Zimkita Kamana

· Board and Committee Administration

· Providing end-to-end administrative and governance support to the Main Board and multiple Board Committees, including STIRCO, GNSEC, FINCO, REMCO, ARCC, and MRLAB, ensuring full compliance with organisational governance requirements.

· Preparing first draft of Corporate Calander and workflows for the Board, ensuring meetings are properly constituted and quorums are achieved.

· Preparing, compiling, quality-checking, and distributing Board and Committee meeting packs, including agendas, reports, and supporting documentation within prescribed timelines.

· Drafting and managing the Corporate Calendar, aligning Board activities with statutory deadlines, strategic planning cycles, and reporting requirements.

· Governance, Compliance and Record Management

· Drafting, typing, and managing Board and Committee resolutions, ensuring accuracy, clarity, and legal validity.

· Ensuring policies, resolutions, decisions, and governance documentation are duly signed, approved, recorded, and securely filed in accordance with governance and audit requirements.

· Maintaining a central governance repository for Board and Committee records to support audit readiness and institutional memory.

· Supporting the organisation’s good governance practices, ensuring adherence to internal governance frameworks and best practice principles.

· Meetings and Minute Taking

· Attending Board, Committee, and senior management meetings to provide secretariat support.

· Capturing and preparing clear, accurate, and actionable minutes, tracking decisions, resolutions, and action items.

· Monitoring and follow up on Board action items, supporting management in closing governance matters timeously.

· Stakeholder and Board Relations

· Maintaining regular, professional communication with Board members, ensuring directors are kept informed of key organisational developments and governance matters.

· Supporting the onboarding of new Board and Committee members, including documentation and orientation materials.

· Financial and Administrative Support

· Preparing and processing requisitions for payment of Board and Committee members, ensuring accuracy and adherence to financial controls.

· Coordinating logistics related to Board activities, including travel, venues, and catering, ensuring cost-effective and well-organised meetings and events.

· Reporting and Strategic Support

· Assisting with the preparation of Board-related inputs for organisational reports, including annual reports and governance disclosures where required.

· Event and Programme Coordination

· Planning and coordinating Board-related events and engagements, ensuring professional execution and adherence to protocol.

· Preparing draft programmes and schedules for Board events, workshops, and strategic sessions.

Managing service providers for Board events, including catering and logistical support

• Drafting letters and other correspondence
• Updating clients on the status of their cases
• Scheduling appointments and consultations
• Drafting Notices
• Drafting Summons and Particulars of Claim
• Transcribing of Court Proceedings
• Indexing and Paginate Court Documents
• Preparing briefs to counsels
• Requesting for Conciliation at the CCMA
• Requesting for Arbitration at the CCMA
• Taking notes in consultation and attending to opening of files
• Uploading matter on the system
• Preparing bundle of documents for Court Proceedings
• Managing diary for matters and appointments
• Generating invoices and statements
• Arranging for service by Sheriff
• Attending to service and filing of Court documents
• Arranging correspondent attorneys for matters that are not within our jurisdiction
• Attending to queries
• Ordering law books for attorneys
• Keeping record of law books
• Instructing external service providers
• Managing petty cash
• Responsible for ordering stationery and office equipment
• Formatting contracts, letters and other legal documents
• Investigating facts of law, calling upon witnesses to testify at hearings;
• Submitting RAF Claims;
• Arranging for RAF client's to visit doctors/specialists; etc

• Answering all incoming calls/emails and re-routing them to relevant parties
• Receiving documents served on our firm, putting stamp on same and ensuring that same is provided to the relevant attorney
• Scanning documents received on the relevant folder
• Meeting and greeting visitors and ensuring that they are signed in and inducted
• Providing general secretarial and administration support to Senior Managers, Directors and Associates
• Organizing external and internal Meetings
• Taking minutes
• Arranging travel arrangements and accommodation

• Conducting surveys;
• Presentation to community;
• Conduct community meetings to update residents about the survey
• Distribute information and materials concerning self-government and self-government process;
• Check accuracy when collecting data from sampled dwellings
• Monitor team performance;
• Prepare reports concerning research findings to Senior Administrator.

• Suggesting services and products to customers;
• Explain and demonstrate methods and services to encourage customers to buy products;
• Provide all the needed Information on promoted products and services;
• Assist customers in finding the suitable product they are looking for
• Building lasting relationships with customers by contacting them to follow up on purchases.;
• Suggest purchases options and invite them to upcoming events;
• Submit daily sales report; etc.