VINOLIA MASHIMBYI
Johannesburg
Summary
Results-driven Sports Manager with 3 years of experience in Contract Administration within Facilities Management. Skilled in utilising SAP systems to enhance operational processes and optimise procurement. Committed to customer satisfaction through effective communication and relationship management, while implementing tailored strategies to support organisational goals.
Overview
6
6
years of professional experience
Work History
Contract Commercial Coordinator (Compliance Assistant)
Bidvest Facilities Management
10.2023 - Current
- Conduct Risk Assessment adherence verification audits.
- Verify and ensure that all contractors' SHE files are vetted annually, and the status maintained on the Vendor portal.
- Managed Standard Bank contracts, ensuring compliance with terms and conditions.
- Assist with the establishing and setting of Risk & Compliance departmental standards to work towards & achieve.
- Ensure that all orders are processed timeously.
- Uploaded documents to the Vendor Portal to ensure all necessary paperwork was accessible for review and compliance..
- Updated Contractor's Safety Health Environmental & Quality (SHEQ) Checklist to ensure alignment with current compliance standards..
- Ensured accuracy and timeliness of information in Standard Bank Master Procurement Vending Tracker to support procurement processes..
- Conduct monthly verification of WIP and report on variances.
- Execute & maintain a process to maintain, verify, monitor & report changes to the Facilities Manager's allocation per building to Group OHS.
- Developed communication channels with customers to enhance service delivery.
- Provide exceptional client service to foster satisfaction and loyalty.
- Manage all incoming requests and complaints on a daily basis and provide timeous feedback in ensuring customer satisfaction.
- Monitor the execution of work and implement corrective measures on deviations.
- Exhibited strong interpersonal skills to build and sustain stakeholder relationships.
- Utilised analytical skills to assess data and inform decision-making.
- Supervised personnel to ensure efficient workflow and team dynamics.
- Facilitated collaboration between teams to ensure project success.
- Thrived in high-pressure situations to deliver timely results.
- Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation.
- Dispatch requests to technical staff and pertinent service providers and follow up on action items.
- Identified business opportunities by demonstrating entrepreneurial skills in market analysis and strategic planning.
- Established a platform for customer audits and conducted audits to address customer concerns.
- Identified business opportunities by demonstrating entrepreneurial skills in market analysis and strategic planning.
CONTRACT ADMINISTRATOR
Red Pepper
Johannesburg
01.2023 - 09.2023
- Ensure compliance with contractual obligations by all parties.
- Administer and interpret contract conditions in accordance with applicable forms.
- Monitor and enforce contractual timelines, including notice provisions and submission requirements.
- Evaluate and manage Extension of Time (EOT) claims, variations, and additional cost claims.
- Assess entitlement, causation, and quantum in accordance with contract provisions.
- Identify, assess, and mitigate contractual and commercial risks.
- Provide strategic commercial advice to the project team.
- Proactively manage potential disputes to minimise escalation.
- Coordinated communication between all project stakeholders to ensure clarity and alignment. between Employer, Contractor, and Consultants.
- Directed commercial meetings to discuss project progress and contract compliance. and progress meetings.
- Maintain auditable and defensible contract records.
- Manage and maintain all contractual correspondence, notices, and records.
- Prepared regular commercial reports, including cost reports, claims logs, and risk registers, to aid project tracking and financial oversight.
- Ensure timely issuance and response to contractual notices, facilitating effective communication and compliance.
- Support dispute resolution processes, including adjudication and arbitration.
- Prepare, Review and validate interim payment applications and valuations.
- Monitor contract expenditure against approved budgets.
- Identify and manage commercial risks and cost exposures.
- Support cost forecasting and final account preparation and settlement.
- Maintained claims and variation registers, providing accurate status reporting to support decision-making.
Product Promotions Specialist (Full Time)
Department of Sports, Arts & Culture
01.2021 - 08.2021
- Secured funding and endorsements for team, supporting financial sustainability.
- Collaborated with brands, donors, and team officials to organise events and fundraisers, fostering community engagement.
- Scheduling public events and appearances for the team and athletes.
- Acting as a public relations professional, representing the team to stakeholders like media, coaches, and other athletic personnel.
- Oversaw budgets and coordinated planning for sports players' activities, ensuring effective resource allocation.
- Managed accounting and budgeting processes to ensure financial accuracy.
- Delivered announcements regarding sports players' events and achievements to audiences.
- Created detailed itineraries for sports players, including travel and event schedules.
- Monitored and updated the competition schedule for sports players to ensure proper preparation.
- Resolved conflicts between sports players through effective communication and negotiation.
- Provided Technical training and support to Technical Specialist and external clients.
Education
Busy with Diploma - FACILITIES MANAGEMENT
Global FM
Pretoria, GP01-2028
ADVANCED DIPLOMA - Financial Management, Advanced Sports Management, Sports Research Methodology, Sports Sociology, Aspects of Law in Sports, Aspects of Sports Psychology, Sports & Exercise
VAAL UNIVERSITY OF TECHNOLOGY
01-2023
DIPLOMA - Sports Management, Financial Management, Entrepreneurship, Communication, Marketing, Personal Selling, ICT, Public Relations, Consumer Behaviour, Research Methodology, Sports Practical
VAAL UNIVERSITY OF TECHNOLOGY
01-2022
Skills
- Contract management
- Contract Compliance Management
- Accounting and Budgeting
- Credit Analysis
- SAP system skills
- Microsoft products
- Excel and PowerPoint proficiency
- Research skills
- Customer Orientation
REFERENCES :
- LEAH, Makola, 0732494568
- Justice, Sigidi, 067 689 6337
CERTIFICATIONS
- N4 Marketing Management
- N4 Computer Literacy
- N4 Entrepreneurship
- N4 Communication
CUSTOM
- My Talent X, 2022-11-27
- Run the Greens, 2021-07-01
Timeline
Contract Commercial Coordinator (Compliance Assistant)
Bidvest Facilities Management
10.2023 - Current
CONTRACT ADMINISTRATOR
Red Pepper
01.2023 - 09.2023
Product Promotions Specialist (Full Time)
Department of Sports, Arts & Culture
01.2021 - 08.2021
Busy with Diploma - FACILITIES MANAGEMENT
Global FM
ADVANCED DIPLOMA - Financial Management, Advanced Sports Management, Sports Research Methodology, Sports Sociology, Aspects of Law in Sports, Aspects of Sports Psychology, Sports & Exercise
VAAL UNIVERSITY OF TECHNOLOGY
DIPLOMA - Sports Management, Financial Management, Entrepreneurship, Communication, Marketing, Personal Selling, ICT, Public Relations, Consumer Behaviour, Research Methodology, Sports Practical
VAAL UNIVERSITY OF TECHNOLOGY