Thokozile Ganituli
Alberton
Summary
Detail-oriented administrative professional with 15 years of experience in executive assistance and project coordination. Proven track record in providing exceptional administrative support, including advanced calendar management and document control, for clients like the University of KwaZulu-Natal and S. Nginda Attorneys. Strong skills in financial administration and regulatory compliance, consistently enhancing workflow efficiency in dynamic environments. Committed to delivering immediate value as a remote operations and administrative assistant, with a solutions-driven approach to managing multiple priorities.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Hospital Teaching Coordinator
University of KwaZulu-Natal
Durban
04.2017 - 09.2025
- Coordinated examinations, schedules, student placements, transport logistics, graduation-related activities, and faculty events.
- Managed applications, admissions, orientations, student records, data capturing, marks administration, and curriculum-related processes.
- Liaised effectively with hospital staff, external examiners, academic departments, students, and stakeholders to ensure smooth operations.
- Provided administrative support for undergraduate and postgraduate programmes, including assessments, registrations, correspondence, and general office administration.
- Assisted with faculty marketing initiatives, faculty brochures, yearbook updates, and student support activities.
- Performed finance and HR administrative duties, including requisitions, procurement, claims processing, contract appointments, and sessional administration.
- Supported online teaching coordination and ensured efficient academic and operational support within the faculty environment.
- Nelson R Mandela School of Medicine
Legal Secretary
S. Nginda Attorneys
East London
11.2016 - 03.2017
- Drafted, typed, and formatted legal documents, including contracts, affidavits, and court forms.
- Managed attorneys' calendars, scheduled court dates, and arranged meetings efficiently.
- Maintained and organised legal files, both electronically and in hard copy.
- Handled confidential correspondence and communications with clients, courts, and legal entities.
- Filed legal documents with courts and government departments as required, ensuring adherence to deadlines.
- Conducted basic legal research and gathered supporting case documents.
- Prepared invoices, tracked billing, and managed client files diligently.
- Ensured compliance with legal procedures and institutional deadlines.
Project Administrator
Lezmin1204 Construction
East London
10.2015 - 10.2016
- Coordinated project schedules and documentation efficiently.
- Supported procurement and material tracking in collaboration with contractors and site teams.
- Maintained essential records, reports, and compliance documents.
- Assisted project managers with administrative tasks and site logistics.
Site Supervisor
Capital Outsourcing Group
Butterworth
02.2013 - 09.2015
- Oversaw daily site operations, ensuring work was completed safely and on schedule.
- Supervised and coordinated the activities of on-site workers and subcontractors effectively.
- Monitored quality control measures and compliance with safety regulations thoroughly.
- Reported progress and issues to the recruitment agency and project manager consistently.
- Ensured proper utilisation of tools, materials, and equipment on-site.
- Maintained comprehensive site records, attendance, and incident reports.
Student Counselling Administrator
University of Fort Hare
Alice
02.2011 - 08.2012
- Managed student appointments and maintained confidential records for privacy.
- Provided administrative support to counsellors and psychologists.
- Coordinated wellness events and mental health campaigns effectively.
- Handled student enquiries and referrals to support services efficiently.
- Oversaw the operational and resource needs of the department, ensuring readiness.
- Prepared reports, correspondence, and meeting minutes promptly.
- Ensured smooth day-to-day functioning of the counselling unit.
ETQA Administrator
Construction Education & Training Authority (CETA)
Midrand
05.2010 - 12.2010
- Processed accreditation and registration applications for training providers meticulously.
- Maintained learner records and updated the management information system effectively.
- Coordinated assessor and moderator registrations to ensure compliance.
- Ensured adherence to SETA and quality assurance requirements rigorously.
- Scheduled quality assurance site visits and verification activities to uphold standards.
- Prepared reports, correspondence, and compliance documentation accurately.
- Liaised with training providers, assessors, and relevant stakeholders continuously.
Committee Secretary
Sedibeng Water
Bothaville
06.2007 - 10.2009
- Scheduled and coordinated board and committee meetings efficiently.
- Prepared agendas and distributed meeting packs in a timely manner.
- Recorded and maintained accurate minutes and resolutions for transparency.
- Ensured compliance with governance frameworks (King IV, PFMA).
- Liaised with stakeholders and ensured timely follow-up on action items to maintain momentum.
- Maintained confidential records and supported audit readiness meticulously.
- Assisted with the onboarding of committee members and governance reporting effectively.
Education
B-Tech - Management
DUT
Durban, South Africa12-2019
National Senior Certificate -
Msobomvu Senior Secondary
Butterworth, South Africa11-2001
Postgraduate Diploma - Management
UKZN
Durban, South Africa07-2023
National Diploma - Office Management & Technology
WSU
Butterworth, South Africa06-2006
Skills
- MS Word and Office Suite
- Editing and report writing
- Minute taking and record keeping
- Filing and organization
- Verbal and written communication
- Planning and organizational skills
- Confidentiality maintenance
- Independent and team collaboration
- Professional email and phone etiquette
- Stakeholder engagement
- Task management efficiency
Certification
- Effective Business Writing, Professional Development
- Effective Meetings, Professional Development
- Records & Archives Management, Professional Development
- Emotional Intelligence, Professional Development
- Health & Safety Rep Functions, Professional Development
- Certificate of Excellence: Professional Services, Always at 110%
Personal Information
ID Number: 8207070730083
Awards
- Certificate of Excellence: Obtaining PG Diploma in Management, 2024
- Certificate of appreciation: Recognizing dedication and support, 2023
- Certificate of Excellence: Professional Services, 2022
- Award: For 2019 Ultimate team player in professional services, 2019
References
- Mrs Antoinette Botha, School Manager, University of KwaZulu-Natal (UKZN), bothaa2@ukzn.ac.za, 031 260 4939, 083 777 1462
- Mr LM Sekhukhune, Sedibeng Water, lmsekhukhune@telkom.net, 012 993 4776, 083 440 7697
- Mrs Khuzekazi Ntakana, Psychologist, Student Counselling Unit, University of Fort Hare, 082 528 7415
- Mr Siseko Nginda, Director, S Nginda Attorneys, snginda@icloud.com, 083 516 0479, 076 189 2214
- Mr David Gulston, Supervisor, Construction Education and Training Authority (CETA), 079 053 0109
- Mr Mzukisi Siyephu, Project Manager, Lezmin1204 Construction, 073 293 3922
- Annelene Wilkinson, Regional Recruitment Manager, Capital Outsourcing Group, 041 398 7823, 072 969 4805
Languages
English
Proficient
C2
Xhosa
Proficient
C2
Interests
- cooking
- reading
- hiking
Timeline
Hospital Teaching Coordinator
University of KwaZulu-Natal
04.2017 - 09.2025
Legal Secretary
S. Nginda Attorneys
11.2016 - 03.2017
Project Administrator
Lezmin1204 Construction
10.2015 - 10.2016
Site Supervisor
Capital Outsourcing Group
02.2013 - 09.2015
Student Counselling Administrator
University of Fort Hare
02.2011 - 08.2012
ETQA Administrator
Construction Education & Training Authority (CETA)
05.2010 - 12.2010
Committee Secretary
Sedibeng Water
06.2007 - 10.2009
B-Tech - Management
DUT
National Senior Certificate -
Msobomvu Senior Secondary
Postgraduate Diploma - Management
UKZN
National Diploma - Office Management & Technology
WSU