Tebogo Nonkululeko Pride Siwela

Administration Clerk in Skills Development Facilitation, Visible Policing, and Operations.

Duties rendered :

• Provide administrative support functions in the office (typing of letters, reports, minutes, and memoranda).
• Request and consolidate training needs from the division, and submit to the Human Resource Development office in request for training courses.
• Compile and coordinate a Training Provisioning Plan for the Division, in terms of the Skills Development Act, 78 of 1998.
• Administer and coordinate National, Internal, and External courses for the Division by facilitating the administration of requesting nominations, ensuring financial approval, and distributing approved call-up instructions.
• Administer an electronic database for capturing courses, internships, and bursaries.
• Compile and consolidate the Skills Audit report that identifies the needs of personnel within the Division.
• Capture and process information on the PERSAL/PERSAP system.
• Administer and coordinate the implementation of bursary and internship programmes within the Division.

Secretary Assistant for the office of the Section Head: Support Services, Visible Policing, and Operations.

Duties rendered :

• Perform secretarial and administrative duties for the Section Head, Support Services.
• Coordinating meetings with internal and external role-players.
• Monitoring the flow of correspondence within the office, managing and maintaining the Section Heads' diary, scheduling meetings, and taking minutes.
• Consolidating the Section Support (Annual Operational Plans) AOPs.
• Arrange travel logistics, including flights, and accommodation.
• Maintaining the confidentiality of all classified documents as per the MISS.

Internship programme under Supply Chain Management: Presidential Protection Service, SAPS (three months working under Moveable Government Property, six months under Procurement Management, and three months as Secretary in the office of the Component Head, Presidential Protection Service).

Duties rendered:

• Perform requisition and acquisition of goods (MGP).
• Management of the storeroom and conducting annual stocktaking.
• Inspections of members' SAP 108.
• Monitoring official orders, identifying and classifying stock items.
• Ensure efficient and effective procurement processes for bids and quotations.
• Receiving applications from demand management (end users), inviting suppliers from CSD, and requesting quotations.
• Compiling contracts for relevant signatures.
• Ensure that relevant end users receive their demand.
• Perform secretarial and administrative duties for the Component Head, PPS.
• Monitoring the flow of correspondence within the office, managing and maintaining the Section Heads' diary, scheduling meetings, and taking minutes.
• Arrange travel logistics, including flights, and accommodation.
• Maintaining the confidentiality of all classified documents as per the MISS.
• Assisting in taking minutes for the Officers' Meeting on a daily basis.