MAVIS SAKHILE SENGWAYO
Whiteriver
Summary
Organised administrative professional with nine years of experience in coordinating office operations and managing special projects. Resourceful team leader skilled in project management, financial tracking, and customer relationship management. Strategic planner seeking to transition into a leadership role, with a strong background in clerical support and expense management.
Overview
15
15
years of professional experience
Work History
Company Administrator
Phakamani Foundation
White River
2026.06 - Current
- Provide executive and administrative support to management.
- Coordinated governance, compliance, and organisational administration to ensure alignment with regulatory standards.
- Ensure compliance with statutory, regulatory, and organizational requirements.
- Develop, review, and maintain company policies, procedures, and administrative systems.
- Oversaw contract management, ensuring compliance, timely renewals, and accuracy of service level agreements and organisational records.
- Coordinate Board, Management, and committee meetings, including agendas, minutes, and follow-up actions.
- Oversee procurement administration, supplier documentation, and office asset management.
- Prepare management reports, presentations, and organizational correspondence.
- Coordinate staff wellness, training, and organizational development initiatives.
- Coordinate ESG (Environmental, Social and Governance) initiatives, reporting, and sustainability projects.
- Supported cross-functional projects and facilitated continuous business improvement initiatives to enhance operational effectiveness.
Finance Administrator - Creditors Control
Phakamani Foundation
White River
2015.02 - 2026.05
- Promptly managed regular and ad hoc accounts payable and receivable, enhancing overall financial efficiency.
- Processed inbound and outbound invoices, checking the accuracy of work detailed to deliver correct payments.
- Ensured incoming invoices were processed accurately against the required payment deadlines, eliminating payment disruption.
- Handled high volumes of outgoing payments, accurately processing associated paperwork and digital records.
- Strengthened data integrity through implementation of strict control measures for data entry, ensuring accuracy and consistency.
- Managed all data entry for incoming payments, working with meticulous precision for minimised error.
- Bank statement reconciliation with MIS (Bank charges and client repayments).
- Post Pastel reconciliations.
- Check and process and manage bad debt administration.
- Check disbursement amounts before release by the Finance & Admin Manager.
- Death write-off checking and submission for approval by F& A manager.
- Weekly Flow - Loan administration (Banking, ad hoc repayment and contract capturing)
- Oversee loan administration processes and procedures.
- Petty cash management and reconciliations.
- Oversaw management of petty cash to ensure proper tracking and allocation of funds.
- Handled reconciliation processes, preparing detailed schedules of fees for various projects.
- Bookkeeping to Trial Balance.
- Developed weekly, monthly, and quarterly financial reports with charts and spreadsheets for managers, facilitating informed decision-making.
- Generated expenses, income, and open balances reports.
- Created numerous financial documents for Pastel, such as invoices and purchase orders.
- Compile and distribute operations reports - weekly and monthly.
- Utilized thorough working knowledge of Excel and wider Microsoft Suite applications for optimal data management.
- Assisted with day-to-day administrative duties, from basic office admin to personalized management support.
- Pastel recording - cash, invoices, and journals.
Development Loan Officer
Phakamani Foundation
White River
2012.03 - 2015.02
- Processed loan applications for clients.
- Conducted business evaluations, loan profitability checks, and loan utilisation checks to minimise financial risk.
- Collected payments and managed portfolio quality to ensure timely loan recovery.
- Implemented rigorous credit risk processes to develop further financial security.
- Managed client relationships to enhance satisfaction and retention.
- Identified and approached potential clients for Phakamani Foundation.
- Delivered introductory business training sessions for clients.
- Maintained strict confidentiality of bank records and client information.
- Identified team capabilities and developed training solutions to fill learning gaps, uplifting department competence.
Education
Bachelor of Business Administration (Honours) - Human Resource Management
STADIO
Johannesburg, Gauteng2026-09
Bachelor of Business Administration - Project
STADIO
Johannesburg, GP2023-01
Certificate Pastel Accounting - Pastel Accounting
Peak Training Academy
South Africa2015-01
Certificate in Customer Service - Customer Service in an organization
Compuscan Academy
Cape Town2013-01
Diploma in Microfinance - Development Microfinance
University of Venda
Thohoyandou, LP2010-01
Matric - Matric
Tikhontele High School
White River, MP2008-01
Skills
- Pastel to trial balance
- Payment processing
- Invoice processing
- Database administration
- Data retrieval systems
- Office administration
- Administrative support
- Microsoft Office intermediate
- Organisational management
- Time management
- Analytical skills
- Problem-solving
- Calendar scheduling
- Documentation control
- Team player
- Documentation control
Custom
- Mr. Eric Crawford, Chief Executive Officer, Phakamani Foundation, 083 286 7648
- Mr. William Chauke, Human resources Manager, Phakamani Foundation, 013 7500 415, 067 010 8652
- DR Rujuwa Kudzayi, Finance and admin manager (Chief financial officer), Phakamani Foundation, 081 336 7272
- Leah Shongwe, Supervisor (Snr Finance Administrator), 082 962 0258
Timeline
Company Administrator
Phakamani Foundation
2026.06 - Current
Finance Administrator - Creditors Control
Phakamani Foundation
2015.02 - 2026.05
Development Loan Officer
Phakamani Foundation
2012.03 - 2015.02
Bachelor of Business Administration (Honours) - Human Resource Management
STADIO
Bachelor of Business Administration - Project
STADIO
Certificate Pastel Accounting - Pastel Accounting
Peak Training Academy
Certificate in Customer Service - Customer Service in an organization
Compuscan Academy
Diploma in Microfinance - Development Microfinance
University of Venda
Matric - Matric
Tikhontele High School