Ellen Sibongile Maduna
Summary
Admin Controller with 10 years of experience in transport and logistics operations. Proven track record of managing complex tasks and optimizing operational efficiency. Strong analytical skills and a results-driven approach to problem-solving. Committed to delivering high-quality outcomes in fast-paced environments.
Overview
15
15
years of professional experience
Work History
Admin controller
Imperial DP World/ Consol
09.2024 - 08.2025
- Capture time and attendants
- Capture wages and salaries information accurately to ensure submission deadlines are met
- Capture trip sheets and scanning documents to docuware
- Attend to staff pay related pay queries
- Manage leave submissions and convey leave related queries.
- Manage schedule and deadlines of all administrative functions.
- Capture and update driver’s medical files.
- Manage PPE and stationery requirements effectively.
Admin controller
Imperial DP World/ ABInBev Inland
07.2021 - 08.2024
- Capturing time and attendance
- Capturing trip sheets and scanning documents to docuware
- Ordering stationery and drivers log books
- Generate PO’s and requesting invoices
Admin controller /Toyota Contract
Imperial Dedicated Contracts
07.2017 - 06.2021
- Capturing staff time & attendance
- Generating all reports of fuel consumption
- Capturing of trip sheets and fuel slips.
- Adding of vehicles/ Trailers on Disware
- Creating of Co2 reports for the GM’s
- Perform Administrative duties, filing, Ordering Stationery, Drivers log books Uniform etc.
- Arrange for trucks to renew licence disc
- Book for servicing of trucks and trailers
- Standby for fleet Supervisors/ Loaded trucks
- Brief and Debrief drivers
- Worked day & Night shift as a standby controller
Receptionist
Imperial Cargo solutions
06.2016 - 07.2017
- Switchboard operator
- Typing Sorting and distributing mails
- Buying stationery and other office suppliers
- Prepare, Process and maintain documents
Receptionist
West Rand panel beaters
03.2013 - 05.2016
- Switchboard operator
- Stock Taking
- Supplier Liaison
- Typing
- Filing
- Data Capturing
Receptionist
Guma smart card Technologies
04.2010 - 10.2012
- Switchboard operator
- Welcoming visitors and offering refreshments
- Opening of job cards
- Capturing of hours for the drivers
Education
Supply Chain Management -
Imperial Academy
02.2026
Grade 12 - English, Biology, History, Geography, Afrikaans, Biblical Studies
Providence Academy High School
01.2004
Professional PA and Secretary -
Strawberry training centre
Professional PA & Secretary -
Imperial Academy
Skills
- Customer service and support
- Communication skills
- Data entry and documentation
- Order processing
- Time management
- Payment scheduling
- Administrative assistance
- Transport compliance
- Logistics coordination
- Microsoft Office proficiency
- Data entry
- Payroll administration
- Document management
- Customer service
References
- DP World/ ABiv & Consol, Lizell Fourie, Ops Manager, 0714857578
- Imperial/ Toyota, Nevash, Manager, 0118641888
- Imperial Cargo, Emsie, HR Manager, 0118641888
- West Rand Panel Beaters, Clinton Barnabas, Manager, 0117601705
- Guma Smart Card Technologies, Elton Smith, Manager, 0835775555
Custom Section
0627351212, ellenmaduna8@gmail.com
Timeline
Admin controller
Imperial DP World/ Consol
09.2024 - 08.2025
Admin controller
Imperial DP World/ ABInBev Inland
07.2021 - 08.2024
Admin controller /Toyota Contract
Imperial Dedicated Contracts
07.2017 - 06.2021
Receptionist
Imperial Cargo solutions
06.2016 - 07.2017
Receptionist
West Rand panel beaters
03.2013 - 05.2016
Receptionist
Guma smart card Technologies
04.2010 - 10.2012
Supply Chain Management -
Imperial Academy
Grade 12 - English, Biology, History, Geography, Afrikaans, Biblical Studies
Providence Academy High School
Professional PA and Secretary -
Strawberry training centre
Professional PA & Secretary -
Imperial Academy