Clerk
Department of Justice & Constitutional Development
05.2012 - 08.2015
- Preparing court roll.
- Recording cases into the criminal case record book.
- Recording case proceedings into the Digital Case Recording System.
- Writing recorded case proceedings into compact discs.
- Updating cases onto JDAS.
- Issuing of Directives and Subpoenas in terms of Sec (6) & Sec (9) respectively of the Maintenance Act 99/98.
- Allocating Directives & subpoenas to Maintenance Investigators and Sheriff.
- Capturing issued Directives and Subpoenas into JDAS.
- Capturing court orders into JDAS.
- Issuing warrant of arrests as determined by the court.
- Attending to public with regards to maintenance queries.
- Assisting in tracing parties using other websites (i.e. IEC website).
- Assist Maintenance Investigators to serve Directives & subpoenas on respondents.
- Assist from time to time in drafting of the following court orders.
- Assisting one or both legally unrepresented parties in interpreting these orders and implications for non-compliance.
- Compiling daily and monthly statistics.
- Maintenance Court (September 2015 to October 2019)
- J168E – i.t.o. Sec (16) Maintenance Act 99/98
- J214E – i.t.o. Sec (17) Maintenance Act 99/98
- J252E – i.t.o. Sec (18) Maintenance Act 99/98
- Warrant of Execution – i.t.o. Sec (26) read with Sec (27) Maintenance Act 99/98
- EAO – i.t.o. Sec (26) read with Sec (28) Maintenance Act 99/98.
- AOD – i.t.o. Sec (26) read with Sec (30) Maintenance Act 99/98
H.R. Consultant & Admin Clerk
Phumelela Business Consultants
05.2005 - 04.2012
- Source candidates through job advertisement, paper screening and conduct interviews and assessments in compliance with Labour Legislation.
- Verify qualifications, credit checks and criminal checks for candidates.
- Select candidates and submit cv’s to the client for perusal, where after interviews are arranged
- Notify successful candidates and prepare regret letters to unsuccessful candidates
- Place candidates by preparing Letters of Appointment and induct the new candidate as per Phumelela policies and procedures
- Conduct placement follow-up interview within one day of the employee engagement
- Recruitment and Selection
- Project Management
- Liaise with client i.e. various Municipal Departments, Eskom, SA Post Office and Transnet on various matters
- Liaise with client regarding charge rates
- Managing a total of 150 staff members on all sites.
- Conduct weekly site visits
- Deliver invoices to clients and follow up on outstanding invoices
- Sign up new employees
- Schedule staff for various shifts
- Transport staff to and from site
- Order and distribute safety gear to staff.
- Compile incident reports (WC1 form) for injuries on duty (IOD)
- Liaise with the COID Section of the Department of Labour with regards to submission incident reports, medical reports and resumption of duty forms and acquisition of claim numbers for IOD claims.
- Liaise with various hospitals, medical centres and Medical Practitioners on issues pertaining incident reports and medical reports.
- Attend safety meetings on various sites.
- Distribute and collect staff timesheets weekly / monthly
- Meet with staff to address their requests, complaints, queries or disputes
- Conduct counselling to staff where required
- Issue warnings to staff where necessary
- Conduct Disciplinary Hearings where necessary
- Attend C.C.M.A Hearings when required
- Conducted Exit Interviews
Section Leader / Set Up Assistant
ICC Durban
10.2002 - 02.2005
- Received staff when reporting on duty
- Supervised staff during the duration of the shift
- Compiled staff performance reports
- Recruited more staff whenever short staffed
- Inducted newly employed staff
- Attended pre-function briefing meetings
- Briefed staff about the function
- Monitored staff when making pre service table checks
- Authorized and signed staff timesheets after each shift
- Attended weekly and monthly planning meetings
- Set up function venues for functions as specified
- Advised clients on possible room set ups
- Attended to client complaints and queries
- Handled final venues checks
- Refreshed function venues, VIP suits and conference rooms
- Liaised with the control room lighting and air-conditioning of the function venue
- Liaised with Security Officers on security matter
- Liaised with Maintenance department on maintenance requirements
- Liaised with the chefs and the main kitchen to confirm correct serving times
- Liaised with cleaners regarding cleaning that needed to be done
- Broke down and turned around function venues after use
- Made verbal and written handover to the next shift
- Reason for Leaving: Resigned
Project Facilitator
Focus On The Family
04.2002 - 09.2002
- Facilitated the ‘No Apologies’ programme (Abstinence based programme) to learners in various schools of Maphumulo District in KwaZulu Natal
- Compiled daily and weekly reports
- Ensured that the booked venue is ready for use
- Ensured that training material is in good condition for use (i.e. OHP, Data projector, flipcharts, manuals and other materials)
- Attended to weekly de-brief sessions.
- Reason for Leaving: End of Project
Waiter / Set Up Crew
ICC Durban
08.2001 - 03.2002
- Made room set ups as specified
- Advised clients of different types of set ups
- Ensured that safety precautions were met during set up
- Ensured that room set ups do not interfere with emergency exits
- Served tables during functions
- Took food and beverage orders from customers
- Ensured customer satisfaction
- Cleared tables
- Reason for Leaving: Career prospects
Education
BCom - Human Resource Management
University of South Africa
12.2021
Diploma - Human Resource Management
University of South Africa
12.2019
Matric - undefined
Ntsonkotha High School
12.1997
Skills
MS Word
MS Excel
MS Powerpoint
Typing
Internet & Email
Ability to work under pressure & independently
Excellent communication (Verbal and written)
References
- Seema, Ramsamuj, Administration Officer, 033 328 4600, 033 328 4615, Department of Justice & Constitutional Development
- Anusha, Lalla, National Key Accounts Manager, 031 201 7740, 084 221 4555, Phumelela Business Consultants
- Zonke, Nzuza, Recruitment Consultant, 031 360 1009, 082 828 8102, ICC Durban
- Reward, Ngcobo, Project Coordinator, 031 716 3300, Focus On The Family
PERSONAL DETAILS
- SURNAME: Matross
- FIRST NAMES: Ndumiso
- PHYSICAL ADDRESS: 91 Topham Road, Pelham, Pietermaritzburg, 3200
- IDENTITY NUMBER: 790613 5453 083
- CONTACTS: 078 623 6291 or 073 141 8810 (Cell), 033 328 4600 (Work)
- NATIONALITY: South African
- HOME LANGUAGE: IsiXhosa
- DRIVERS LICENCE: Code 10
Timeline
Administration Clerk
Department of Justice & Constitutional Development
09.2015 - Current
Administration Clerk
Department of Justice & Constitutional Development
05.2012 - 08.2015
H.R. Consultant & Admin Clerk
Phumelela Business Consultants
05.2005 - 04.2012
Section Leader / Set Up Assistant
ICC Durban
10.2002 - 02.2005
Project Facilitator
Focus On The Family
04.2002 - 09.2002
Waiter / Set Up Crew
ICC Durban
08.2001 - 03.2002
Diploma - Human Resource Management
University of South Africa
Matric - undefined
Ntsonkotha High School
BCom - Human Resource Management
University of South Africa