Microsoft Outlook / Excel / Word
Cathy Olivier
Senior Finance & Administration Manager
Kempton Park
Summary
Senior Finance and Administrative Professional with over 30 years of experience in full-function accounting, payroll, and human resources. Expert in managing high-volume financial operations with strict SARS compliance, including debtor books and payroll for large teams. Extensive experience with Sage Pastel, QuickBooks, and various financial platforms. Known for reducing aged debt, achieving clean audits, and ensuring statutory compliance across diverse industries.
Overview
2
2
Languages
2
2
Certifications
39
39
years of professional experience
Work History
Senior Debtors Controller & Administrator
Yellotec (Yellow Technical Services)
06.2018 - 03.2026
- Held full accountability for the debtors and creditors functions of a high-volume technical services operation, overseeing more than 200 active customer accounts with a combined monthly turnover of approximately R25 million. Also provided key HR and banking support across the business.
- Oversaw management of debtors to ensure timely collections and accurate records.
- Captured and issued customer invoices, ensuring alignment with quotes, delivery notes, and purchase orders to facilitate accurate billing.
- Maintained accurate debtor accounts on QuickBooks, processing credit notes, adjustments, and payment allocations to support financial accuracy.
- Prepared and issued monthly customer statements and age analysis reports for management review.
- Performed month-end debtor reconciliations, monitored credit limits and payment terms, and followed up on outstanding accounts by phone and email.
- Investigated and resolved complex account queries, maintaining client relationships while enforcing payment timelines.
- Managed overdue accounts by escalating to management or external collection agencies as necessary, while maintaining comprehensive audit-ready records.
- Reduced long-outstanding debt through proactive collection strategies, significantly improving company cash flow.
- Supervised management of creditors to ensure accurate and timely payments.
- Received and verified supplier invoices through 3-way matching against purchase orders and delivery notes.
- Captured supplier invoices on QuickBooks, reconciled supplier statements to ledger accounts, and resolved discrepancies promptly.
- Prepared payment schedules, processed electronic EFT payments via Nedbank Business Banking, and issued remittance advices.
- Managed additional responsibilities to support overall departmental efficiency.
- Administered HR overtime and standby records to support accurate payroll processing.
- Processed daily EFT payments using Nedbank Business Banking platform.
Logistics Administration Manager
Rowell Logistics / Sarinda Park
09.2017 - 04.2018
- Managed office and administrative operations for logistics business, overseeing reception, fleet administration, staff coordination, and operational reporting to ensure seamless functionality.
- Managed reception and communication services, ensuring professional interactions with visitors and clients.
- Managed the reception area, switchboard, and visitor management, ensuring a professional first point of contact at all times.
- Processed all incoming and outgoing mail, courier services, correspondence, and appointment scheduling, maintaining effective communication flow.
- Handled all incoming and outgoing mail, courier services, correspondence, and appointment scheduling.
- Administration
- Performed general filing, record keeping, and data capturing, maintaining accurate company systems and documentation.
- Coordinated fleet administration, maintained vehicle records, tracked employee attendance, and processed overtime to support operational efficiency.
- Compiled incident reports and provided administrative support to operational management.
Administration & Finance Manager
Renjohn (Pty) Ltd
03.1991 - 12.2016
- Managed accounting, payroll, HR, compliance, and administrative functions as sole Finance Manager for 25 years, developing financial systems that supported business growth and ensured regulatory compliance throughout.
- Performed the full bookkeeping function up to Trial Balance, including preparation of Balance Sheets, Income Statements, and Management Reports.
- Processed and reconciled cashbooks, posted journal entries, maintained General Ledger accounts, ensuring accurate financial reporting and record-keeping.
- Generated customised financial reports using the General Report Writer, tailored to specific management and operational requirements.
- Assisted with financial year-end procedures and liaised directly with external auditors to deliver clean annual audits.
- Administered the full payroll function for 40-50 employees using Sage Pastel Payroll, including capturing and maintaining all employee records.
- Processed annual bonuses, leave payments, and overtime; managed statutory submissions including EMP201, IRP5s, MBFA, and Workman's Compensation.
- Administered and maintained the Fingertec time and attendance system for accurate payroll processing.
- Human Resources Administration
- Prepared all employment documentation including appointment letters, resignation letters, and employment contracts.
- Administered medical aid and provident fund processes, and maintained accurate sick leave and annual leave records.
- SARS Compliance
- Managed all SARS e-Filing functions including PAYE, VAT, and Provisional Tax submissions.
- Assisted with SARS audits and compliance reviews, providing all required documentation and reconciliations.
- Debtors & Creditors Administration
- Captured customer invoices, generated monthly statements, and performed month-end processing and reconciliations on Pastel.
- Created and managed supplier purchase orders, captured invoices, matched to POs, reconciled supplier statements, and prepared remittance advices, streamlining accounts payable processes.
- Managed petty cash balancing, reconciliation, and processing on Pastel.
- Processed all electronic payments via business banking platforms.
- Provided comprehensive secretarial and administrative support directly to the Managing Director.
- Oversaw BBBEE administrative compliance functions and prepared annual Employment Equity reports.
Clerk & Counter Officer
South African Post Office (SAPO)
01.1987 - 02.1991
- Provided frontline customer service to enhance customer satisfaction across postal, mail processing, and parcel handling services.
- Processed registered mail, parcels, and official documentation in line with postal regulations and procedures.
- Managed cash transactions, balanced daily takings, and ensured accuracy in record-keeping.
- Updated data on internal systems while sorting and distributing incoming and outgoing mail to streamline operations.
Education
No Degree - Matric(National Certificate) NQF Level 4
Hoerskool Kempton Park
Kempton Park, South Africa 04.2001 -
Skills
Debtors and creditors
Accounts Receivable
Debtors control
Bookkeeping to trial balance
3-way invoice matching
Balance sheet statements
Bank reconciliations
General Ledger Management
Cash Flow Management
Payroll processing
Bonus and leave management
Finance & Accounting
Tax compliance
Record Keeping
Record Keeping
Sage accounting
Sage payroll
Petty cash management
Procurement Systems
Banking Relationships
Attendance Management
MS Office Suite / Excel
MS Office Suite / Excel
Software
Certification
Sage Pastel – Accounting, Payroll & BCompt
Timeline
Senior Debtors Controller & Administrator
Yellotec (Yellow Technical Services)
06.2018 - 03.2026
Logistics Administration Manager
Rowell Logistics / Sarinda Park
09.2017 - 04.2018
No Degree - Matric(National Certificate) NQF Level 4
Hoerskool Kempton Park
04.2001 -
Administration & Finance Manager
Renjohn (Pty) Ltd
03.1991 - 12.2016
Clerk & Counter Officer
South African Post Office (SAPO)
01.1987 - 02.1991