Tshidiso Sephelane
Project Administrator
123 Brooks Street, Brooklyn ,GP
Summary
Highly organized and process-driven individual with 4 years of experience in the construction development and office administration industry. Strong leadership and management within corporate environments. Operations expertise, accomplished at working towards company objectives.
Overview
6
6
years of professional experience
11
11
years of post-secondary education
Work History
Project Administrator
JJP Group of Companies
Pretoria, GAUTENG
01.2018 - Current
- Help the project manager in administrative duties and processes
- Manage invoices and payments
- Schedule meetings and keep minutes
- Breakdown project into doable tasks and estimate duration
- Assist with planning, from start to finish of the project
- Prepare and distribute project materials implement policies and procedures
- Create weekly workflow and order resources
- Track expenses and work on budget forecast and monitor progress
- Supervise and delegate tasks to project assistants
- Oster positive relationships with stakeholders
- Minimized scope creep by employing PRINCE2 approach throughout project design and budgeting
- Presented progress reports to C-level clients clearly outlining project achievements and expenditure
- Communicated progress throughout project lifecycle with regular briefings and MS Project reports.
- Executed on-time, under-budget project management on complex financial issues for senior leadership.
- Avoided construction delays by efficiently following through with site inspections.
- Participated in project budget and cost control measures, tracking progress and making necessary financial adjustments to meet company goals.
- Delegated assignments based on plans, project needs and knowledge of individual team members.
- Handled scheduling of subcontractors and staff to complete projects within required timeframes.
- Identified and implemented strategic plans based on accurate readings of specifications and solid collaboration with project leadership.
Operation & Office Administrator
Predynamic (Pty) Ltd
Pretoria, GAUTENG
11.2017 - 12.2017
- Finding tenders for internal and external the country
- Creating a network with international suppliers
- Executing all work given by the manager
- Arrange full documents for goods exports
- Providing administrative and clerical support to the manager
- Administrative duties
- Liased with teams and departments to provide information on standards and regulations
- Liaised with teams and departments to provide information on standards and regulations.
Assistant Office Administrator
Tshwane University of Technology
Pretoria, GAUTENG
03.2016 - 12.2017
- Handled office tasks including filing, generating reports and presentations, setting up for meetings, and reordering supplies, improving office productivity and workflow
- Assumed responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
- Maintained polite and professional communication via phone, company social media, e-mail, and mail encouraging continued custom
- Found ways and implemented new systems to improve administrative processes.
- Supported office manager with proactive correspondence management, document coordination and customer relations.
- Delivered clerical support by handling range of routine and special requirements.
- Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing team productivity.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Achieved and maintained top client satisfaction and retention by managing project deliverable accuracy and alignment with specifications.
- Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Interacted with customers by phone, email or in-person to provide information.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Prepared meeting materials and took clear notes to distribute to stakeholders.
- Kept detailed records of supplies and office equipment use to budget and make orders for new supplies.
- Transcribed meeting minutes for recordkeeping and submitted to senior management.
- Assisted with coordination and hosting of company events.
Education
No Degree - Project Management
Tshwane University of Technology
Pretoria, South Africa 01.2021 - 05.2022
Btech - Business Administration
Tshwane University of Technology
Pretoria, South Africa 01.2016 - 12.2017
National Diploma - Office Management And Technology
Tshwane University of Technology
Pretoria, South Africa 01.2013 - 12.2015
National Senior Certificate - Business Studies
Tswasongu High School
Carletonville, Gauteng 01.2008 - 12.2012
Skills
Staff leadership and direction
Construction protocols and standards
Project scope understanding
Effective communication
Commercial construction
Budgetary controls
Crew safety meetings
Timeline
No Degree - Project Management
Tshwane University of Technology
01.2021 - 05.2022
Project Administrator
JJP Group of Companies
01.2018 - Current
Operation & Office Administrator
Predynamic (Pty) Ltd
11.2017 - 12.2017
Assistant Office Administrator
Tshwane University of Technology
03.2016 - 12.2017
Btech - Business Administration
Tshwane University of Technology
01.2016 - 12.2017
National Diploma - Office Management And Technology
Tshwane University of Technology
01.2013 - 12.2015
National Senior Certificate - Business Studies
Tswasongu High School
01.2008 - 12.2012