Pule Michael Pitso
Vryburg, North West
Summary
A seasoned Senior Supply Chain Management Practitioner with extensive experience in overseeing procurement processes, contract management, and asset management within the public sector. Demonstrates proficiency in supply chain policies, tender procedures, and compliance with national and provincial treasury regulations. Notable achievements include successful management of procurement plans and supplier performance reviews, ensuring timely delivery of resources aligned with strategic objectives. Skilled in report writing, negotiation, and financial management, with a strong understanding of the Public Financial Management Act and Broad-Based Black Economic Empowerment Act. Career goals include further enhancing supply chain efficiency and contributing to organisational success through innovative service delivery solutions.
Overview
2
2
Languages
15
15
years of professional experience
Work History
Senior Supply Chain Management Practitioner
Agriculture, Land Reform and Rural Development
09.2023 - Current
- Supply Chain Management
- Supervising procurement of goods and services
- Consolidate inputs and compile Compiled detailed DMP to streamline procurement processes..
- Provide guidance and assist users to conduct market analysis and include the results on the procurement plan and Terms of Reference and submit for approval
- Source quotations from tax compliant service providers registered on CSD in a set turnaround time.
- Generate purchase orders and distribute them to the end users.
- Verify if supplier is not listed on restricted suppliers at National Treasury.
- Ensure and confirm compliance with Ensured compliance with SCM prescripts to maintain procurement integrity..
- Ensure that requisitions are approved according to the delegation of authority.
- Assist the end user in compiling fair and equitable terms of reference or specification that is in line with the SCM policy and procedures.
- Evaluate quotations and submit them for adjudication.
- Review receipting of goods and services on the system
- Conducted needs assessment by collecting and analysing relevant data, categorising commodities, and confirming fund availability to align procurement with organisational priorities
- Oversee, coordinate and advise on the process of drafting specification/terms of reference and special conditions of contract
- Ensure that the resources required to support the strategic objectives are delivered at the right time, at the right price, location, quantity and quality that will satisfy the needs
- Reviewed and revised Procurement Plan to ensure compliance and timely reporting to National Treasury.
- Monthly monitor the performance of approved Procurement Plans against set timeframes
- Monitor supplier performance by conducting quarterly supplier performance reviews on long-term contracts to determine contractual challenges, renewals, terminations and variations and implement corrective measures for non-compliance suppliers
- Make follow-up with supplier with regards to outstanding statements and invoices and provide comments on the 2190 report
- Compiled quarterly management reports for National Treasury on acquisitions, deviations, and variations to provide transparency and support decision-making
- Facilitate the bid invitation and evaluations of bids and quotations processes
- Administer bids in line with the approved procurement plan
- Compile bid documents on time and advertise in the e-tender portal and other Media
- Provide administrative support for all Bid Committees.
- Prepare the memorandum for BEC and BAC.
- Administer the bid or quotation opening and closing processes
- Prepare all appointment letters for BSC, BEC and BAC (Terms of Reference) for each committee member prior to Bid Committee meetings.
- Ensure all members complete and sign the declaration of interest.
- Render secretariat service to bidding committees.
- Identify or implement preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives
- Human Resource Management
- Conduct biannual and annual reviews.
- Exercise progressive discipline and address complaints or internal subordinates' disputes / conflict.
- Administer leave and manage office hours.
- Conduct person-to- person training and keep a training schedule.
- Facilitated effective contract management to ensure compliance and performance.
- Facilitate signing and acceptance of contracts.
- Monitor performance of contractors
- Oversee expiry and renewal of contracts and advice.
- Check the updating of contract and commitment register and maintain contract file.
- Managed asset records to ensure accuracy and compliance.
- Maintain Asset Register and address variances
- Oversee asset verification and disposal/write-off process
- Manage the stocktaking process and address variances
- Review asset control forms and take corrective measures.
- Verify movement of assets on the system
- Conduct assets verification.
- Compile asset disposal memorandum.
- Authorize updated inventory list.
- Conducted stores management activities to monitor stock levels and performance.
- Conduct spot checks to determine deficits and surplus and redundant items.
- Oversee the stocktaking process and provide comments on the variances.
- Compile/review a memorandum for disposal of stock items.
- Physical Facilities Management
- Carry out inspections to determine maintenance and services needs to arrange for repairs.
- Maintain key and parking bays register.
- Reason for Leaving: Currently position
Supply Chain Management Practitioner
KZN Department of Social Development
01.2014 - 08.2024
- Implemented procurement plan to streamline supply chain processes.
- Assisted in preparation of procurement plan to align with organisational objectives.
- Co-ordinate the processing of requisitions and orders
- Administered supplier database to ensure accurate supplier information and compliance.
- Process bidding documents and make invitations for goods and services.
- Oversee invitation of quotations from service providers
- Ensure evaluation of quotations from service providers
- Administer performance reporting.
- Provide administrative support services in relation to departmental and transversal contracts.
- Managed resources across divisions to optimise operational efficiency.
- Provide secretarial services to the Bid Committee
- Provide safe keeping of tenders/quotations.
- Attend to tender/ quotation specifications.
- Maintain and update the contract register.
- Provide advice, guidance and input into policies and procedures.
- Supervision of departmental resources
- Human Resource Management
- Manage Auxiliary Services – Typing services, messenger services, security, cleaning services and registry.
- Provide supervision and functional training for auxiliary staff.
- Ensure that staff have work plans, sign performance agreements, and work according to them.
- Monitor leave.
- Finance
- Provide financial support in line with PFMA, Treasury Regulations
- Acquired knowledge of BAS system to enhance financial operations.
- Supervise in the Capturing of NPO Sundry payments.
- Supervise in the Capturing commitments from SCM.
- Supervise in the Compilation of monthly budget reports.
- Supervise analysis of budget and expenditure
- Asset Management
- Supervise in the Capturing information on financial asset register.
- Supervised barcoding process for newly acquired assets to maintain accurate inventory..
- Supervise asset controllers with inventories and updates of computerised stores.
- Supervise the Facilitation of Asset Movement and Disposal
- Update records of leases on assets and maintain copies for audit purposes.
- Undertake Quarterly Asset verification on the hard cat software.
- Registry Management
- Supervised registry clerk services to ensure effective record management.
- Supervise effective filing and record management system.
- Supervise the Maintenance and monitoring of movement of files.
- Supervise the Processing of documents for off-site storage, archiving and/disposal.
- Provided administrative support to Bid committees to facilitate effective decision-making.
- Reason for Leaving: Promotion
- Reason for Leaving: Promotion
Administration Clerk
EThekwin Municipality: Housing Department
05.2011 - 12.2013
- Provide Registry Counter Services
- Receive, Sort, Record and Dispatch Post
- Handle Incoming and Outgoing Correspondence
- Regulate Access and The Flow of Correspondence or Files
- Render an effective filing and record management service.
- Process documents for archiving and/disposal.
- Operate office machines in relation to the registry function.
- Supervise and control assets, inventories, and computerised stores.
- Conducted asset verification to ensure accuracy and compliance with company standards, enhancing asset management processes.
- Executed asset disposal processes in line with organisational policies, facilitating efficient resource management.
- Captured information on financial asset register
- Compiled and provided monthly budget reports and related documentation, ensuring timely financial oversight.
- Provide financial support in the form of PFMA, Treasury Regulations, Delegations, Tender Board/Procurement Act, and procedure.
- Control and co-ordinate training and development of staff.
- Reason for Leaving: Promotion
Education
Matriculation Certificate (With Exemption) -
Kloof High School
01-2007
National Certificate NQF Level 4 (Equivalent to Grade12) - Business Admin Services
PC Training & Business College
01-2009
BCom: Supply Chain Management
MANCOSA
Skills
- Supply Chain policies & procedures
- Public Financial management Act (PFMA)
- National & Provincial Treasury Regulations
- KZN Provincial Supply Chain Policy Framework
- Public Service Act and Regulation
- KZN Tender Board Act
- Quotation/Tender Procedures/Acts
- Tendering knowledge
- Procurement markets
- Contract Management Procedures
- Practice notes
- Payment System Regulation Act of 1998(PSR)
- Broad Based Black Economic Empowerment Act
- National Treasury Instruction Notes
- Basic Accounting System
- Analytical skills
- Problem solving
- Research
- Service delivery innovation
- Strategic Planning
- Interpret legislation/policies/contracts
- Decision Making
- Negotiation
- Category management
- Procurement Reporting Process and Metrics
- Report writing
- Quality assurance
- Time Management
- Plan and organise
- Ability to meet deadlines
- Independent and team work
- Supervisory Skills
PERSONAL PROFILE
Home Language : IsiZulu
Other Languages : English, IsiXhosa
REFERENCES
- Charise, Poonawassy, Assistant Director SCM & Finance, charise.poonawassy@deeds.gov.za, 053 928 1500, 073 760 2874, Land Reform and Rural Development
- Ntombizingi, P Mfeka, Supply Chain Practitioner, maningi.mfeka@kznsd.gov.za, 031 336 8809, 072 935 3882, Department of Social Development
- Khulekani, B Mthembu, Senior Administrator, khulekani.mthembu@durban.gov.za, 031 311 3291, 073 917 6228, EThekwin Municipality: Housing Department
WORK RELATED COURSES ATTENDED
- Supply Chain Management for the Public Service
- Avoiding Irregular, Unauthorized, Fruitless & Wasteful Expenditure
- Introduction to Leading Change
- Registry Management Course
- Records Management Course
- Customer Care: The Batho Pele way
- Microsoft Office 2013 Intermediate
Timeline
Senior Supply Chain Management Practitioner
Agriculture, Land Reform and Rural Development
09.2023 - Current
Supply Chain Management Practitioner
KZN Department of Social Development
01.2014 - 08.2024
Administration Clerk
EThekwin Municipality: Housing Department
05.2011 - 12.2013
Matriculation Certificate (With Exemption) -
Kloof High School
National Certificate NQF Level 4 (Equivalent to Grade12) - Business Admin Services
PC Training & Business College
BCom: Supply Chain Management
MANCOSA