High-achieving management professional possessing excellent communication, organisational and analytical capabilities. Devises innovative solutions to resolve business and technology challenges.
Overview
8
8
years of professional experience
6
6
years of post-secondary education
Work history
Project Administrator
JJP Group of Companies
Pretoria, Gauteng
01.2018 - Current
I am responsible for all project invoices and payments
Compile and present the budget to the board according to the director's instruction and approval
I handle scheduling of subcontractors and staff to complete projects within required timeframes
Draft minutes of committee meetings for review by the project's leaders before distribution to members
I am responsible for project compliance and risk management planning and execution
Ensure that continuous reminders are circulated to the advisory committee and external stakeholders
Liaise with Corporate Affairs and Marketing to ensure that the events and projects are profiled
Prepare and distribute project materials and implement policies and procedures
Create weekly workflow and order resources
Track expenses work on the budget forecast and monitor progress
Supervise and delegate tasks to project assistants
I foster positive relationships with stakeholders
Managed project performance, organizing project meetings to ensure ongoing feedback.
Liaised with cross-functional teams to establish project schedules and plans to client specifications.
Drove client retention through quality project execution.
Managed estimation processes by preparing bid packages, procurement plans, and contract reviews.
Built company reputation by managing and successfully delivering projects.
Project Administrator ( Advisor
Jeffery Security Force (Pty) Ltd
Johannesburg, Gauteng
01.2019 - 01.2023
Project Management Support for the Senior Director
Financial and Asset Management - Prepare a budget, and cash flow and manage asset payments.
Contract Management - Negotiate deals with clients
Human Resource Management - Dealing with personnel wages, and contracts
Provide administrative assistance to the senior director
Professional Advisory according to the Private Security Industry Regulatory Authority (PSIRA) compliance
Prepare reports and approval to compliance document sent to PSIRA
Stakeholders' engagement and management
Coordinate all divisional projects and events.
Generated project cost estimations with outstanding accuracy, guiding effective decision-making.
Administrative Assistant
Tshwane University of Technology
Pretoria, Gauteng
01.2016 - 10.2017
Handled office tasks including filing, generating reports and presentations, setting up for meetings, reordering, improving office productivity and workflow
Assumed responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
I was administering student assignments, tests, examinations, and marks
Supported room reservations, agenda preparation, and calendar maintenance for programs, meetings, and events
Achieved and maintained top client satisfaction and retention by managing project deliverable accuracy and alignment with specifications
Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions
Prepared meeting materials and took clear notes to distribute to stakeholders.
Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
Handled scheduling of meetings and calendar management for senior staff.
Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
Kept and maintained anaccurate filing system for the preservation of office information.
Assisted managers in compiling and organizing materials for meetings.
Created email notifications, invitations, and agendas for meetings, events, and appointments.
Acted as the main contact for internal and external clients.
Ordered office supplies and researched new deals and suppliers.
Typed and proofread documents produced by other staff members.
Documented conferences, meetings, and appointments with verbatim reports.
Screened incoming phone calls and relayed detailed messages.
Scheduled meetings, conferences, and appointments.
Kept files organized and up-to-date for accurate record-keeping purposes.
Drafted documents and reports for management review.
Prepared professional business correspondence on behalf of senior staff and the organization.
Prioritized incoming communications to filter out basic requests and minimize disruptions.
Coordinated events by managing budget, logistics, and event support.
Created expense reports with matching receipts.
Organized master calendar of appointments, operational targets, and projects.
Education
Advance Diploma - Project Management
Tshwane University of Technology
Pretoria, Gauteng
01.2021 - 12.2021
BTech - Business Administration
Tshwane University of Technology
Pretoria, Gauteng
01.2016 - 12.2017
Diploma - Office Management and Technology
Tshwane University of Technology
Pretoria, Gauteng
01.2013 - 12.2015
Skills
Project Administration
Team Player
Costing & Budgeting
Relationship Management
Analytical and Logical Reasoning
Leadership and Management
Computer Literacy and
Microsoft Office
Teamwork and Collaboration
Project setup and budgeting
Lean project management
Cross-functional team management
Supplier purchase orders
Cost control
High-value project management
Purchasing and procurement
Contract review and recommendations
Portfolio management
Construction project expertise
Excel expertise
Process improvement
Client rapport
Budgeting and forecasting
Relationship building
Accomplishments
PROJECTS - SUCCESS
Tshwane Varsity Lodge: Delivered R40 million student accommodation project successful as project administrator in 2019
Westdene Varsity Lodge: Delivered R13 million student accommodation project successful as project administrator in 2021
International Varsity Lodge: Delivered R45 million student accommodation project successful as project administrator in 2019
Interests
Participating In Social
Activities
Research
Physical Exercise
Keeping Up With Current
Affairs
Additional Information
Security Contract , Awarded three years security contracts worth over R4million 2022, for Jeffery Security.
Languages
English
Fluent
Certification
Certified Associate in Project Management
Member of Project Management Institute ID 8664930
Preparing for Professional Project Management Certificate
Travel Manager at Flight Centre Travel Group (Independent Consultant with Flight Centre Associates)Travel Manager at Flight Centre Travel Group (Independent Consultant with Flight Centre Associates)