Keabetswe Mpufane
Andeon
Summary
A flexible, astute, and diligent woman with a hands-on, practical attitude who consistently strives for the greatest outcomes, able to swiftly understand complicated technological challenges, assimilate data or statistics, and gather and evaluate information. Strong problem-solving and negotiating abilities quickly pinpoint the source of any issue and create a workable solution. Demonstrated capacity to oversee and finish projects to the highest standards while paying close attention to detail and meeting deadlines
Seasoned professional with focus on administration and office management. Bring to table ability to streamline processes, enhance productivity and support business operations, utilising organisational skills and multitasking abilities. Committed to providing high-quality administrative support and maintaining smooth office operations.
Overview
13
13
years of professional experience
15
15
years of post-secondary education
Work History
Innovation Priorities & Instruments Senior Administration Assistant
Department of Science, Technology & Innovation
Pretoria, Gauteng
04.2024 - 02.2025
- Provide administrative support and secretarial support to the Chief Director to carry out management functions of the Science, Technology for Technology Innovation strategic targets
- Assess progress reports for deliverables and analysis of financial/budget expenditure of the Chief Directorate;
- Draft financial reports and coordinating projects multi-year budget plans
- Coordinating meetings and travelling arrangements
- Follow up on actions arising from the project meeting;
- Draft relevant minutes, agenda and other communication documents, Organizing and participating in policy brief consultation meetings and;
- Filing of Documents on Alfresco electronic filing system;
- Updating contract management schedule and provide administrative support on contract management
- Coordinate and facilitate scheduling of meetings, workshops, take minutes for project meetings with entities and stakeholders and track these on the programme issue log
- Ensuring there is a systematic way of filling information on the online filling system
- Developed databases to monitor and evaluate the information of the projects which are handled by the Chief Directorate
- Compile financial reporting and quarterly reporting of the finances and quarterly targets which are targets Annual Performance Plan of the Department
Internal Audit- Senior Administrator
Department of Science, Technology & Innovation
Pretoria, Gauteng
06.2022 - 04.2024
- To support the executive and political leadership in developing and maintaining processes, procedures and systems that will enhance good corporate governance
- Provide administrative support to the Internal Audit functions of the Science, Technology for Technology Innovation projects
- Administrate diaries in line with managers' personal preferences i.e
- When meetings and when desk time is preferred
- Reserve certain dates for managerial duties/review of reports exclusively
- Include an agenda and/or clear objective or purpose of the meeting in all meeting schedulers
- For meetings scheduled by others, confirm that the meeting is going ahead one day before the meeting
- Screen every meeting request to evaluate if the manager is the correct person to see and/or if required info could not be provided without the necessity of a meeting
- Coordinating travelling arrangements
- Optimise stationery orders - when ordering consumables (copying paper, files, tones) enquire from team members if there is anything they need before ordering
- Maintain safety stock for stationery and consumables (order in advance and not once finished)
- Buy essential stationary for office when required that is not available in the supply chain store
- Do regular follow-ups on progress of outstanding orders
- Follow up and monitor progress on repairs of faulty equipment
- Process invoices on the same day it was received
- Remind suppliers/AC members to submit their invoices after meetings/services
- Request bank verification in advance to ensure bank details was already verified by the time the invoice is received
- Verify correctness of invoices before submitting them to Finance (in terms of invoice numbers that must be present, banking details that should appear, etc.)
- Request invoices if not received e.g., Catering invoices
- Maintain a systematic filing system to ensure docs are always obtainable when required, regardless of if in electronic or hard copy format
- Ensure original audit reports are filed in both electronic and hard copy format
- Ensure the expenditure spreadsheet is updated monthly and enquire expenditure report when not provided by Finance
- Include the IAA expenditure in the IAA Activity report that is presented to the Audit Committee
- Draft IAA budget planning document prepared
- Inputs provided on regular cash flow projections & reasons for over-under spending
- Fill in training spreadsheet on behalf of auditors, in events where you were aware of training taken, but they omitted to update the spreadsheet
- Documents are submitted a day or more before the required deadline
- Assist in obtaining required info (e.g., follow-up on outstanding audit findings database) in the absence of the official who was responsible for providing the info
- Request an Exco slot when required by ASD or CAE
- Send confirmed Exco Agenda to CAE
- Request all the necessary Exco docs from the CAE for submission to DDG’s office for approval
- Timely submission of all the relevant Exco reports to DDG’s office
- Followed-up on outstanding Exco reports
- All exco reports submitted before the due date
- Follow-up on outstanding items that was not received by the deadline from stakeholders for AC packs
- Agenda approved by CAE without any additional input or corrections
- Assisted ASD with the processes around preparation and signing of MOAs of AC members
- AC members kept informed of when to expect outstanding AC pack documents
- Take initiative to do first draft of AC related submissions (appointment of new members, extension of terms, etc.)
- Ensure that an annual meeting around June/July between the Minister and the AC Chair is arranged annually
- Prepare a hard copy of the AC packs for members who prefer this over the soft copy e.g., to the DG and IAA Managers
- Write minutes after AC meetings
- Write Exco report after AC meetings
- Annual assessment process of IAA, AGSA and the AC facilitated
- Completed questionnaires stored on a database
- Annual assessments presented annually at AC meeting
- On request of Mangers, do 1st draft of memo’s and/or emails on their behalf for their review
- Write the first draft of submissions, letters, or other required docs
- On behalf of team members
- Write first draft of Internal Audit quarterly activity report
- Allocated internal audit tasks/documents for audits completed within the timeframe requested by deputy director or manager
Admin Officer/ Project Coordinator
Department of Science, Technology & Innovation
Pretoria,Gauteng
01.2020 - 06.2022
- Provide administrative support to the project management functions of the Science, Technology for Technology Innovation projects
- Develop and entrench a culture of innovation within the South African energy sector by developing and implementing instruments, platforms and programmes that inspire, foster interaction and innovation among all the stakeholders in the knowledge value chain within the hydrogen fuel cell sector including energy efficiency and demand side interventions as well as distributed generation technologies
- Assess progress reports for deliverables and analysis of financial/budget expenditure on projects;
- Monitor expenditure patterns for Transfers and Goods and Services spending
- Provide overview and comprehensive support on decision making on financial issues within the programme
- Interact with Finance on a regular basis to manage financial administration effectively
- Provide good coordination and budget consolidation
- Coordinate Strategic Planning Processes (MTEF, Business Plans, etc.) within the programme
- Coordinate and support strategic reports and inputs from the Sub-Programmes and Units within programme
- Coordinate financial planning process
- Draft financial reports and coordinating projects multi-year budget plans
- Quality assuring, assessing and summarizing content of incoming and outgoing submission and correspondences
- Coordinate Chief Directorate compliance matters
- Consolidate Chief Directorate contributions in preparation for quarterly review meeting, strategic plan, top management meeting and Ministerial executive committee
- Coordinate the cabinet and Parliamentary matters related to the Chief Directorate
- Coordinate budget and monitor expenditure of the Chief Directorate
- Provide secretariat services for the Chief Directorate meetings, forums and coordinate the implementation of decision taken
- Monitor project progress;
- Coordinating project meetings and travelling arrangements;
- Follow up on actions arising from the project meeting;
- Draft relevant minutes, agenda and other communication documents, Organizing and participating in policy brief consultation meetings and;
- Manage and facilitate Departmental performance monitoring and reporting
- Coordinate the development of the department’s quarterly reports
- Facilitate and coordinate the preparation of the departmental Annual Report, Mid-Term Report and End-Term Report
- Compile departmental quarterly and annual performance reports for submission to the EXCO, ARC, Executive Authority, National Treasury, DPME, Auditor General and Parliament
- Provide technical support to various Branches/Units on reporting
- Support the development and facilitation of departmental Monitoring & Evaluation systems and performance auditing
- Monitor the implementation of the departmental Annual Performance Plan and Operational Plans, as well as budgetary outputs and deliverables from a Chief Directorate level and Programmes level
- Report on policy, budget and strategy alignment
- Manage the component including subordinates
- Filing of Documents on Alfresco electronic filing system;
- Updating contract management schedule and provide administrative support on contract management;
- Coordinate and facilitate scheduling of meetings, workshops, take minutes for project meetings with entities and stakeholders and track these on the programme issue log
- Ensuring there is a systematic way of filling information on the online filling system
- Developed databases to monitor and evaluate the information of the projects which are handled by the Chief Directorate
- Compile financial reporting and quarterly reporting of the finances and quarterly targets which are targets Annual Performance Plan of the Department
Senior Administration Assistant
Department of Science, Technology & Innovation
Pretoria, Gauteng
08.2015 - 12.2019
- Provide administrative support and secretarial support to the Chief Director to carry out management functions of the Science, Technology for Technology Innovation strategic targets
- Assess progress reports for deliverables and analysis of financial/budget expenditure of the Chief Directorate;
- Draft financial reports and coordinating projects multi-year budget plans
- Coordinating meetings and travelling arrangements
- Follow up on actions arising from the project meeting;
- Draft relevant minutes, agenda and other communication documents, Organizing and participating in policy brief consultation meetings and;
- Filing of Documents on Alfresco electronic filing system;
- Updating contract management schedule and provide administrative support on contract management
- Coordinate and facilitate scheduling of meetings, workshops, take minutes for project meetings with entities and stakeholders and track these on the programme issue log
- Ensuring there is a systematic way of filling information on the online filling system
- Developed databases to monitor and evaluate the information of the projects which are handled by the Chief Directorate
- Compile financial reporting and quarterly reporting of the finances and quarterly targets which are targets Annual Performance Plan of the Department
Senior Secretary
Department of Science, Technology & Innovation
Pretoria, Gauteng
08.2013 - 07.2015
- To provide secretarial services to Directors and render effective and efficient administrative support
- Ensure the team perform at optimal and relevant procedures and standard are followed;
- Ensure that office equipment is operational and notify the appropriate person timeously when something is not working
- Ensure that finished packages are weighed and recorded correctly
- Coordinating meetings with internal and external stakeholders;
- Assist in good budgetary functions ensuring proper administration and costs control;
- Directors kept informed of all engagements in their diaries
- All incoming calls screened and managed according to the Directors requirements
- Stakeholders satisfied with the level of service and support received
- Edit and format submissions, memos and other documents on behalf of the Directors
- Draft standard response on behalf of the Director
- Easily accessible filling system maintained (electronic and manual files)
- All queries answered within 48hrs and the follow-ups to queries that have been referred done promptly
- Venues, catering, number of delegates, date confirmed correctly
- Documents for the meetings forwarded to the officials or concerned or Directors before the meeting or as required
- Invitations sent out in time and confirmed
- Minutes of the meeting, events, etc
- Captured properly
- Travel booking finalized two days before traveling
- Arrange traveling and accommodation
- Process traveling and subsistence claims
- Arrange petty cash
- Process office supplies for the units
Senior Secretary
Department of Justice and Constitutional Development
Pretoria, Gauteng
07.2012 - 07.2013
- To provide secretarial services to Directors and render effective and efficient administrative support
- Preparation of memorandums and drafting of programmes;
- Attending to internal and external queries and complaints;
- Procuring of goods and services, capturing of the requisition on JYP System;
- Capturing of payment/credit payment;
- Attach all supporting documents for payment and submit to finance;
- Ordering of payments;
- Taking of minutes in the meetings;
- Travel arrangements e.g visas, passport, accommodation, flight tickets, subsistence and travel claims; advance claims (S & T) Ensure the Director returns claims in time
- Prepare agendas and supporting documents for workshops and meetings
- Incorporate input from different directorates into one report
- Providing support and liaising with high level management offices, NGO’s and other stakeholders
- Support the Director with her obligations
- Operating standard office equipment (fax, photocopying); type and edit correspondence for the directorate
- Dispatch documents and information to different directorates
- Managed high-level correspondence, ensuring timely responses and accurate information dissemination.
Education
Advance Diploma in Accounting Science - General Financial Reporting, Distinctive Financial Reporting, Specific Financial Reporting, Application of Management Accounting 1, Taxation of Business Activities, Taxation of Individuals, Internal Auditing, Management Accounting, Financial Accounting, Strategic Management, Strategic Planning
Universtiy of South Africa
Pretoria, Gauteng 02.2016 - 06.2022
National Diploma Internal Auditing - Management Accounting, Taxation, Internal Auditing, Financial Accounting, Corporate Procedures, Corporate Governance, Commercial Law, Business Law
Tshwane University of Technology
Pretoria, Gauteng 01.2009 - 11.2011
Some College (No Degree) -
Tshwane University of Technology
Pretoria, Gaueng 01.2008 - 11.2008
Matric - Afrikaans (HG), English (HG), Biology (HG), Physical Science (SG), Mathematics (SG), Geography (HG)
Blue Hills College
01.2002 - 12.2006
Skills
Project tracking capability
Short Courses/Training
- Advanced Management Development Programme, 2019
- Financial Management for Non-Financial Managers, 2018
- Emerging Management Development Programme, 2018
- Graphs, Statistics & Numerical Reporting for PA'S & Administrators, 2015
- Meetings, Minutes Taking, Report Writing, Speed Writing, 2014
- Project Management Principles & Practices with MS Projects, 2014
- Supply Chain Management, 2013
Refrences
1. Dr Konanani Rashamuse
Department of Science, Technology & Innovation
Chief Director: Innovation Priorities
Phone: (012) 843 6812
Cell: (+27) 072 274 4703
E-mail address: Konanani.Rashamuse@dsti.gov.za
2. Dr Nangula Mavhungu
Department of Science, Technology & Innovation
Deputy Director: R&D Tax Incentive
Phone: (012) 843 6521
Cell: (+27) 076 510 0971/ (+27) 072 284 7969
E-mail address: Nangula.Mavhungu@dsti.gov.za
3. Mrs. Pulane Selom
Department of Science, Technology & Innovation
Human Resource
Phone: (012) 843 6645
Cell: (+27) 081 440 9177
E-mail address: Pulane. Selomo@dsti.gov.za
Computer Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft Access
- Microsoft Project
- Microsoft PowerPoint
Knowledge
- Public Service Legislation
- Public Finance Management Act (PFMA)
- Treasury Regulations and guidelines
- Executive Office Management. Advanced computer
- Cabinet/ Parliamentary functions.
- Public Sector Risk Management Framework
- National Treasury Internal Audit Framework
- Corporate Governance Practices Government Accounting Standards
- Promotion of Administration of Justice Act (No3 of 2000)
- Prevention and combating corrupt Activities Act (No12 of 2004)
- Public Service Regulatory Framework
- Preferential Procurement Policy Framework Act (PPPFA)
- Supply Chain Management Regulations
Timeline
Innovation Priorities & Instruments Senior Administration Assistant
Department of Science, Technology & Innovation
04.2024 - 02.2025
Internal Audit- Senior Administrator
Department of Science, Technology & Innovation
06.2022 - 04.2024
Admin Officer/ Project Coordinator
Department of Science, Technology & Innovation
01.2020 - 06.2022
Advance Diploma in Accounting Science - General Financial Reporting, Distinctive Financial Reporting, Specific Financial Reporting, Application of Management Accounting 1, Taxation of Business Activities, Taxation of Individuals, Internal Auditing, Management Accounting, Financial Accounting, Strategic Management, Strategic Planning
Universtiy of South Africa
02.2016 - 06.2022
Senior Administration Assistant
Department of Science, Technology & Innovation
08.2015 - 12.2019
Senior Secretary
Department of Science, Technology & Innovation
08.2013 - 07.2015
Senior Secretary
Department of Justice and Constitutional Development
07.2012 - 07.2013
National Diploma Internal Auditing - Management Accounting, Taxation, Internal Auditing, Financial Accounting, Corporate Procedures, Corporate Governance, Commercial Law, Business Law
Tshwane University of Technology
01.2009 - 11.2011
Some College (No Degree) -
Tshwane University of Technology
01.2008 - 11.2008
Matric - Afrikaans (HG), English (HG), Biology (HG), Physical Science (SG), Mathematics (SG), Geography (HG)
Blue Hills College
01.2002 - 12.2006
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