Sesethu Sambane
Cape Town
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Detail-oriented and proactive Assistant Event Coordinator with 4 years of experience in the event industry. Proven expertise in event planning, vendor management, and logistics coordination, with a strong track record of executing successful events from concept to completion. Demonstrated ability to manage multiple events simultaneously, collaborate with diverse teams, and solve problems efficiently.
In addition, I hold a Foundations of Digital Marketing & E-commerce certification, equipping me with essential digital marketing skills including social media management, content creation, and online advertising. I am seeking employment where I can leverage my organizational skills, attention to detail, and experience in coordinating complex tasks to contribute to the success of dynamic events or to support office operations.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Assistant Event Coordinator
Energy Capital & Power
03.2023 - 11.2023
- Maintained status reports for client projects.
- Managed event logistics and operations.
- Accurately calculated and processed expenses during and after events.
- Coordinated schedules and timelines for events.
- Led vendor negotiations to obtain cost-effective services and products.
- Attended conferences and events to stay up-to-date with industry trends and planning standards.
- Consulted with customers to determine objectives and requirements for events.
- Brainstormed and implemented creative event concepts and themes.
- Arranged availability of audio-visual equipment, transportation and displays for various types of events.
- Coordinated travel and accommodations for event attendees.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, and proposal development for various events.
- Coordinated transportation and parking arrangements for guests and vendors.
- Created detailed timelines and budgets for events to meet all deadlines.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services, supported by senior leadership.
Service Report Clerk
MeyCom
04.2022 - 02.2023
- Captured hours of technicians on Job-SYS, optimizing workflow efficiency
- Assisted clients and internal departments with queries, showcasing strong problem-solving skills
- Produced high-quality communications for internal and external use.
- Interacted with customers by phone, email, or in-person to provide information.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Compiled and analyzed data to produce reports.
- Coordinated travel arrangements for staff members.
Administrative Assistant
UIB Engineering
01.2021 - 02.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
Internship (In-service Training)
Tonic Promotions
01.2018 - 08.2018
- Led and supervised promotion/activation campaigns, ensuring the setup adhered to client standards and met their specific needs
- Handled customer inquiries, demonstrating excellent customer service skills
- Managed and directed individuals during promotion/activation campaigns, showcasing proactive initiative and leadership capabilities.
- Sorted and organized files, spreadsheets, and reports.
- Prepared project presentations and reports to assist senior staff.
- Collected, arranged, and input information into database system.
- Evaluated customer needs and feedback to drive product and service improvements.
- Generated reports detailing findings and recommendations.
Education
Advanced Diploma in Event Management - Event Management
Cape Peninsula University of Technology (CPUT)
Cape Town, South Africa12.2020
National Diploma in Events Management - Event Management
Cape Peninsula University of Technology (CPUT)
Cape Town, South Africa12.2018
Skills
- Event Planning and Management
- Budget Management for Events
- Vendor Coordination
- Onsite Event Management
- Promotional Marketing
- Media Relations
- Client Relationship Management
- Data Entry and Capturing
- General Administrative Functions
- Customer Service
- Trello
- Event Logistics
- Digital Marketing
- Microsoft Office 365
References
- Micaela Jones, 0839889095
- Paul Cheesman, 0822917808
Certification
- Foundations of Digital Marketing and E-commerce, Google, 2024
Additional Information
- Africa Energy Week 2023
- AOG 2023
- MSGBC OIL, GAS & POWER 2023
- Critical Minerals Forum 2023
- Libya Energy & Economic Summit 2024
- Global Black Impact Summit 2024
- Investec Cape Town Art Fair 2020
Timeline
Assistant Event Coordinator
Energy Capital & Power
03.2023 - 11.2023
Service Report Clerk
MeyCom
04.2022 - 02.2023
Administrative Assistant
UIB Engineering
01.2021 - 02.2022
Internship (In-service Training)
Tonic Promotions
01.2018 - 08.2018
Advanced Diploma in Event Management - Event Management
Cape Peninsula University of Technology (CPUT)
National Diploma in Events Management - Event Management
Cape Peninsula University of Technology (CPUT)
- Foundations of Digital Marketing and E-commerce, Google, 2024
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