Summary
Overview
Work History
Education
Skills
Rational For Application
References
Training
Candidate Details
Education Summary
Certification
Languages
Timeline
SeniorSoftwareEngineer
Eva Nkai Ramasodi

Eva Nkai Ramasodi

Project Coordinator

Summary

Dynamic Project Administrator with extensive experience in project management Industry excelling in documentation management and financial oversight. Proven ability to coordinate complex projects while fostering strong stakeholder relationships. Recognized for exceptional time management and problem resolution skills, ensuring timely delivery of project milestones and enhancing operational efficiency.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Project Administrator

Department of Home Affairs
04.2019 - 04.2020
  • Company Overview: Government
  • Perform general administrative activities in support of the unit and coordinate project activities for the PPP Agreement with the banks project
  • Design and implement various filing structures / document management systems for all project documentation
  • Draft submissions, reports, memorandum and minutes for the PPP Agreement with the banks Project
  • Conduct records and document management both manually and electronically
  • Arrange and co-ordinate meetings and workshops
  • Provide logistical support function (make accommodation, flight and ground transport arrangements)
  • Complete and submit subsistence claims
  • Keep track of all incoming work and ensure that all deadlines are met
  • Liaise with all stakeholders relevant to the project.
  • Process forms and documents related to claims, payments, invoices and consultant fees relevant to the Unit and in management of project finances
  • Organize project committee meetings and prepare the necessary materials, including reports, agendas and other meeting collateral.
  • Assist in the preparation of progress reports.
  • Assist in the development of project management plans.
  • Government

Project Administrator

Airports Company of South Africa
12.2016 - 07.2017
  • Company Overview: Government parastatal
  • Coordinating Perimeter intrusion detection system project
  • Organising meetings, taking minutes of project meetings and steering committee meetings and following up on action items.
  • Prepare and distribute project related reporting packs timeously.
  • Ensuring approval of invoices and delivery to the finance department for payments.
  • Updating project plans and following up on tasks to be completed and issues, risks.
  • Maintaining or updating of the SharePoint
  • Compiling project status reports.
  • Update and administer project files.
  • Performing general Admin functions like ordering stationery, filing of documents etc.
  • Update and administer all the project logs.
  • Government parastatal

Project Administrator

GTAC (Government Technical Advisory Centre) C/O Department of National Treasury
04.2016 - 12.2016
  • Company Overview: Government
  • Coordinate activities of Public Economics Capacity Building initiative and Capital Projects Appraisal Unit.
  • Coordinated activities of the winter school from initiation to closure.
  • Project Administration and budget support.
  • Project reporting support.
  • Project Documentation administration.
  • Arrange logistics for meetings, conferences, and other project-related events.
  • Organize project committee meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
  • Accurately record key decisions and action items resulting from meetings.
  • Assist in the preparation of progress reports.
  • Assist in the development of project management plans.
  • Perform a variety of project administrative duties, including disseminating project information to project stakeholders monitoring the achievement of project activities on behalf of the project manager.
  • Collect, register and maintain information on project activities.
  • Co-ordinate and complete activities related to the Public Economics Capacity Building initiative.
  • Government

Project Coordinator/Administrator

Datacentrix C/O University of South Africa
10.2014 - 02.2016
  • Company Overview: Education
  • Perform administrative support functions, which may include but are not limited to work such as meeting minutes, project plan updates and stakeholder communication.
  • Coordinated activities for Student Relations Management Project, Enterprise Architecture Project, Migration of temporary Staff to Oracle Project, Supply Chain Management Project and finalization of project Management frame work and templates.
  • Arrange logistics for meetings, conferences, trainings, and other project-related events.
  • Organize project committee meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
  • Accurately record key decisions and action items resulting from meetings.
  • Assist in the preparation of progress reports.
  • Assist in the development of project management plans.
  • Perform a variety of project administrative duties, including disseminating project information to project stakeholders monitoring the achievement of project activities on behalf of the project manager.
  • Collect, register and maintain information on project activities.
  • Education

Assistant Project Manager

National Health Laboratory Services (CEO Office) Roadmap Project
08.2013 - 05.2014
  • Company Overview: Government
  • Assist the Project Manager to maintain the NHLS Roadmap Implementation Library created on the MS server.
  • Assist the Project manager to manage user access project Library shared folder.
  • Assisting the Project manager in project finance including Project Budget, tracking project and forecasting.
  • Assist the Project Manager in compiling the project progress report and performance.
  • Assist in management of the Change Control Process, including change control documentation and forms.
  • Maintain Project Schedule.
  • Setup and minute project and Governance Committee meetings.
  • Assist Project Manager to process project invoices if required.
  • Assist Project Manager in resource planning.
  • Assist in the completion of all documents.
  • Assist Project Manager in management, tracking and update of all project logs and Report on the status of risks, Issues and change requests and decisions required.
  • Government

Senior Project Administrator

National Lotteries Board (Project Management Office /Request for proposal Project Third Lottery Licence
07.2012 - 12.2012
  • Company Overview: Government
  • Coordinating Request for Proposal (RFP- Third Lottery Licence) project activities.
  • Taking minutes of RFP Committee meetings.
  • Ensuring that minutes are signed off and Actions followed up.
  • Update Actions Log, Issues Log, Risk Logs, Decision Log and Dashboard report.
  • Assisting Project Manager to update project plans.
  • Maintain Project Library Document Log and Deliverable Log Maintenance and version and Change Control Log.
  • General support to the Project Manager including report and dashboard templates.
  • Prepare and distribute project related reporting packs timeously.
  • Preparations for the conferences of Breakfast Briefing Session, Including Venue, Accommodation and travelling arrangements and all equipments required for the conference.
  • Build and maintain project library.
  • Responsible for Project Procurement.
  • Government

SAP Project Coordinator

SAP SA/ C/O Telkom ITS Division
05.2012 - 06.2012
  • Company Overview: Consulting
  • Coordinating eSa’plaiaproject activities.
  • Organising meetings, taking minutes of weekly Status Meetings, Stakeholder Meeting and Quality Assurance Status Meeting.
  • Ensuring that minutes are Approved and booked in with Document Management Centre for version Control.
  • Develop sign-off sheets for deliverables, User Acceptance Testing results and etc.
  • Booking in deliverables with Document Management Centre.
  • Develop Vendor deliverable schedule for deliverables /Documents and submit to DMC for version control and payment.
  • Prepare and distribute project related reporting packs timeously.
  • Ensuring that signed off documents are saved on the shared drive.
  • Updating timesheet schedule every Monday by capturing hours worked for the week.
  • Consulting

Projects Coordinator

Financial Intelligence Centre (Project Management Office)
07.2010 - 11.2011
  • Company Overview: Government
  • Coordinating Reporting streams, financial intelligence Centre Enterprise Resource Management system project, Amendment of FIC Act Project, Data migration project, Infrastructure Upgrade project and automation of public query process project activities.
  • Organising meetings, taking minutes of project meetings and steering committee meetings and following up on action items.
  • Scheduling training sessions and preparing training documents.
  • Ensuring that signed off documents are scanned and saved on MOSS and as hardcopies.
  • Prepare and distribute project related reporting packs timeously.
  • Ensuring approval of invoices and delivery to the finance department for payments.
  • Updating project plans and following up on tasks to be completed and issues, risks.
  • Maintaining or updating of the sharepoint/ EPM (MOSS) accordingly.
  • Compiling project status reports.
  • Update and administer project files.
  • Performing general Admin functions like ordering stationery, filing of documents etc.
  • Government

Project Coordinator

Tipp Focus Resourcing- C/O Department of Social Development(Project Management Office)
07.2006 - 12.2009
  • Company Overview: Consulting
  • Coordinating Integrated Justice System ( IJS ) project, Social Development Information Management System(SDIMS), Geographic Information System ( GIS ) project and the Enterprise Architecture Project activities.
  • Organising meetings, taking minutes of project meetings and following up on action items.
  • Responsible for invoices within the PMO, i.e. tracking of invoices and ensuring that are paid and claiming from Dept. of Justice.
  • Updating project plans and following up on tasks to be completed and issues, risks and update PPO accordingly.
  • Drafting submissions.
  • Timesheets administration.
  • Performing general administration work.
  • Participated in the establishment of PMO by sharing ideas.
  • Consulting

Project Administrator

Arivia.Kom C/O Department of Water Affairs (Project Management Office)
08.2005 - 07.2006
  • Company Overview: Consulting
  • Responsible to keep the project office running.
  • Taking minutes of weekly project management meetings.
  • Managing diary of the Programme Director.
  • Tracking of Invoices between Department Water Affairs and Forestry and Arivia.kom to ensure payments.
  • Ensuring that project managers update all their project progress and necessary information on the system project central for the purpose of producing the monthly report and deliverables as per Service level Agreement.
  • Prepare and distribute project related reporting packs timeously.
  • Compilation of the monthly report.
  • Ensuring that resources complete their timesheets on time and also to ensure that the project managers approve the timesheets before submitted to the pay office.
  • Registering of all the new resources, allocating tasks or projects to them and ensuring that they receive access cards and necessary equipments.
  • Management of all projects documents.
  • Projects registration and technical library functions.
  • Consulting

Project Administrator

Johannesburg City Parks (Project Management Unit)
02.2005 - 05.2005
  • Company Overview: Government
  • To ensure proper administration of projects by ensuring that the weekly status report and financial report is available.
  • Administration (Updating) of weekly project plans.
  • Processing invoices for payments.
  • Preparing agenda and taking minutes of meeting.
  • Making bookings for meetings and arranging of refreshments.
  • Management of projects documents.
  • Records keeping.
  • Government

Configuration Officer/Project Administrator

Wilmat Systems C/O State Information Technology Agency(Project Management Office)
10.2003 - 01.2005
  • Company Overview: Consulting
  • Controlling documents issue status (Version Control).
  • Facilitating project managers during planning to create Master record index.
  • Monitor and control the life cycle of all configuration items.
  • Manage and control the project configuration files.
  • Preparing checklists for sign-off by stakeholders.
  • Ensuring that timesheets are completed on time and submitted for payment.
  • Projects registration and technical library functions.
  • Updating project plans.
  • Scheduling project manager’s weekly meetings.
  • Ordering of stationery.
  • Consulting

Secretary

Medical University of South Africa (Speech Language Therapy)
09.2003 - 10.2003
  • Company Overview: Education
  • Office management.
  • Time management for the head of department.
  • Typing memos, agendas, and scheduling student placement.
  • Managing clinic equipments.
  • Place examination marks on QVT system.
  • Leave administration and liaising with other departments.
  • Providing filing, Binding and photocopying services.
  • Attending to queries.
  • Education

Project Administration Clerk

Metatek Business Solutions (Project Management Office)
07.2002 - 06.2003
  • Company Overview: Consulting
  • Provide a quality and efficient project administration and act and relieve as a receptionist.
  • Issuing of documents and assign document numbers.
  • Projects registration and technical library functions.
  • Ensuring that timesheets are completed on time and also to ensure that the project managers approve the timesheets before submitted to the pay office.
  • Provide Photocopying, Binding, and filing services.
  • Sending and receiving faxes.
  • Coordinate bookings for meeting rooms.
  • Consulting

Education

Certificate of competency in Generic Project Management:NQF Level 4 - Explain the fundamentals of project Management, Contribute to project initiation, scope definition and scope change control, Develop a simple schedule to facilitate project execution, Apply a range of project management tools and techniques

Tipp focus Training for leadership
05.2008

Programme in practical project management - Labour Law and contracts, Project Planning, Project scheduling and control, Supply chain management and legal aspects, Managing People, Cost Management is Pending

University of South Africa, School of Business Leadership
12.2004

Bachelor of Technology Degree in Public Management - Public Management IV, Public Personnel Management IV, Public Law III, Research methodology

Technikon North West
12.2001

National Diploma in Public Management and Administration - Public Management I,II,III, Public Personnel Management I,II,III, Public Law I and II, Principles of information systems, Communication in English A, Economics I, Public Financial Management I

Technikon North West
12.1999

Senior Certificate - Tswana First Language, Afrikaans Second Language, English Second Language, Biblical Studies, History

Odi High School
12.1993

Skills

  • Project documentation management
  • Project administration
  • Time management
  • Financial oversight
  • Communication skills
  • Problem resolution
  • Customer relations
  • Initiative and organization
  • Dependability and responsibility
  • Team collaboration
  • Independent work capability
  • Corporate environment experience
  • Task-oriented approach
  • Financial administration

Rational For Application

I have 20 years’ experience in the Project Management environment as an Administrator and Coordinator of projects. I have been exposed to various industries affording me the ability to coordinate PMO activities, and projects activities, arrange meetings and taking minutes of steering committee meetings and project team meetings, following up on action items, Administer risk logs, Issue logs, Decision logs, action logs and change requests, making travelling arrangements, ensuring signoffs of minutes, deliverables/and documents, including UAT signoffs, updating project plans and writing reports, updating dashboard and drafting submissions, Tracking of invoices and ensuring payments and managing diaries. I have an eye for details, passionate and target driven individual. Currently I was a temporary contract worker as a Project Administrator in the Department of Home Affairs and it was a one year contract which expired in April 2020.

References

  • Isaac Moeletsi, Project Manager, UNISA, 083 268 4862
  • Bertha Modzuka, Project Manager, Financial Intelligence Centre, 072 302 5802
  • Malla Mokoene, Project Manager, Department of Social Development, 081 042 4871

Training

  • Project Portfolio Office Administrator Training
  • Project Portfolio Office User Training
  • Managing Projects “Flight “ Simulation for Leaders
  • Enterprise Project Management (EPM Tool)/MOSS Training
  • Project Central Training
  • Syspro Training
  • General Health and Safety Awareness Training

Candidate Details

7610050533081, South Africa, Female, African, One Month Notice, R

Education Summary

  • University of South Africa, School of Business Leadership, Programme in practical project management, 01/01/04 - 12/31/04, Labour Law and contracts, Project Planning, Project scheduling and control, Supply chain management and legal aspects, Managing People, Cost Management is Pending
  • Tipp focus Training for leadership, Certificate of competency in Generic Project Management:NQF Level 4, 05/19/08 - 05/23/08, Explain the fundamentals of project Management, Contribute to project initiation, scope definition and scope change control, Develop a simple schedule to facilitate project execution, Apply a range of project management tools and techniques
  • Technikon North West, Bachelor of Technology Degree in Public Management, 01/01/00 - 12/31/01, Public Management IV, Public Personnel Management IV, Public Law III, Research methodology
  • Technikon North West, National Diploma in Public Management and Administration, 01/01/95 - 12/31/99, Public Management I,II,III, Public Personnel Management I,II,III, Public Law I and II, Principles of information systems, Communication in English A, Economics I, Public Financial Management I
  • Odi High School, Senior Certificate, 01/01/93 - 12/31/93, Tswana First Language, Afrikaans Second Language, English Second Language, Biblical Studies, History

Certification

  • Certificate of Completion : Managing Projects "Flight " simulation for leaders
  • Certificate of competency in Generic Project Management

Languages

English
Upper Intermediate
B2

Timeline

Project Administrator

Department of Home Affairs
04.2019 - 04.2020

Project Administrator

Airports Company of South Africa
12.2016 - 07.2017

Project Administrator

GTAC (Government Technical Advisory Centre) C/O Department of National Treasury
04.2016 - 12.2016

Project Coordinator/Administrator

Datacentrix C/O University of South Africa
10.2014 - 02.2016

Assistant Project Manager

National Health Laboratory Services (CEO Office) Roadmap Project
08.2013 - 05.2014

Senior Project Administrator

National Lotteries Board (Project Management Office /Request for proposal Project Third Lottery Licence
07.2012 - 12.2012

SAP Project Coordinator

SAP SA/ C/O Telkom ITS Division
05.2012 - 06.2012

Projects Coordinator

Financial Intelligence Centre (Project Management Office)
07.2010 - 11.2011

Project Coordinator

Tipp Focus Resourcing- C/O Department of Social Development(Project Management Office)
07.2006 - 12.2009

Project Administrator

Arivia.Kom C/O Department of Water Affairs (Project Management Office)
08.2005 - 07.2006

Project Administrator

Johannesburg City Parks (Project Management Unit)
02.2005 - 05.2005

Configuration Officer/Project Administrator

Wilmat Systems C/O State Information Technology Agency(Project Management Office)
10.2003 - 01.2005

Secretary

Medical University of South Africa (Speech Language Therapy)
09.2003 - 10.2003

Project Administration Clerk

Metatek Business Solutions (Project Management Office)
07.2002 - 06.2003

Certificate of competency in Generic Project Management:NQF Level 4 - Explain the fundamentals of project Management, Contribute to project initiation, scope definition and scope change control, Develop a simple schedule to facilitate project execution, Apply a range of project management tools and techniques

Tipp focus Training for leadership

Programme in practical project management - Labour Law and contracts, Project Planning, Project scheduling and control, Supply chain management and legal aspects, Managing People, Cost Management is Pending

University of South Africa, School of Business Leadership

Bachelor of Technology Degree in Public Management - Public Management IV, Public Personnel Management IV, Public Law III, Research methodology

Technikon North West

National Diploma in Public Management and Administration - Public Management I,II,III, Public Personnel Management I,II,III, Public Law I and II, Principles of information systems, Communication in English A, Economics I, Public Financial Management I

Technikon North West

Senior Certificate - Tswana First Language, Afrikaans Second Language, English Second Language, Biblical Studies, History

Odi High School

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