Ruby Tshepo Munyai

• Arranging for bid specification, evaluation, and adjudication meeting weekly.
• Compiling strategic procurement plans.
• Provide procurement support to business units and stakeholders.
• Provide bid administration from bid specification to award of bid.
• Processing South African mission abroad procurement.
• Processing approval for leases for transferred officials, leases for official residences, and chanceries.
• Ensuring that procurement request is in line with PFMA, PPPFA, National Instruction Notes, and guidelines.
• Provide contracts administration.
• Address queries from internal and external audits.
• Provide secretariat or logistical support during bid consideration and contract conclusion.
• Filing, storage, tracing (electronically or manually), and retrieval of documents and files.
• Assist in receiving invoices and processing.
• Assist in effective and timely distribution of goods according to Departmental policies and applicable legislative requirements.

• Maintained accurate records of all tender activities, ensuring easy reference and analysis for future bid opportunities.
• Streamlined tender submission process by implementing efficient document management systems.

Provide administration support to tender office

Control and monitor filling systems and computer data.

Handle telephonic and other inquiries received.

• Provide secretariat or logistical support during bid consideration and contract conclusion.
• Assist in sourcing of quotations to ensure compliance with national treasury guidelines.
• Assess quotations to ensure that they comply.
• Assist in arranging for bid specification, evaluation, and adjudication meeting weekly.
• Verify and capture source documents, and place order with supplier.
• Utilize LOGIS for provisioning, procurement, stock control, and reporting.