Summary
Overview
Work history
Education
Skills
Accomplishments
Interests
Additional Information
Languages
Certification
Member of Project Management Institute ID 8664930
Timeline
Generic
Tshidiso Sephelane

Tshidiso Sephelane

Project Manager
Brooklyn, Pretoria

Summary

High-achieving management professional possessing excellent communication, organisational and analytical capabilities. Devises innovative solutions to resolve business and technology challenges.

Overview

8
8
years of professional experience
6
6
years of post-secondary education

Work history

Project Administrator

JJP Group of Companies
Pretoria, Gauteng
01.2018 - Current
  • I am responsible for all project invoices and payments
  • Compile and present the budget to the board according to the director's instruction and approval
  • I handle scheduling of subcontractors and staff to complete projects within required timeframes
  • Draft minutes of committee meetings for review by the project's leaders before distribution to members
  • I am responsible for project compliance and risk management planning and execution
  • Ensure that continuous reminders are circulated to the advisory committee and external stakeholders
  • Liaise with Corporate Affairs and Marketing to ensure that the events and projects are profiled
  • Prepare and distribute project materials and implement policies and procedures
  • Create weekly workflow and order resources
  • Track expenses work on the budget forecast and monitor progress
  • Supervise and delegate tasks to project assistants
  • I foster positive relationships with stakeholders
  • Managed project performance, organizing project meetings to ensure ongoing feedback.
  • Liaised with cross-functional teams to establish project schedules and plans to client specifications.
  • Drove client retention through quality project execution.
  • Managed estimation processes by preparing bid packages, procurement plans, and contract reviews.
  • Built company reputation by managing and successfully delivering projects.

Project Administrator ( Advisor

Jeffery Security Force (Pty) Ltd
Johannesburg, Gauteng
01.2019 - 01.2023
  • Project Management Support for the Senior Director
  • Financial and Asset Management - Prepare a budget, and cash flow and manage asset payments.
  • Contract Management - Negotiate deals with clients
  • Human Resource Management - Dealing with personnel wages, and contracts
  • Provide administrative assistance to the senior director
  • Professional Advisory according to the Private Security Industry Regulatory Authority (PSIRA) compliance
  • Prepare reports and approval to compliance document sent to PSIRA
  • Stakeholders' engagement and management
  • Coordinate all divisional projects and events.
  • Generated project cost estimations with outstanding accuracy, guiding effective decision-making.

Administrative Assistant

Tshwane University of Technology
Pretoria, Gauteng
01.2016 - 10.2017
  • Handled office tasks including filing, generating reports and presentations, setting up for meetings, reordering, improving office productivity and workflow
  • Assumed responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
  • I was administering student assignments, tests, examinations, and marks
  • Supported room reservations, agenda preparation, and calendar maintenance for programs, meetings, and events
  • Achieved and maintained top client satisfaction and retention by managing project deliverable accuracy and alignment with specifications
  • Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions
  • Prepared meeting materials and took clear notes to distribute to stakeholders.
  • Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
  • Handled scheduling of meetings and calendar management for senior staff.
  • Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
  • Kept and maintained anaccurate filing system for the preservation of office information.
  • Assisted managers in compiling and organizing materials for meetings.
  • Created email notifications, invitations, and agendas for meetings, events, and appointments.
  • Acted as the main contact for internal and external clients.
  • Ordered office supplies and researched new deals and suppliers.
  • Typed and proofread documents produced by other staff members.
  • Documented conferences, meetings, and appointments with verbatim reports.
  • Screened incoming phone calls and relayed detailed messages.
  • Scheduled meetings, conferences, and appointments.
  • Kept files organized and up-to-date for accurate record-keeping purposes.
  • Drafted documents and reports for management review.
  • Prepared professional business correspondence on behalf of senior staff and the organization.
  • Prioritized incoming communications to filter out basic requests and minimize disruptions.
  • Coordinated events by managing budget, logistics, and event support.
  • Created expense reports with matching receipts.
  • Organized master calendar of appointments, operational targets, and projects.

Education

Advance Diploma - Project Management

Tshwane University of Technology
Pretoria, Gauteng
01.2021 - 12.2021

BTech - Business Administration

Tshwane University of Technology
Pretoria, Gauteng
01.2016 - 12.2017

Diploma - Office Management and Technology

Tshwane University of Technology
Pretoria, Gauteng
01.2013 - 12.2015

Skills


  • Project Administration
  • Team Player
  • Costing & Budgeting
  • Relationship Management
  • Analytical and Logical Reasoning
  • Leadership and Management
  • Computer Literacy and
  • Microsoft Office
  • Teamwork and Collaboration
  • Project setup and budgeting
  • Lean project management
  • Cross-functional team management
  • Supplier purchase orders
  • Cost control
  • High-value project management
  • Purchasing and procurement
  • Contract review and recommendations
  • Portfolio management
  • Construction project expertise
  • Excel expertise
  • Process improvement
  • Client rapport
  • Budgeting and forecasting
  • Relationship building

Accomplishments

PROJECTS - SUCCESS

  • Tshwane Varsity Lodge: Delivered R40 million student accommodation project successful as project administrator in 2019
  • Westdene Varsity Lodge: Delivered R13 million student accommodation project successful as project administrator in 2021
  • International Varsity Lodge: Delivered R45 million student accommodation project successful as project administrator in 2019

Interests

Participating In Social Activities Research Physical Exercise Keeping Up With Current Affairs

Additional Information

  • Security Contract , Awarded three years security contracts worth over R4million 2022, for Jeffery Security.

Languages

English
Fluent

Certification

  • Certified Associate in Project Management

Member of Project Management Institute ID 8664930

Preparing for Professional Project Management Certificate

Timeline

Advance Diploma - Project Management

Tshwane University of Technology
01.2021 - 12.2021

Project Administrator ( Advisor

Jeffery Security Force (Pty) Ltd
01.2019 - 01.2023

Project Administrator

JJP Group of Companies
01.2018 - Current

BTech - Business Administration

Tshwane University of Technology
01.2016 - 12.2017

Administrative Assistant

Tshwane University of Technology
01.2016 - 10.2017

Diploma - Office Management and Technology

Tshwane University of Technology
01.2013 - 12.2015
Tshidiso SephelaneProject Manager