Tshidiso Sephelane
Project Manager
Brooklyn, Pretoria
Summary
High-achieving management professional possessing excellent communication, organisational and analytical capabilities. Devises innovative solutions to resolve business and technology challenges.
Overview
8
8
years of professional experience
6
6
years of post-secondary education
Work history
Project Administrator
JJP Group of Companies
Pretoria, Gauteng
01.2018 - Current
- I am responsible for all project invoices and payments
- Compile and present the budget to the board according to the director's instruction and approval
- I handle scheduling of subcontractors and staff to complete projects within required timeframes
- Draft minutes of committee meetings for review by the project's leaders before distribution to members
- I am responsible for project compliance and risk management planning and execution
- Ensure that continuous reminders are circulated to the advisory committee and external stakeholders
- Liaise with Corporate Affairs and Marketing to ensure that the events and projects are profiled
- Prepare and distribute project materials and implement policies and procedures
- Create weekly workflow and order resources
- Track expenses work on the budget forecast and monitor progress
- Supervise and delegate tasks to project assistants
- I foster positive relationships with stakeholders
- Managed project performance, organizing project meetings to ensure ongoing feedback.
- Liaised with cross-functional teams to establish project schedules and plans to client specifications.
- Drove client retention through quality project execution.
- Managed estimation processes by preparing bid packages, procurement plans, and contract reviews.
- Built company reputation by managing and successfully delivering projects.
Project Administrator ( Advisor
Jeffery Security Force (Pty) Ltd
Johannesburg, Gauteng
01.2019 - 01.2023
- Project Management Support for the Senior Director
- Financial and Asset Management - Prepare a budget, and cash flow and manage asset payments.
- Contract Management - Negotiate deals with clients
- Human Resource Management - Dealing with personnel wages, and contracts
- Provide administrative assistance to the senior director
- Professional Advisory according to the Private Security Industry Regulatory Authority (PSIRA) compliance
- Prepare reports and approval to compliance document sent to PSIRA
- Stakeholders' engagement and management
- Coordinate all divisional projects and events.
- Generated project cost estimations with outstanding accuracy, guiding effective decision-making.
Administrative Assistant
Tshwane University of Technology
Pretoria, Gauteng
01.2016 - 10.2017
- Handled office tasks including filing, generating reports and presentations, setting up for meetings, reordering, improving office productivity and workflow
- Assumed responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
- I was administering student assignments, tests, examinations, and marks
- Supported room reservations, agenda preparation, and calendar maintenance for programs, meetings, and events
- Achieved and maintained top client satisfaction and retention by managing project deliverable accuracy and alignment with specifications
- Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions
- Prepared meeting materials and took clear notes to distribute to stakeholders.
- Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
- Handled scheduling of meetings and calendar management for senior staff.
- Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
- Kept and maintained anaccurate filing system for the preservation of office information.
- Assisted managers in compiling and organizing materials for meetings.
- Created email notifications, invitations, and agendas for meetings, events, and appointments.
- Acted as the main contact for internal and external clients.
- Ordered office supplies and researched new deals and suppliers.
- Typed and proofread documents produced by other staff members.
- Documented conferences, meetings, and appointments with verbatim reports.
- Screened incoming phone calls and relayed detailed messages.
- Scheduled meetings, conferences, and appointments.
- Kept files organized and up-to-date for accurate record-keeping purposes.
- Drafted documents and reports for management review.
- Prepared professional business correspondence on behalf of senior staff and the organization.
- Prioritized incoming communications to filter out basic requests and minimize disruptions.
- Coordinated events by managing budget, logistics, and event support.
- Created expense reports with matching receipts.
- Organized master calendar of appointments, operational targets, and projects.
Education
Advance Diploma - Project Management
Tshwane University of Technology
Pretoria, Gauteng 01.2021 - 12.2021
BTech - Business Administration
Tshwane University of Technology
Pretoria, Gauteng 01.2016 - 12.2017
Diploma - Office Management and Technology
Tshwane University of Technology
Pretoria, Gauteng 01.2013 - 12.2015
Skills
- Project Administration
- Team Player
- Costing & Budgeting
- Relationship Management
- Analytical and Logical Reasoning
- Leadership and Management
- Computer Literacy and
- Microsoft Office
- Teamwork and Collaboration
- Project setup and budgeting
- Lean project management
- Cross-functional team management
- Supplier purchase orders
- Cost control
- High-value project management
- Purchasing and procurement
- Contract review and recommendations
- Portfolio management
- Construction project expertise
- Excel expertise
- Process improvement
- Client rapport
- Budgeting and forecasting
- Relationship building
Accomplishments
PROJECTS - SUCCESS
- Tshwane Varsity Lodge: Delivered R40 million student accommodation project successful as project administrator in 2019
- Westdene Varsity Lodge: Delivered R13 million student accommodation project successful as project administrator in 2021
- International Varsity Lodge: Delivered R45 million student accommodation project successful as project administrator in 2019
Interests
Participating In Social
Activities
Research
Physical Exercise
Keeping Up With Current
Affairs
Additional Information
- Security Contract , Awarded three years security contracts worth over R4million 2022, for Jeffery Security.
Languages
English
Fluent
Certification
- Certified Associate in Project Management
Member of Project Management Institute ID 8664930
Preparing for Professional Project Management Certificate
Timeline
Advance Diploma - Project Management
Tshwane University of Technology
01.2021 - 12.2021
Project Administrator ( Advisor
Jeffery Security Force (Pty) Ltd
01.2019 - 01.2023
Project Administrator
JJP Group of Companies
01.2018 - Current
BTech - Business Administration
Tshwane University of Technology
01.2016 - 12.2017
Administrative Assistant
Tshwane University of Technology
01.2016 - 10.2017
Diploma - Office Management and Technology
Tshwane University of Technology
01.2013 - 12.2015
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