Nqabomzi Mashologu
Project Administrator
Pretoria,GP
Summary
Hard-working Project Administrator/Administrative Assistant with more than 15 years of experience. Knowledgeable in all aspects of Administration support including OHS safety requirements and very dedicated in team work. Proficient in planning,organizing and communication skills.
Overview
17
17
years of professional experience
3
3
years of post-secondary education
Work History
Project Administrator
CSIR
Pretoria, South Africa
09.2007 - Current
- Organizing of all aspects of SANReN internal and external events. This includes all farewells and social events. Assists with planning ,booking of venues and arranging meals. etc.
- Provide administrative support to SANReN Management team in their efforts to collaborate with other NRENs as needed. This includes ensuring that the travel arrangements and hosting space for visitors are in place as well as meet and greet dinner/lunch. Manage all traveling arrangements and accommodation for the team
- Provide administrative support and procurement( generating POs, invoicing ,etc.)Receipting of all orders placed and engage with finance on a monthly basis to get monthly report on all SANReN outstanding receipting.
- Refine the process and system for the annual tracking of SANReN on-campus assets contents storage spaces as well as the disposing of unused assets. This includes moving assets in the CSIR asset register to the right team
- Arranging of all SANReN weekly team meetings and recording of minutes. Support of SANReN Oops manager and PM's with the routing of contracts as required. Coordinate acquisition and management of all stationery and other office suppliers
- Management of all SANReN office implementation related matters e.g relocation, renovations, supplying of furniture, managing movers. Managing SANReN Director calendar where is required
- Support HR with arrangements of interviews with potential new employees
- Take reasonable care of SHE, carry out any lawful instruction and obey CSIR SHE rules and procedures. Report incidents and addressing SHE Audit findings
Events Team Coordinator
SAQA
Pretoria- Hatfield, South Africa
02.2005 - 08.2007
- Created, maintained and distributed event orders.
- Maintained and distributed information for functions and events.
- Drove excellent guest service for events and conducted evaluations after completion.
- Worked under pressure and met deadlines while maintaining composure in difficult situations.
- Assisted event manager in achieving revenue goals set for events and catering.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
- Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Managed administrative logistics of events planning, event booking and event promotions.
- Enhanced client satisfaction ratings by scheduling on-site service requests, managing show logistics and booth functionality needs to meet demands.
Administrative Assistant
DTI(Department of Trade and Indusrty)
Pretoria, South Africa
06.2003 - 01.2004
- Organized weekly staff meetings and logged minutes for corporate records.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Handled client correspondence and tracked records to foster office efficiency.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Maintained staff directory and company policy handbook for human resources department.
- Scheduled office meetings and client appointments for staff teams.
- Arranged rapid office equipment repair and maintenance with vendors.
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
High School Diploma -
Bisho High School
Bisho- Eastern Cape 01.1999 - 12.1999
Program in Project Management - Project Management
University of Pretoria
Pretoria 01.2008 - 12.2009
Skills
Organising
Planning
Effective communication
Budgeting
Timeline
Program in Project Management - Project Management
University of Pretoria
01.2008 - 12.2009
Project Administrator
CSIR
09.2007 - Current
Events Team Coordinator
SAQA
02.2005 - 08.2007
Administrative Assistant
DTI(Department of Trade and Indusrty)
06.2003 - 01.2004
High School Diploma -
Bisho High School
01.1999 - 12.1999