- Reading & listening to music
NONKULULEKO GRACE JILIMBA
Welkom
Summary
To enhance professional skills, capabilities, and knowledge in an organization that values hard work and entrusts responsibilities and challenges.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Secretary to Deputy Registrar
Central University of Technology, Free-State
05.2023 - Current
- Coordinated senior manager’s diary, screening and prioritising meeting requests to optimise schedule.
- Drafted professional correspondence for senior manager, ensuring clarity and adherence to organisational standards.
- Monitored report and assignment deadlines, providing timely updates to senior manager to facilitate accountability.
- Follow up and remind the senior manager on meeting commitments.
- Take and distribute minutes of meetings as required.
- Responded to queries from staff and clients.
- Follow up to see that queries are addressed.
- Attend to all incoming calls and outgoing calls.
- Recorded and delivered messages accurately to relevant recipients.
- Sort all incoming correspondence and prioritize as appropriate.
- Refer correspondence to the senior manager or other relevant persons as required.
- Follow up to ensure that correspondence is appropriately handled.
- Convey messages and documents to other offices/divisions and sections as required.
- Undertake all typing for the senior manager.
- Receive and welcome visitors for the senior manager.
- Provided refreshments for meetings and events.
- Ensure that the office is adequately provisioned.
- Maintain the reception area in a neat and tidy state.
- Photocopy and fax materials as required.
- Implement and maintain a document management system in the section.
- Liaise with external partners as directed.
- Handle any other tasks as directed by the senior manager.
Switchboard Operator
Central University of Technology, Free-State
03.2022 - 04.2023
- Send receive and distribute facsimile copies for CUT departments.
- Attend to all incoming and outgoing calls.
- Control calls made by staff members.
- Provide general information to the public.
- Relay messages via radio to mobile staff.
- Record all faxes sent and received.
- Recover costs for all private faxes.
- Maintain stock of fax paper and toner
- Ensure that first-aid kid is always sufficient stocked.
Temp Administrative Assistant: Faculty of Engineering, Built Environment and Information Technology
Central University of Technology, Free-State
01.2021 - 02.2022
- Provided administrative support to allocated department, managing meetings, logistics, reporting, and part-time students' appointments.
- Arrange meetings via zoom, Teams or in the boardroom.
- Organised and served meetings, produced agenda, and took minutes to ensure effective communication.
- Scheduled appointments for clients, coordinating times and locations.
- Answer telephone call, take messages and answer student queries.
- Completed filing tasks to maintain organised records.
- Performed typing and word processing tasks to create accurate documents.
- Make flights and accommodation arrangements for external academics.
- Coordinated refreshments for meeting venues to improve attendee satisfaction and engagement.
- Format documents according to the approved template.
Temp Fees Information Officer: Fees and Financial Aid Unit
Central University of Technology, Free-State
01.2020 - 10.2020
- Manage the manager’s diary.
- Attend to all incoming calls and attend to queries.
- Assist students with their financial statements and course quotations.
- Take messages for the manager.
- Attend meetings and take minutes.
- Do all administration work at the office.
- Maintain and do requisitions as required.
- Schedule appointments for the manager with other senior managers, donors, and students.
- Order stationery for the office of the manager and for staff.
- Maintain the office work register and incoming and outgoing mail for each day.
- Remind the manager with all the meetings and reports to be submitted on due dates.
- Process quotations for accepted students.
- Unblock returning students’ accounts.
- Call out to student re available funding.
Temp Secretary to CFO
Central University of Technology, Free-State
01.2018 - 09.2019
- Manage the senior manager’s diary and screen meetings for meetings.
- Followed up and reminded senior manager of meetings and appointments to ensure timely attendance.
- Recorded and distributed meeting minutes.
- Undertake all typing for the senior manager.
- Managed incoming calls and conveyed messages to facilitate communication flow.
- Responded to queries promptly.
- Receive and welcome visitors for the senior manager.
- Sorted incoming correspondence for senior manager to prioritise and streamline responses.
- Booked travel and accommodations for staff attending workshops and conferences.
- Oversaw the section’s petty cash transactions.
- Maintain the reception area in a tidy and neat state.
- Provided beverages and snacks during meetings to enhance comfort and engagement.
Education
Advanced Diploma - Monitoring and Evaluation
Central University of Technology
Free-State01-2023
Bachelor of Technology - Business Administration
Central University of Technology
Free-State01-2018
National Diploma - Office Management and Technology
Central University of Technology
Free-State01-2016
Grade 12 - Matric
Tikwana Comprehensive School
Hoopstad01-2009
Skills
- Microsoft Office
- Minutes Taking
- Report writing
- Document preparation
- Diary management
- Email handling
- Meeting coordination
- Stakeholder engagement
- Task prioritisation
- Data confidentiality
- Problem solving
- Listening and time management
- Communication skills
- Admin and creative
Certification
- Certified Managerial Office Professional (CMOP) OPSA
- Incident Investigation Level 3 (NOSA College)
Interests
Timeline
Secretary to Deputy Registrar
Central University of Technology, Free-State
05.2023 - Current
Switchboard Operator
Central University of Technology, Free-State
03.2022 - 04.2023
Temp Administrative Assistant: Faculty of Engineering, Built Environment and Information Technology
Central University of Technology, Free-State
01.2021 - 02.2022
Temp Fees Information Officer: Fees and Financial Aid Unit
Central University of Technology, Free-State
01.2020 - 10.2020
Temp Secretary to CFO
Central University of Technology, Free-State
01.2018 - 09.2019
Advanced Diploma - Monitoring and Evaluation
Central University of Technology
Bachelor of Technology - Business Administration
Central University of Technology
National Diploma - Office Management and Technology
Central University of Technology
Grade 12 - Matric
Tikwana Comprehensive School