Thandazile Mkhulise/Mbelu
Executive Secretary
Hammarsdale,Kwazulu Natal
Summary
I am a quick leaner and efficient. I enjoy team work and can work independently. I don’t have to be fed information all the time I used my own initiative when and where necessary. Possessing excellent organizational, interpersonal skills coupled with excellent communication & financial background helps me work efficiently, neatly, accurately and delivering on time is high priority for me. I believe I can survive in any corporate industry because of my strong personality and being able to work under-pressure. I believe in myself and believe that I would be a god asset in any company. I have developed very good problem solving skills and I am well groomed, punctual, energetic, motivated and realistic. I am a professional.
Overview
26
26
years of professional experience
Work History
Departmental Secretary (Urology Dept)
Sefako Makgatho Health University
01.2024 - Current
- Handling student enquiries. Capturing student marks into system.
- In charge of ordering assets and stationery
- Diary management and minutes taking
- Photocopying and E-mailing
- Handling telephone calls/queries. Organize and arrange meetings
- Prepare reports and compile correspondence
- General administration duties
- Records keeping and filling
- General admin duties
Departmental Secretary (Somatology Dept)
Durban University of Technology
02.2023 - 12.2023
- Handling student enquiries. Capturing student marks into the system.
- In charge of ordering assets and stationery.
- Diary management and minutes taking.
- Photocopying
- Handling telephone calls. Organize and arrange meetings.
- Prepare reports and compiling correspondence.
- General administration duties.
- Records keeping and filing
- Contract Post
Executive Secretary / Personal Assistant to the Executive Director Human Resources
University of Kwazulu Natal
01.2017 - 07.2022
- Effective interface between the Office of the Executive and members of University community, public, private and community organizations, business, government sectors, international community and students
- Coordinating Executive’s diary in a very busy environment
- Arranging meetings and events
- Minutes taking and distributing of agendas
- On-line ordering of goods and services via ITS I Enabler system and keeping of records of all purchases made in the Executive Office
- Supervising payments on all goods and services ordered via ITS I Enabler system
- Maintaining accessible records and files and ensuring that the Executive is supplied with appropriate documentation during meetings
- Making travelling arrangements – local and international conferences, meetings and workshop
- Dealing with incoming and outgoing calls, internal and external complex queries and preparing draft responses for the executive.
- Taking of minutes at various executive and managerial meetings and ensuring follow-up on various decision taken action required.
- Supervising training of temporarily staff when required
- Liaising with Executive managerial staff as and when required
- General admin duties including typing, emailing, photocopying corresponding, reporting and preparation of stock or route communications on behalf of the executive
- Budget control
- Preparing monthly reports
- Scheduling of appointments
Executive Secretary to the CFO (Finance Division)
Mangosuthu University of Technology
11.2013 - 12.2016
- Diary management
- Co-ordinate meetings and appointments
- Records keeping
- Minutes taking ’preparing monthly report
- Preparing outgoing mail
- Distributing of incoming mail
- Recording of all incoming and outgoing mail
- Travelling arrangements
- Dealing with incoming and outgoing calls and correspondence
- Organizing meetings and events
- Preparing Agenda for the meeting
- Photocopying
- Helping with ad hoc duties
- Ordering of office stationery and equipment
- Budget control
- General admin duties
Secretary (Human Resources Man)
Durban University of Technology
12.2008 - 10.2013
- Handling student enquiries. Capturing student marks into system.
- In charge of ordering assets and stationery
- Diary management and minutes taking
- Photocopying and fax
- Handling telephone calls. Organize and arrange meetings
- Prepare reports and compile correspondence
- General administration duties
- Records keeping and filling
Administration Assistance
Durban University of Technology
11.2007 - 11.2008
- Diary management
- Minutes taking. Handling telephone calls
- Photocopying, fax, filling and typing of documents
- Records keeping. Handling incoming and outgoing emails
- Preparing reports and compiling correspondence
- General administration duties.
Team Member (Receive & Sort)
South African Revenue Services
11.2004 - 11.2007
- Receiving income tax returns, correspondence and cheques that are sent by tax payers
- Registering of tax returns and correspondence into system
- Sorting the correspondence according to various departments
- General administration duties
Administration Clerk
Department of Education (Mavumengwane High School)
06.2002 - 11.2004
- In Charge of the administration side of the school. In charge of ordering assets & stationary
- Update and control diary for my manager
- Filling of document, records keeping, photocopying, fax, typing receiving and sorting income emails
- Taking minutes of the meeting. Preparing reports and compiling correspondence
- General administration duties
Registry Clerk
Department of Social Welfare & Population Development
03.2000 - 07.2000
- In-service training
Education
Senior Certificate -
Mtshezi High School
Post Graduate Diploma in Management - Management
University of Kwazulu Natal
01.2025
B Tech Degree - Office Management & Technology
Durban University of Technology
01.2009
National Diploma - Office Management
Durban University of Technology
01.2000
Skills
Competent written & verbal skills – English, Zulu Xhosa
Driver’s license Code 10 C1
Computer Skills
Excellent Customer Relations Skills
ITS
I Enabler system
SMS
Problem Solving Skills
References
- Hlengiwe, Hlengwa, Manager(Human Resources dept), Hlengwa.hlengiwe@mut.ac.za, 0834599002, Mangosuthu University of Technology
- Pascal, Zulu, Executive Director HR, Siphelele2007@yahoo.co.uk, 074 069 0470
- SBA, Mutambirwa, HOD Urology dept, Shingai.mutambirwa@smu.ac.zaza, 012- 5215632, 0827700715
Timeline
Departmental Secretary (Urology Dept)
Sefako Makgatho Health University
01.2024 - Current
Departmental Secretary (Somatology Dept)
Durban University of Technology
02.2023 - 12.2023
Executive Secretary / Personal Assistant to the Executive Director Human Resources
University of Kwazulu Natal
01.2017 - 07.2022
Executive Secretary to the CFO (Finance Division)
Mangosuthu University of Technology
11.2013 - 12.2016
Secretary (Human Resources Man)
Durban University of Technology
12.2008 - 10.2013
Administration Assistance
Durban University of Technology
11.2007 - 11.2008
Team Member (Receive & Sort)
South African Revenue Services
11.2004 - 11.2007
Administration Clerk
Department of Education (Mavumengwane High School)
06.2002 - 11.2004
Registry Clerk
Department of Social Welfare & Population Development
03.2000 - 07.2000
Senior Certificate -
Mtshezi High School
B Tech Degree - Office Management & Technology
Durban University of Technology
National Diploma - Office Management
Durban University of Technology
Post Graduate Diploma in Management - Management
University of Kwazulu Natal