Gingirikani Tosca Mthombheni
Acting Senior Administration Officer
La Montagne
Summary
Organized and dependable Administrative Officer with extensive experience in Administration, Strategic Planning and Human Resources; providing efficient and comprehensive administrative support. Experienced in leadership skills through secondment as a Strategy and Planning Practitioner performing Deputy-Director duties for the period of 3 years. Proven track record in problem-solving, report-writing and customer services and thrive in any environment.
Overview
13
13
years of professional experience
Work History
Acting Senior Administration Officer
Department of Science and Innovation (DSI)
7 2023 - Current
- Diary management, meetings, events, and correspondences_ Improved communication between different Programmes through the establishment of cross-functional teams and regular meetings.
- Administration Support_Liaised with staff to manage information, process Memos, Submissions, coordinate Cabinet memos and develop templates and compile reports to identify trends and take action to enhance performance.
- Budget administration support_Reduced operational costs with thorough budget analysis and strategic resource allocation.
- Project Coordination_ Coordinate all the events at HR, aligned with the National Calendar of events such as women's month celebration, World AIDS Day, 16 days of Activism against women and children.
Special Programmes Practitioner (Secondment)
Department of Science and Innovation (DSI)
08.2022 - 06.2023
- Draft the concept document for key calendar events as assigned and provide relevant support during the implementation of the events_drafted approximately five concept documents and 20 Terms of reference during my secondment.
- Assist with the arrangements of health and wellness events_coordinated 4 health and wellness screenings.
- Provide support in compiling of administrative reports, responses, submissions, memos, letters, meetings packs, taking minutes, and dissemination of information
- Education and awareness on sexual harassment in the Department
- Identify possible interventions in managing lifestyle diseases and health risks based on service provider reports
- Arrange sessions for the pre-retirement planning programme
- Arrange Disability Rights Awareness and the National Day for Persons with Disabilities programmes
- Arrange health assessments of employees and facilitate implementation of recommendations_ coordinated approximately 10 awareness sessions.
- Serve as secretariat to the transformation Committee_ scheduled the meeting (physical and virtual) and distribution of the supporting documents.
- Compile required statistics, update registers, database and recordkeeping.
Strategy and Planning Practitioner (Secondment)
Department of Science and Innovation (DSI)
01.2019 - 07.2022
- Provide support of the DSI planning instruments (2020-2025 Strat Plan, Annual Performance Plan, Annual Operational Plan, Service Delivery Improvement Plan, and Performance Information Policy Procedure Manual), in line with the DPME 2019 Revised Framework and Guideline on Strategic Plans and Annual Performance Plan
- The National Development Plan
- Analysis of policy documents (DSI 2019 White Paper on Science, Technology and Innovation) and the draft DSI Decadal Plan
- Analysis of the National Research and Development Strategy; Ten-Year Innovation Plan (TYIP) and the Higher Education, Science, Technology and Innovation Institutional Landscape (HESTIIL)
- Planning alignment between the Department of Science and Innovation and its public entities
- Technical Indicator Descriptors (TIDs) review
- The Minister and Director-General Submissions
- Research Support
- Quality assurance on Performance Information.
Receptionist: Auxiliary Services
Department of Science and Innovation
05.2016 - 07.2019
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
- Responded to inquiries from callers seeking information_managed approximately 30 incoming calls, 15 emails per day from customers.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
Intern: Human Capital and Science Promotion
Department of Science and Innovation
04.2015 - 03.2016
- Manage the coordination of Stakeholders and inter-governmental relations in support of the Department of Science and Technology mandate on the National Systems of Innovation (NSI) on research and development
- Draft Cabinet memorandum, Policy briefs, Ministerial briefing notes, DG and DDG submissions on innovation policies, research and development, and government expenditure on science and technology activities
- Diary management to the Sub programme (Human Capital and Science Promotion), to both the Chief Director, two Directors for High-End sills and Science Promotion, and the Deputy Directors
- Arranging travelling and accommodation logistics to the Unit and both adjudicators and finalists for Women in Science Awards (WISA)
- Coordinate the WISA gala dinner
- Minutes Taking
- Compiling BAS Payment Advice.
Junior Tutor: Sociology Undergraduates
University of Limpopo (Turfloop Campus)
03.2012 - 12.2012
- Lesson preparation
- Coordinating tests and assignments
- Document management
- Tutorials task marking
- Assessment invigilation.
Education
Bachelor of Arts - Counselling Psychology (Honours Degree)_Cum Laude
University of South Africa (UNISA)
Pretoria, South AfricaUniversity of Limpopo (Turfloop Campus)
Skills
File Management
Office Management
Administrative Support
Organization skills
Project Coordination
Documentation And Reporting
Database Administration
Travel Arrangements
Spreadsheet tracking
Strategic Planning
Project Management
Microsoft Office
Effective Communication
Attention to Detail
Task Prioritization
Educational Background
BA honours (in Counselling Psychology) Cum Laude, University of South Africa (UNISA), 2017-2018, BA Honours in Sociology, University of Limpopo (Turfloop Campus), 2012, BA, University of Limpopo (Turfloop Campus), 2009-2011, National Senior Certificate, Giyani High School, 2008
Identity Number
920706 1054 088
Personal Information
- Ethnicity: Black
- Gender: Female
- Driving License: Code C1
References
- Ms Ngwenya ZV, Department of Science and Innovation, Chief Director: Human Resources, Supervisor, 082 808 0490, Zanele.Ngwenya@dst.gov.za
- Mr Mathebula MC, Department of Science and Innovation, Deputy Director: Special Programmes, Former Supervisor, 066 240 7301, Mkateko.Mathebula@dst.gov.za
- Ms Peter N, Media Development and Diversity Agency, Acting Chief Executive Officer, Mentor, 076 656 2266, Nomkhosi@mdda.org.za
- Ms Selomo P, Department of Science and Innovation, Practitioner: HR, Colleague, 079 506 9664, Pulane.Selomo@dst.gov.za
Timeline
Special Programmes Practitioner (Secondment)
Department of Science and Innovation (DSI)
08.2022 - 06.2023
Strategy and Planning Practitioner (Secondment)
Department of Science and Innovation (DSI)
01.2019 - 07.2022
Receptionist: Auxiliary Services
Department of Science and Innovation
05.2016 - 07.2019
Intern: Human Capital and Science Promotion
Department of Science and Innovation
04.2015 - 03.2016
Junior Tutor: Sociology Undergraduates
University of Limpopo (Turfloop Campus)
03.2012 - 12.2012
Acting Senior Administration Officer
Department of Science and Innovation (DSI)
7 2023 - Current
Bachelor of Arts - Counselling Psychology (Honours Degree)_Cum Laude
University of South Africa (UNISA)
University of Limpopo (Turfloop Campus)
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