SIBONGILE Gcaza

Short description of duties entailed in the position:

• Receive and scrutinize incoming and outgoing documents and keep records, arrange meetings, workshops, seminars, and brainstorming sessions with relevant stakeholders.
• Monitor budget expenditure patterns and monthly projections, Compile EC4.1 and EC.51 (COE)compensation of employees, and submit to the finance office.
• Prepare presentations monthly expenditure of directorate, Also monitor attendance register and leaves
• Draft submission for tenders and travel arrangements for directorate and track submission.
• Provide logistics support such as transport requests, and conduct records management electronically and manually.
• Procure goods and services per SCOA item as requested, Follow up on payment of invoices, compile goods received vouchers (GRVs) clear outstanding commitments.
• Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
• Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
• Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.

• Short description of duties entailed in the position:
• Writing appointment letters and updating statistics reports for recruitment, preparing internal and external advert, Being secretariat in shortlisting and interviews, also doing recruitment reports monthly and quarterly, Appointing on Persal System and submitting them to salaries for authorization, checking the availability of posts in Persal and check if it is budgeted from EC5.1.
• Attended AFISwitch Training course through MIE , for taking fingerprints for candidates that came to interviews and sent them via MIE system for verification.
• Prepare Pre-screened resumes prior to sending them to corporate hiring managers for consideration.,
• Prepare a report for shortlisting and interviews, after receiving the information from MIE for verification of candidates and submit to chairperson for recommendation of candidates,
• Also, deal with thepayment process of MIE invoices are paid, also assist districts with EC4.1 and EC5.1 checking if their post are vacant or funded for that financial year.

• Short description of duties entailed in the position:
• Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
• Writing appointment letters and updating statistics reports for recruitment, being secretariat in shortlisting and interviews, doing recruitment reports monthly and quarterly, Assisting with OSD for social workers, Also procuring External Adverts.
• Input data and processed system change to generate accurate reports.

• Short description of duties entailed in the position
• Receive incoming documents from State attorney's office.
• Liaise with E.L back office to get information status on applicants for all types of grants
• Capture information manually and electronically, also Serve to another department and courier instruction of these types of grants and matters received and new applications.

Short description of duties entailed in the position

• Opening files Maintaining files in order like filing them in alphabetical order capturing information in the system using Excel sheet, Making bookings for the flight & accommodation in the MIS system
• Writing appointment letters, attending meetings for Labour Relations, and taking minutes
• Acted as Secretary for Corporate Service- performing the secretary’s job, Receiving incoming documents and distributing outgoing correspondence, Making bookings for flight and Accommodation in the MIS System,