KENNY MALOBA
Johannesburg
Summary
Detailed- Oriented Project Administrator with 3 Years' experience in Client liaison, quality assurance and administration within SETA and government. Demonstrated experience in project implementation and coordination, learners Registration, certification, data and records management, compliance reporting and stakeholder engagement. Proficient in LMIS, SAP and CRM systems with a proven track record of improving process efficiency, ensuring regulatory compliance and maintain Audit-ready documentation. Recognised for strong Analytical Skills and effective communication to enhance stakeholder engagement and operational efficiency. Committed to delivering high-quality results in a fast -paced environments.
Overview
4
4
years of professional experience
Work History
PROJECT ADMINISTRATOR: DG LEARNING PROGRAMMES & QA
SERVICES SETA
Johannesburg
10.2023 - 12.2024
- Implemented 12-15 learning programmes project in line with NSDP and Services SETA Compliance.
- Processed over 2500 of learner's registration documentation and Verified learner's documents and learning qualification to ensure Applications are line with SETA requirement.
- Capture and process learner information on Learner Management Information System (LMIS).
- Conducted monitoring visits to ensure the project is in line with project of implementation plan.
- Verified all learner's unit standard registrations to ensure they are in line with SAQA & NQF.
- Processed invoices and Track project payments (Tranches) according to approved implementation budget plan.
- Conducted financial reconciliation and submit for approval in line with audits requirements.
- Tracked reported learners, terminated learner's the commitment register, reconcile Quarterly monitoring report and Commitment Register.
- Reconciled project financial data to ensure for audit readiness and compliance with DG reporting standards.
- Maintained accurate record keeping on the share folder and adhering to data Quality Management practice in line with SETA policies.
- Maintained accurate learner's registration on SETMIS & QMR. Assessor Report, Learners documents and Attendance Register.
- Provided superior client services and support execution of implementation Plan.
- Coordinated project logistics travel and accommodation arrangements.
- Compiled a weekly, Monthly and Quarterly report project reports.
- Handled stakeholder's queries and complaints in a professional and timely manner.
DATA CAPTURER
GAUTENG DEPARTMENT OF HEALTH
Johannesburg
03.2023 - 08.2023
- Performed barcoding of all acquired assets and capture on the asset register.
- Captured asset registers acquisitions, maintenance management, disposals, allocations, transfers and valuations.
- Executed the asset verification process for the Head Office and Regional Offices.
- Captured asset information on the inventory database.
- Captured disposal forms and ensure disposals are accurately recorded for report.
REGISTRATION OFFICER- ELECTIONS 2024
INDEPENDENT ELECTORAL COMMISSION
Johannesburg
09.2023 - 05.2024
- Processed voter registration applications.
- Assessed and ensured the validity.
- Registered new voters on the electronic IEC roll.
- Captured the required Biometrics and voter details accurately.
- Prepared daily reports.
ADMINISTRATIVE OFFICER - COID
CITY OF JOHANNESBURG
Johannesburg
06.2021 - 11.2022
- Provided information, general administrative, logistical and facilitation support to the assistant director.
- Undertake of administrative and duties associated with the department- to ensure that internal and external stakeholder receive effective and efficient- services on employee's report of accident/disease.
- Received documents, verify and capture of accidents/disease claims electronically on the Workplace accident management system (Wam)/ Com Easy system for internal and external record.
- Scanned the documents to department of labour for adjudication for claim number.
- Performed general administrative office duties incoming telephone-Calls, Scanning & faxing.
- Compiled monthly statically spread sheet, typing of documents and reports.
- Maintained the filing systems electronically and manual -opening hard files filling, statistics & data.
- Processed of invoices (Medical bills) from different services providers for Payment using Wam &Sap system according to Government gazettes.
- Provided Customer services to different COJ employees regarding COID policies and Procedures.
Education
Postgraduate Diploma - Management Business Administration
12.2023
BA - Public Management Governance
12.2019
NSC Grade 12 - undefined
12.2011
Skills
- Project Administration
- Project Implementation and coordination
- Project Monitoring
- Quality Assurance
- Verification & Validation
- Process Learners Stipend & Tranche Payments
- Compliance Reporting
- Contract Management
- Knowledge of SDA, SDLA PFMA, NQF, SAQA, QCTO
- Knowledge of Education Systems
- Knowledge of Occupational Qualifications
- Pivotal learning programmes
- Learner Registration & Database Management
- Stakeholder Management
- Computer Literate
- MS Office
- Word
- Excel
- Outlook
- PowerPoint
- Share Folder
- ERP / SAP
- CRM
- LMIS
- Data & Record keeping
- MoA
- SLA compliance
- Customer Services
- Communications
- Attention to detail
- Office Administration
- Problem-Solving
- Professionalism
- Collaboration & Teamwork
- Report writing & Presenting skills
- Time Management
Key Achievements And Certificates
- Accurate Learners registration, Processed over 1000 learners registrations with 100% accuracy results
- Enhanced project Efficiency, Reduced project turnaround time by 15% through effective Administration support
- Optimised Asset Management, Increased Efficiency By 20% Through Streamlined Asset management Process
- Regulatory compliance success, Achieved 95% Compliance rate with PFMA regulations in Asset Management
- Project Management, 2025
- Strategic Planning & Management, 2025
- Ms EXCEL Intermediate, 2024, ETDP SETA
- Assessor Certificate, 2024
- Certificate for service SHELA & FCM, 2022
Personal Information
Title: Project Administrator
Timeline
PROJECT ADMINISTRATOR: DG LEARNING PROGRAMMES & QA - SERVICES SETA
10.2023 - 12.2024
REGISTRATION OFFICER- ELECTIONS 2024 - INDEPENDENT ELECTORAL COMMISSION
09.2023 - 05.2024
DATA CAPTURER - GAUTENG DEPARTMENT OF HEALTH
03.2023 - 08.2023
ADMINISTRATIVE OFFICER - COID - CITY OF JOHANNESBURG
06.2021 - 11.2022
NORTHWEST UNIVERSITY - Postgraduate Diploma, Management Business Administration
UNIVERSITY OF JOHANNESBURG - BA, Public Management Governance
MODUBATSE HIGH SCHOOL - NSC Grade 12,