Samukelisiwe Dumisa

Shipping and Logistics Responsibilities.

• Order Management: Process order confirmations, maintain purchase orders, and coordinate shipments with freight forwarders (AMX, Nomad), and couriers (UPS, FedEx, DHL).
• Shipment Tracking and Reporting: Track and report on local and international shipments, ensuring on-time deliveries, and resolving issues like delays and damages.
• Shipping Data Management: Accurately enter shipping data into computer systems, manage shipping costs, and identify cost-saving opportunities.
• Customs Compliance: Aid in customs compliance and documentation for international shipments. Reduced lead times by streamlining procurement processes and optimizing supplier relationships.
• SAP Shipment Handling: Create shipment handlers, build shipment costs on the SAP Shipment Excel spreadsheet, and generate AP Reserve invoices.
• Landed Costs and Inventory Management: Determine landed costs using Good Receipt PO, and resolve variances and issues with stock received.

Order Management Responsibilities.

Order Management

• Capture orders for various regions (Johannesburg, Durban, Cape Town), and product lines (Home, Auto, Pro, MI).
• Verify pricing accuracy for every order.
• Update the sales representatives for Nissan and Isuzu orders.

Data Entry and Coordination

• Capture orders from multiple platforms (Skynamo, Isuzu portal, Nissan, Kia, Hi-Fi Corporation, Takealot portal, Game portal, Suzuki, Incredible Connection, Furnmart, Motus, and Sounds Great).
• Generate pick lists for each order, with special instructions.
• Coordinate with Finance and Sales representatives regarding credit limits.

Communication and Customer Service

• Notify sales representatives and clients about stock availability and expected delivery times (ETAs).
• Provide clients with waybill numbers for order tracking.
• Respond to general queries, phone queries, and requests for quotation (RFQs).

Inventory Management

• Create transfer requests between warehouses.
• Process backorders upon stock receipt.
• Order stock from other branches as needed.

Administrative Tasks

• Update the Bill of Materials (BOM) on SAP.
• Obtain approval for swap-outs.
• Send invoices, and check returns for accuracy.
• Follow up on unprocessed orders.

Procurement Process Management

• Implemented a universal purchase requisition process.
• Ensured internal pre-approval of departmental purchases.
• Optimized supplier selection through comparable quotations from Central Supplier Database (CSD) suppliers.

Order Management

• Captured orders electronically on BAS.
• Obtained final approval before placing orders with suppliers.
• Communicated orders to users and followed up on outstanding orders

Compliance and Governance

• Ensured confidentiality and compliance with codes of ethics and anti-corruption policies.
• Implemented institutional policies and procedures.
• Verified authorization and completed necessary documentation.

Supplier Management

• Analyzed vendor application forms and calculated BBBEE ratings.
• Coordinated briefing/site sessions for RFPs.
• Compiled concluding reports for review and approval.

Tender Management

• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Referred matters to the Tender Committee as necessary.
• Closed and captured nutrition bid tender documents for twelve districts in KZN provinces.
• Monitored and verified supplier information on purchasing/tender documents.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.

Logistics Department

Driver Management

• Tracked driver routes and monitored speed using a tracker.
• Captured and recorded driver data from the previous day on Teams Excel Online.
• Evaluated and verified log sheets for accuracy.

Route Planning and Allocation

• Enhanced supply chain efficiency by optimizing transportation routes and load planning.
• Assigned drivers to new routes for the following day.
• Coordinated with drivers to ensure smooth route execution.

Administrative Tasks

• Prepared and issued diesel fuel slips for drivers.
• Provided support to drivers after their routes, addressing any concerns or issues.

Stores Department

Inventory Management

• Conducted cycle counts to ensure inventory accuracy.
• Ordered, received, and receipted stock, ensuring timely replenishment.
• Scheduled deliveries and shipments, and provided real-time updates to all parties.
• Utilized Oracle JD Edwards (JDE) ERP system for inventory management.

Stock Movement and Control

• Receipted stock onto the JDE system, ensuring accurate recording.
• Transferred stock to production and between warehouses using the JDE system.

Procurement and Purchasing

• Created and managed purchase orders on the JDE system.
• Sourced products from suppliers, ensuring quality and reliability.
• Monitored purchasing patterns, adjusting buying decisions according to demand fluctuations (e.g., holidays).

Work Order Management

• Created, posted, and closed work orders, ensuring efficient production planning.