NOKUZOLA SURPRISE MBELU

FORESTRY SUPPORT:

• Captured daily forestry activity data including diesel usage, harvesting performance and production into Excel and Google Drive, maintaining 99%+ data accuracy for production report.
• Processed contractor timesheet, invoices, and delivery notes; liaised with payroll to ensure timely payment of piece-rate workers and service providers
• Compile weekly and monthly reports on timber volumes, staff performance and operational costs for Forestry Supervisor review.
• Handled general office duties, switchboard, email correspondence, petty cash, stationery,PPE, diesel and oil orders, and meeting coordination for the Timbermech team.
• Proficient in MS Excel, Word, Outlook and SAP, experienced with Google drive data capture and digital filing systems.
• Handled photocopying documents, updating files and faxing communications for staff.
• Handled confidential documents with discretion to protect sensitive information.
• Provided customer service by addressing queries and offering assistance to visitors.

ASSET MANAGEMENT:

• Drawing up and compiling nonstock items for budgeting and allocation of funds.
• Attend asset physical counts, branding and audits.
• Assess asset receipt before submission for payment.
• Manage and Bar-code fixed assets register.
• Facilitate the maintenance and repairs of equipment's and coordinate procurement of equipment.

BUDGET AND EXPENDITURE:

• Calculate and journalize accruals to be recovered.
• Process payment transaction on Bas.
• Handle payments for counter checking and signings.
• Register and update payments and journals on register.
• Prepare payment cycle for cash flow presentation.
• Assist creditors with payment queries.
• Submit journals and payment vouchers to head office.
• Apply the necessary filling system to access archives more efficiently.

SUPPLY CHAIN MANAGEMENT:

• Compile and order bulk stock replenishments and upload tender quotation.
• Prepare quotations to be submitted to the tender approval committee.
• Award tender quotations to relevant suppliers.
• Conduct follow ups on outstanding creditor orders.
• Receive and issue stock in accordance to commitments and capture data of incoming and outgoing stock.

TRANSPORT DEPARTMENT:

• Provide day to day management of vehicles in terms of usage and maintenance
• Ensure that vehicles' logbooks are completed for all official trips and compile a monthly report on vehicle performance.
• Check vehicles before leaving for a trip for damages, spare wheels etc.
• Keep vehicles' records and maintenance records and answer all telephone calls.
• Plan daily and weekly use of vehicles in line with priorities and service delivery.

DEMAND MANAGEMENT:

• Maintain and manage incoming demand, deviation and distribution register
• Check if funds are available, and the item being requested is included on the Bas report of the relevent office before appointment.
• Provide Demand and Acquisition Management for 25 branches within the Department of Agriculture in Kwa-Zulu Natal.
• Assisting int he consolidation and capturing of the procurement plan and demand management plan.

ACQUISITION MANAGEMENT:

• Adminidter the procurement of good and services.
• Ensure compliance with all SCM legislation and prescript.
• Generate and nominate service providers from Central Supplier Database.
• Administer all Bids/Tender processes and contract management
• Ensure effective and efficient utilisation of resources.
• Attend site briefing meeting and site visit andexplain SCM mandatory requirements.