Chiuso Chibebe
Procurement And Administration
Kensington, Johannesburg,Gauteng
Summary
Agile, experienced Procurement Officer, proficient in managing operations with exceptional multi-tasking skills, project coordination and analytical problem-solving skills. Optimizes resource use to achieve challenging targets. Diplomatic in resolving disputes and coordinating diverse teams. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
22
22
years of professional experience
7
7
years of post-secondary education
Work History
Project Administrator
I-TECH HSS Pty Ltd
Johannesburg
03.2022 - Current
- Schedule routine meetings, creating and updating workflows, arranging assignments and preparation of action plans, analyzing risks and opportunities, communicating progress to team members and stakeholders
- Collaborate with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Delegate assignments based on plans, project needs, and knowledge of individual team members.
- Ensuring company projects are completed within stipulated time frames, quality, and within budget
- Quality control and procurement of necessary resources
- Developed and maintained relationships with contractors, sub-contractors and stakeholders to support successful project completion.
Purchase Order Manager and Reception
MCI Consultants Pty Ltd
Johannesburg
02.2007 - 02.2022
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Built relationships with vendors to negotiate ideal terms for purchases.
- Maintained current understanding of pricing structures, market conditions and trends in industry.
- Procured materials for maintenance and repair services.
- Developed and strengthened supplier relationships.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
- Oversaw inventory control, accounting, and supply reports.
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Collaborated with stakeholders to align supply chain processes with organizational goals.
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Carefully read and interpreted requisition orders to understand specialized terms and requirements.
- Evaluated supplier performance and identified areas for improvement.
- Generation of client quotations
- Processing and placing of purchase orders for finished goods and sundry items.
- Generated invoices, delivery and credit notes for all purchased hardware and software products
- Managing of after sales services i.e warranties, repairs and or replacements where necessary
- General office maintenance
- Management of long and short term contractors and cleaning staff
- Maintained confidentiality of information regarding clients and company.
- Corresponded with clients through email and telephone
- Kept reception area clean and neat to give visitors positive first impression.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Assisted with onboarding new clients and securing paperwork completion.
- Maintained visitor log for entering and leaving facility for security purposes.
Office Manager
Channel Managed PR
Johannesburg
07.2006 - 01.2007
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained computer and physical filing systems.
- Managed office operations while scheduling appointments for department managers.
- Switchboard and managed the messaging system
- Administrative support for public relation events hosted for clients
- Created, maintained and updated filing systems for paper and electronic documents.
Reception & Procurement
Fabec (Pty) Ltd
Johannesburg
01.2002 - 06.2006
- Kept reception area clean and neat to give visitors positive first impression.
- Resolved customer problems and complaints.
- Corresponded with clients through email, telephone, or postal mail.
- Confirmed appointments, communicated with clients, and updated client records.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Managed multiple tasks and met time-sensitive deadlines.
- Responded to inquiries from callers seeking information.
- Maintained confidentiality of information regarding clients and company.
- Answered central telephone system and directed calls accordingly.
Data Capturer
Afrox
Johannesburg
05.2001 - 12.2001
- Entered client information into databases quickly and with minimal errors.
- Built and maintained tracking databases for variety of measuring aspects.
- Corrected data entry errors to prevent duplication or data degradation.
- Scanned documents and saved in database to keep records of essential organizational information.
- Maintained files, records and chronologies of entry activities.
- Searched, extracted and interpreted information to determine correct input procedure.
- Evaluated source documents to locate needed information.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
Education
Purchasing Management Certificate - Purchasing And Supply
BIZZPRO (SAPICS)
Johannesburg 07.2009 - 12.2009
Purchasing & Supply Level II (CIPS Level 2 Certificate) - Purchasing And Supply
ZAMBIA INSTITUTE OF MANAGEMENT
Lusaka, Zambia 07.1997 - 12.1997
CIPS Level 1 Certificate - Purchasing And Supply
ZAMBIAN INSTITUTE OF MANAGEMENT
Lusaka, Zambia 07.1996 - 12.1996
High School Diploma -
Matero Girls Secondary School
Lusaka, Zambia 01.1990 - 12.1995
Skills
SAGE ACCPAC Accounting SystemCRM Database SystemProcurementCreditorsProject AdministrationMicrosoft officeReceivingPurchasingCustomer relationsFile management
Bid estimation
Staff leadership and direction
Subcontractor coordination and oversight
Effective written and verbal communication
Project scope understanding
Quality control
Effective communication
Decision-Making
Attention to Detail
Database administration
Administrative support
Organizational skills
Relationship building
Clerical support
Vendor sourcing
Bid process management
Supplier relationships
Accomplishments
- 3 Year Project - Supply, Installation and Maintenance of Adobe Creative Cloud Suite Software
- 1 Year Project - Supply, Installation and Maintenance of Editing Software
- 2 Year Endpoint Protection and Hardware - configuration, installation and Support services
- Resolved product issue through consumer testing.
Affiliations
Professional Qualification (Zambia Institute of Management (ZAMIM)
ZASA - Zambia Association in South Africa
Additional Information
Valid PRPD Drivers license and own car
Availability: 1 week notice
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem comes along with it's solution; the bigger the problem, the bigger the victory
Chris Oyakhilome DSc DSc, DD
Timeline
Project Administrator
I-TECH HSS Pty Ltd
03.2022 - Current
Purchasing Management Certificate - Purchasing And Supply
BIZZPRO (SAPICS)
07.2009 - 12.2009
Purchase Order Manager and Reception
MCI Consultants Pty Ltd
02.2007 - 02.2022
Office Manager
Channel Managed PR
07.2006 - 01.2007
Reception & Procurement
Fabec (Pty) Ltd
01.2002 - 06.2006
Data Capturer
Afrox
05.2001 - 12.2001
Purchasing & Supply Level II (CIPS Level 2 Certificate) - Purchasing And Supply
ZAMBIA INSTITUTE OF MANAGEMENT
07.1997 - 12.1997
CIPS Level 1 Certificate - Purchasing And Supply
ZAMBIAN INSTITUTE OF MANAGEMENT
07.1996 - 12.1996
High School Diploma -
Matero Girls Secondary School
01.1990 - 12.1995