Sophie Malada
Pretoria East
Summary
Detail-oriented Senior Accounting Clerk and Office Administrator with strengths in budget analysis and financial reporting. Manages fund reallocations and expenditure monitoring to ensure compliance with strategic operational plans. Delivers accurate financial insights that drive informed decision-making and support departmental objectives. Productive employee with proven track record of successful project management and producing quality outcomes through leadership and team motivation. Works with clients to determine requirements and provide excellent service.
Overview
25
25
years of professional experience
Work History
Senior Accounting Clerk and Office Administrator
Department Of Water Affairs
01.2011 - Current
- Managed the reallocation of funds and adjusted the computerized financial system (BAS).
- Assist with reallocation of funds and monitor the movement of funds allocated within the budget after reprioritization.
- Undertake spending variance and other analyses of the budget performance against departmental spending and report on the spending trends of designated directorates and management areas.
- Assist in ensuring that the budget process is aligned with the strategic and operational plan.
- Advise managers on the reprioritization of funds to ensure that they are directed and utilized in the core business areas of the department.
- Monitored and analysed expenditure for Chief Directorate against approved strategic and operational plan, identifying trends and variances to inform budgetary decisions.
- Confirm availability of funds regarding requisitions of goods and services.
- Interrogated and reported on monthly deviations from anticipated budget and expenditure breakdown, providing insights for financial forecasting and planning.
- Prepare sundry payments and make sure that they are paid within the turnaround time.
- Developing filing systems for MTEF, ENE, AENE, Roll Over Funds.
- Oversaw daily office functions to ensure efficiency and productivity.
- Organizing and maintaining office files, both physical and digital
- Coordinating meetings, including preparing agendas and materials
- Facilitated collection of inputs from directorates and management areas to compile and submit Estimates of National Expenditure (ENE), Adjustment Estimates of National Expenditure, and Medium-Term Expenditure Framework (MTEF), ensuring compliance with financial guidelines.
Senior Admin Clerk
Department of Water Affairs
07.2005 - 12.2010
- Manage and consolidate the Branch’s strategic planning documents and reports
- Deliver reports and presentations regarding finances and work-related aspects
- Coordinated meetings, managing all logistical arrangements to ensure smooth execution.
- Generate and follow up on internal and external correspondence.
- Developed filing system for directorate, enhancing internal records management and accessibility.
- Make sure that Professional Service Providers are paid within the 30days turnaround time.
- Procured stationery to facilitate daily operations and maintain workflow.
Admin Officer
Transnet
10.2001 - 05.2010
- Liaised with head office to administer overtime budget, optimising resource allocation.
- Monitored expenditure to ensure compliance with allocated budget, safeguarding financial integrity.
- Developed roster schedule for officials reporting for duty to ensure adequate coverage and operational readiness.
- Coordinated operational planning for depot activities to enhance efficiency.
- Posting journals to clear misallocations.
Education
Honours - Business Administration
Mancosa
01-2025
Bachelor of Business Administration -
Mancosa
01-2023
Certificate - Marketing and Business Management
Damelin Business College
01-1997
Matric -
Khwevha Commercial High School
01-1995
Skills
- BAS
- PERSAL
- LOGIS
- Public Service Legislation
- PFMA
- Treasury Regulations
- SCM Policies
- SCOA
- Budget analysis
- Financial reporting
- Fund management
- Variance analysis
- Expenditure monitoring
- Financial software
- Records management
- Task Management
- Prioritisation
- Time-management
- Attention to Detail
- Written Communication
- Verbal Communication
- Effective communication
- Client relationship management
- Problem solving
- Teamwork
- Effective communication
Languages
English
Tshivenda
isiZulu
Sesotho
Xitsonga
Custom Section
- Finance for Non-Finance Managers
- Mastering Minutes and Meetings
- Advanced Event Management
- General Principles of BAS
- Report writing
Personal Information
ID Number: 7705160598089
Timeline
Senior Accounting Clerk and Office Administrator
Department Of Water Affairs
01.2011 - Current
Senior Admin Clerk
Department of Water Affairs
07.2005 - 12.2010
Admin Officer
Transnet
10.2001 - 05.2010
Honours - Business Administration
Mancosa
Bachelor of Business Administration -
Mancosa
Certificate - Marketing and Business Management
Damelin Business College
Matric -
Khwevha Commercial High School