Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Nkhangweleni Tshipala

Summary

I am an energetic, ambitious professional with over 10 years’ experience in administrative roles, including 8 years at Aspen Pharmacare across the Medical Affairs, Regulatory Affairs, and Pharmacovigilance departments. My career has developed a high level of attention to detail, time management, and organizational skills. I am confident working independently or within a team, with proven experience handling sensitive information with integrity and confidentiality. I am currently pursuing a Bachelor of Business Administration at Mancosa and seeking a new opportunity to apply my pharmaceutical administration experience in a dynamic, multinational environment.

Overview

15
15
years of professional experience

Work History

Pharmacovigilance Administrator

Aspen Pharmacare
04.2022 - Current
  • Ensuring that position profiles are uploaded to QDocs
  • Maintenance of the procedural document index.
  • Maintenance of the individual training matrices.
  • Compiling and maintaining Standard Operating Procedure (SOP) and Work Instruction (WI) documents for all administrative functions.
  • Assisting with the compilation and maintenance of departmental procedural documents.
  • Maintenance of employee training files.
  • Maintenance of trackers PV Trackers.
  • Accurate retrieval of information/documentation during audits.
  • Performing a monthly GAP analysis and monthly reporting on outstanding issues on the QMS.
  • Monitoring of Trackwise records in real time.
  • Raising and monitoring of change controls in Trackwise.
  • Raising and monitoring of change controls, Deviation and CAPA’s in QAlign Trackwise.
  • Ensure all allocated CAPAs; Deviations and Actions are closed on time on Trackwise.
  • Providing weekly reports on the status of Trackwise records and ensuring timeous closing of all records.

Regulatory Affairs Assistant

Aspen Pharmacare
11.2016 - 03.2022
  • Assist Clinical Pharmacists, Pharmacovigilance Scientists and Regulatory affairs pharmacists’ teams with accurately updating and maintaining documents and systems and submissions to SAHPRA and performance within project timelines.
  • Assist the clinical team with the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and standard operating procedures.
  • Retrieval and return of IP from safes on behalf of the managers/pharmacists/officers and assisting in locating ‘misplaced’ dossiers if required.
  • Creating and labelling of files.
  • Receiving Local Document Archiving Forms.
  • Allocating space for new files in the safes and updating the IP Database.
  • Ensuring that sufficient free space is available in the safes, and if required, consulting with the line manager to identify which files can be archived off-site.
  • Requesting payments and providing the proof of payment to the requestor in a timeline manner.
  • Ensuring timeous delivery and/or collections to and from SAHPRA.
  • Arranging for a driver when needed and keeping a delivery/collections log.

Project Admin Clerk: Account Payable

Stats SA
04.2016 - 08.2016
  • Receive invoices from servicers providers: Individually or multiple invoices together with a weekly statement.
  • Register invoices on the Invoice Tracking System.
  • Removing duplicate invoices because of the clerical errors or otherwise advised by the system.
  • Stamp all invoices with the date of receipt.
  • Allocate invoices to individual account owners.
  • Accept document parcels online on Invoice Tracking System and print and attach the blue verification form with the unique trace number to the document parcel, using the file fasteners only.
  • Matching document parcels to invoices.
  • Submit invoices to budget managers/designated officials for authorization of invoices.
  • Submit the documents to book out.
  • Book out reconciled requisition payment batches on Invoice Tracking System to Creditors Payment Unit for processing.
  • Deregistering invoices from ITS.
  • File the documents in chronological order in relevant files for audit purposes and any future reference.

Temp Medical Affairs Administrator

Aspen Pharmacare
04.2015 - 03.2016
  • Understand regulatory authority requirements.
  • Understand different submission types (clinical and pharmacovigilance). Ensure accurate submission documentation for SAHPRA.
  • Properly file and maintain submission documents, including scanned copies.
  • Complete documentation trackers in the PI folder.
  • Maintain templates and checklists for submissions.
  • Perform quality control checks on submissions.
  • Log and manage change controls in the Trackwise system.
  • Prepare prescribing and patient information administratively.
  • Monthly reconciliation to archive redundant notifications.
  • Upload finalized package inserts and patient information leaflets.
  • Handle PI amendments and notifications to business.
  • Perform other duties as assigned by the Manager.
  • Archive and store documents.
  • Backup support for other medical affairs officers.
  • Follow company health & safety procedures.
  • Participate in training programs.
  • Handle product quality complaints: receive, log, uplift, replace, and close complaints.
  • Update and file customer complaints.
  • Communicate the status of overdue investigations.
  • Type and distribute customer complaint letters.
  • Compile data for monthly reports and trend analysis.
  • Ensure timely resolution of all queries.

Data Capture

Independent Electoral Commission
02.2015 - 03.2015
  • Data capturing of addresses and registered date Voters on the IEC Voters Registration System.
  • Receive completed external work documents and capture information electronically for reporting purpose.
  • File work According to policy.
  • Present Copies of documents on request.

Admin Clerk (Creditor Clerk) (Temp assignment)

PPC Aggregates
11.2014 - 12.2014
  • To accurate capture invoices in the accounting system in order to affect payment on time and accurately to creditors.
  • Check figures against commission schedules for accuracy within specified deadlines.
  • Ensure invoices are properly authorized accordance with levels of authority and allocate it to correct suppliers and general ledger accounts on daily basis.
  • Check and match invoices again orders database.
  • Accurately process invoices in accounts payable and post batches daily.
  • Payment of invoices.
  • Sending remittance advices to suppliers after completion of the payment run.
  • Filling of invoices after payment run.
  • Accurately prepare monthly reconciliations of creditors accounts statements.
  • Accurately reconcile general ledger and creditors accounts and monthly basis to make sure that account are correctly balances.

HR Admin Clerk

Murray and Roberts Cementation (South Deep)
11.2011 - 11.2013
  • Do employee conformation letters and telephonic conformation of employment.
  • Responsible for leave management.
  • Responsible for payroll input.
  • Manages staff promotions, transfer and termination.
  • Maintains and updates statistics, organograms and staff movement.
  • Responsible for HR filling system.
  • Assist with conducting exit interview and competing termination packs.
  • Tracing and escorting employees being sought by officials.
  • Co-ordinates and conducts disciplinary enquiries.
  • Ensure job titles, biography details is up to date on the system.
  • Ensure employee benefit documentation is complete correctly and submitted timeously.

Filling clerk

Westinghouse Electrical PTY ltd
06.2010 - 07.2011
  • Add new materials to file record, and create new record as necessary.
  • Answer questions about record and files.
  • Assign and record or stamp identification numbers or codes in order to index material for filling.
  • Eliminate out dated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines.
  • Enter documents identification codes into system in order to determine locations of documents to be retrieved.
  • Find and retrieve information from files in response to request from authorized users.
  • Keep records of material filed or removed, using logbooks or computer.
  • Place material into storage receptacles such as file cabinet, boxes, bins, or drawers, according to filed.
  • Scan or read incoming materials in order to determine how and when they should be classified, or filed.
  • Sort or classify information according to guidelines such as content, purpose, user criteria or chronological alphabetical or numerical order.
  • Track materials removed from files in order to ensure that borrowed file are returned.
  • Design forms related to filling systems.
  • Operate mechanized files that rotate to bring needed records to particular location.
  • Perform general office duties such as typing, faxing and sorting mails.

Education

Bachelor of Business Administration -

Mancosa
06.2025

Grade 12 - Tshivenda HG, English HG, Afrikaans SG, Accounting HG, Economics HG, Mathematics SG

Flavius Mareka High School
12.2001

Skills

  • MS Windows
  • MS Office
  • Access
  • Word
  • Outlook
  • Excel
  • Adobe Pro
  • PowerPoint
  • MS Project
  • VRS
  • VIP Payroll Premier
  • SAP
  • Track Wise
  • BAS
  • Track Wise Digital EQMS
  • VEEVA
  • SAHPRA_DVP Portal upload
  • FTP upload

Languages

English
Tshivenda

Timeline

Pharmacovigilance Administrator

Aspen Pharmacare
04.2022 - Current

Regulatory Affairs Assistant

Aspen Pharmacare
11.2016 - 03.2022

Project Admin Clerk: Account Payable

Stats SA
04.2016 - 08.2016

Temp Medical Affairs Administrator

Aspen Pharmacare
04.2015 - 03.2016

Data Capture

Independent Electoral Commission
02.2015 - 03.2015

Admin Clerk (Creditor Clerk) (Temp assignment)

PPC Aggregates
11.2014 - 12.2014

HR Admin Clerk

Murray and Roberts Cementation (South Deep)
11.2011 - 11.2013

Filling clerk

Westinghouse Electrical PTY ltd
06.2010 - 07.2011

Grade 12 - Tshivenda HG, English HG, Afrikaans SG, Accounting HG, Economics HG, Mathematics SG

Flavius Mareka High School

Bachelor of Business Administration -

Mancosa

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Nkhangweleni Tshipala