VINOLIA MASHIMBYI

Johannesburg

Summary

Strategic Sports Manager with four years' experience in Contract Administration and Facilities Management. Skilled in utilising SAP systems to drive effective management solutions across all stages of sports management. Proven ability to develop tailored strategies that enhance organisational capabilities and support business success.

Overview

Certification

2027

years of professional experience

Work History

Compliance Officer / Contract Commercial Coordinator

Bidvest Facilities Management

01.2023 - Current

Assist with the establishing and setting of Risk & Compliance departmental standards to work towards & achieve.
Conduct Risk Assessment adherence verification audits.
Conducted monthly WIP verification and reported variances to ensure compliance and accountability.
Uploaded necessary documents to the Vendor Portal for compliance and accessibility.
Verify and ensure that all contractors' SHE files are vetted annually, and the status maintained on the Vendor portal.
Establish a platform for customer audits, conduct and support customer audits and action customer concerns.
Monitor the execution of work and implement corrective measures on deviations.
Managed incoming requests and complaints daily, providing timely feedback to enhance customer satisfaction.
Fostered customer relationships, improving communication and service delivery outcomes.
Maintain Preventative Maintenance (PM) schedules in accordance with the SLA for all equipment and services.
Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation.
Ensure that all orders are processed timeously.
Dispatch requests to technical staff and pertinent service providers and follow-up on action items.
Execute & maintain a process to maintain, verify, monitor & report changes to the Facilities Manager's allocation per building to Group OHS.
Updating the Contractor's Safety Health Environmental & Quality SHEQ Checklist.
Updated the Standard Bank Master Procurement Vending Tracker to ensure accurate record-keeping.
Standard Bank Contract

Asset Management Coordinator

Blue Pearl HQ

Managed and maintained asset master data, ensuring accurate classifications and hierarchies for effective asset tracking.
Plan and schedule preventive, corrective, and predictive maintenance tasks.
Collaborated with operations, maintenance, engineering, and finance teams to align technical solutions with business needs, enhancing cross-functional communication.
Analyze asset performance and generate operational reports using SAP tools.
Configure and implement SAP EAM modules, especially Plant Maintenance (PM).
Integrate SAP EAM with other modules such as FI, MM, SD, and QM.
Support mobile asset management using SAP Asset Manager and related applications.
Ensure compliance with environmental, health, safety (EHS), and regulatory standards.
Provided end-user training and ongoing support for EAM processes, facilitating user adoption and proficiency in asset management.
Stay updated with SAP S/4HANA and Intelligent Asset Management capabilities.

Building Maintenance Supervisor

Red Pepper

Ensure the day-to-day provision of services to tenants in the managed site/s, through specialist Direct and Outsourced Business Partners set out fully in the attached schedule but including the following: Soft Services, Client Services, Building Services & Specialist Services.
Soft Services: including cleaning and hygiene services; pest control; indoor office plants; garden landscaping.
Client Services: including, Front Office environment and driving the Client Services Strategy, Philosophy and its goals, mail collection and delivery; courier management; parking area management, document warehouse etc.
Building Services: fabric maintenance; furniture repair and maintenance, etc.
Other Specialist Services: Space Management, Service Delivery, etc.
Monitor and report on the performance of the client's specialist FM Direct and Outsourced Business Partners appointed.
Maintenance of records, including accuracy of floor plans and layouts.
Maintain harmonious relationships with visitors, tenants and tenants' representatives at the managed site/s.

Product Promotions Specialist

Department of Sports, Arts & Culture

Acting as a public relations professional, representing the team to stakeholders like media, coaches, and other athletic personnel.
Performing accounting responsibilities and budgeting.
Provide Technical training and support to Technical Specialist and external clients.
Managing the budgets and playing an important role in planning the activities of sports players.
Mediating conflicts faced by the sports players.
Planning the itinerary of sports players.
Keeping track of the sports player's competition schedule.
Making announcements related to sports players.
Scheduling public events and appearances for the team and athletes.
Working with brands, donors, and team officials to organize events and fundraisers.
Securing team funding and endorsements.
Head Office

Education

ADVANCED DIPLOMA - Financial Management, Advanced Sports Management, Sports Research Methodology, Sports Sociology, Aspects of Law in Sports, Aspects of Sports Psychology, Sports & Exercise

VAAL UNIVERSITY OF TECHNOLOGY

01-2023

DIPLOMA - Financial Management, Entrepreneurship, Communication, Marketing, Personal Selling, ICT, Public Relations, Consumer Behaviour, Research Methodology, Sports Practical

VAAL UNIVERSITY OF TECH

01-2022

Skills

Accounting and Budgeting
Credit Analysis
Microsoft products
Excel
PowerPoint
Developing publications
Coaching
Research skills
SAP system skills
Customer Orientation
Managing personnel
Entrepreneurial

Analytical mindset
Excellent client service orientation
Ability to work well in a pressurized environment
Excellent interpersonal skills
Fostering stakeholder relationships
Customer relationship management
Vendor management
Compliance auditing
Risk assessment
Contract management
SAP EAM configuration
Asset performance analysis