Vuyani Mantshiyane
Administrative Officer
Bloemfontein
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 4 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
10
10
years of professional experience
Work History
Administrative Officer
Central University Of Technology
01.2024 - Current
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Consulted with company management to assess requirements and develop operational enhancements to streamline processes and increase team performance.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
- Prepared agendas and took notes at meetings to archive proceedings.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Updated reports, managed accounts, and generated reports for company database.
- Delivered performance reviews, recommending additional training or advancements.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Assistant Officer
University Of The Free State
07.2023 - 12.2023
- To provide quality support to the Social Support Office on the
Qwaqwa campus. - Attend to all social support-related queries from staff and
students. - Attend to all telephonic calls.
- Greet & receive clients and visitors.
- Manage all email inquiries, respond and be responsible for
follow-ups. - Manage social support information, keeping records of all
student cases and updates. - Book appointments for students with the Social Worker.
- First point of contact for student requests and refers
accordingly. - Administrates all social support committees, task teams, and
meetings. - Controls the stock register of social support supplies.
- Draft reports and creates spreadsheets and updating reports.
- Arrange travel and accommodation for social support staff.
Student Assistant/ Lab Assistant/Academic Advisor
Central University Of Technology
01.2023 - 06.2023
- Completed clerical tasks such as filing, copying, and distributing mail.
- Communicated effectively with faculty and staff and accepted critiques and suggestions for areas of improvement.
- Helped with administrative support by managing incoming calls, coordinating files, and sorting mail.
- Greeted incoming office visitors, answered questions, and directed individuals to office locations.
- Assist student and lectures with any inquires needed
- Supported classroom maintenance and upkeep, organizing books and materials.
- Taught courses under guidance of senior instructors.
- Mentored and tutored individual students needing additional help.
- Prepared specimens for testing and analysis.
Unit Administrator (Governance and Student Life)
Central University Of Technology
09.2020 - 12.2022
- Preparing and editing letters, reports, memos, minutes, and
emails - Running errands to the post office or supply store
- Arranging meetings, appointments, and executive travel
- Answering phone calls and taking messages
- Maintaining folders on servers
- Recording meeting minutes
- Liaising with teams and units
- Tracking petty cash
- Handled complaints from patients and families and immediately took steps for quick resolution and to prevent reoccurrence.
- Assisted in development and implementation of policies, procedures, and regulations for unit operations.
Administrator/Project Manager
Monyetsane Trading
01.2014 - 12.2015
- Delivered presentations and briefings to senior teams and
incorporated changes into project workflows. - Identified future capacity and capability needs for successful
project planning. - Managed client expectations with professional, considered
approach to projects. - Led and motivated project team to meet and exceed project
Key Performance Instrument (KPI). - Reported project status, reports of meeting minutes and
financial updates to stakeholders and collected feedback. - Built collaborative working relationships with project teams.
- Contacted clients and scheduled handover sessions before
coordinating project handovers to guarantee snag-free
completion. - Applied successful project management techniques to enable
project delivery within budgetary and time constraints.
Education
POSTGRADUATE DIPLOMA IN MONITORING AND EVALUATION - Social Sciences
Stellenbosch University
Cape Town, South Africa 04.2001 -
Advanced Dimploma in Monitoring And Evaluation - Management Science
Central University of Technology
Bloemfontein, South Africa 04.2001 -
Applied Diploma in Applied Management - Management Science
Central University of Technology
Bloemfontein, South Africa 04.2001 -
N.Dip in Office Mnagement And Technology - Management Science
Central University of Technology
Bloemfontein, South Africa 04.2001 -
EDUCARE N4 And N5 -
Motheo TVET College
Bloemfontein, South Africa 04.2001 -
Matric - Commercial Studies
ST Bernards High School
Bloemfontein, South Africa 04.2001 -
Skills
Data Acquisition
undefinedTimeline
Administrative Officer
Central University Of Technology
01.2024 - Current
Assistant Officer
University Of The Free State
07.2023 - 12.2023
Student Assistant/ Lab Assistant/Academic Advisor
Central University Of Technology
01.2023 - 06.2023
Unit Administrator (Governance and Student Life)
Central University Of Technology
09.2020 - 12.2022
Administrator/Project Manager
Monyetsane Trading
01.2014 - 12.2015
POSTGRADUATE DIPLOMA IN MONITORING AND EVALUATION - Social Sciences
Stellenbosch University
04.2001 -
Advanced Dimploma in Monitoring And Evaluation - Management Science
Central University of Technology
04.2001 -
Applied Diploma in Applied Management - Management Science
Central University of Technology
04.2001 -
N.Dip in Office Mnagement And Technology - Management Science
Central University of Technology
04.2001 -
EDUCARE N4 And N5 -
Motheo TVET College
04.2001 -
Matric - Commercial Studies
ST Bernards High School
04.2001 -
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