Sanelisiwe Biyela

• Banking- Process payment via speed point
• Receipting
• Check Parts being collected
• Follow up on all outstanding cash invoices
• Allocate payments/Credit notes on cash sales and reporting on outstanding invoices
• Answering telephone and taking massages for salesman
• Creating Binning for warehouse
• Filing invoices and estimates
• Booking courier collections and deliveries and allocating on statements for accounts
• Advising customers to collect parts via Sms and calls
• Manage and control gifts stock (issuing and replenishment)
• Manage and control stationery
• Check validity of complete call out slips
• Ensure attendance register is signed daily

• Accurate and timeous processing and posting of invoices and supporting documentation.
• Manage an effective document control and filing system for the workshop.
• Prepare quotations, communicate to customer for approval and purchase order and convert the Approved quotation into a job card.
• Complete costing and reconciliation, correction of identified errors, job closure and billing and Investigations into queries daily.
• Process inventory and stock job cards.
• Ensure that all inventory processes have been followed in line with month end stock take.
• Ensure that all job cards are closed off and billed to the correct customers, in line with monthly Deadline requiremCommunicate effectively with operational staff, customers, and suppliers.
• Procurement of parts for Technicians
• Maintain workshop store stock levels

. Mark Register

. Prepare Lesson Plan

. Facilitate Zulu and Life Oriantation lessons

. Mark Register

. Prepare Lesson plan

. Facilitate English and History Lesson

• Maintaining the Licensing Register (Manline Energy, Manline Freight) - by updating the Vehicle Category, License Expiry Date, License Receipt, COFs, COF date, Vehicle Descriptions, Model and Tare weight.
• Licensing Process (Manline Energy, Manline Freight) Registration of new vehicle - Undergo the registration process of all new vehicles. Requesting new number plates for the vehicles. Ensuring that license discs are supplied to Fleet management prior to the dispatch of trucks. Notify relevant departments of the new registration so that fuel / toll / e-toll / telematics equipment can be fitted.
• Deregistration of vehicles - Undergo the deregistration process when vehicles are sold / uneconomic to repair for utilization. Notify all relevant departments once deregistration is complete so that they may remove all equipment fitted.
• Applying for duplicate logbooks - applying for duplicate logbooks and supplying relevant documents to license department.
• Licensing Renewals and Adjustments (Manline Energy, Manline Freight) - Prepare payments for licenses for the renewal period. Verification of licensing fees between the licensing register, Government gazette and the online licensing platform. Identify all adjustment fees for the month.
• Escalate to executives and management for the additional cost allocated for the month due to Delay.
• COF resulting in a delay in obtaining license discs.
• Police clearance (Manline Energy, Manline Freight) - Undergo vehicle clearance process to remove any mark on a vehicle that could be blocking the licensing.
• Licensing reports (Manline Energy, Manline Freight) - Budgets and SHEQ reports for vehicles license.
• Renewals paid for the month. Compare license fees between provinces where vehicles are registered,MP, NP
• Dangerous Goods (Manline Energy, Manline Freight)- To ensure that all vehicles that have been requested.

. Prepare Lesson Plan

. facilitate English and life Oriantation lessons

. Mark Class Register

. Mark Class register

. Prepare lesson plan

. Facilitate English, Zulu lessons

• Complete the de-brief checklist after a trip.
• Ensure that drivers are coached on toolbox talks.
• Ensure all trip envelopes are accurately captured by the drivers
• Scan and process trip envelopes accordingly on MAX.
• Accurate collection of driver documents for operations.
• Ensure that drivers adhere to regulations when being briefed/de-briefed.
• Ensure an effective handover to following shifts.
• Accurate updating of key schedule and administration of keys.
• Hand toll cards over to drivers prior to departure for trips.
• Accurate updating of toll card schedule and administration of cards.