Assist in events planning
Monyane Holeni
Executive Secretary
Giyani
Summary
Seeking a competitive and challenging environment to serve the organization and establish a fulfilling career. A skilled team player, consistently fostering positive relationships with teams. Eager to contribute enthusiasm and hard work to a dynamic organization, ensuring mutual success for both self and the company represented. Over 14 years of experience supporting high-achieving executives, a driven and resourceful administrative professional known for managing high-volume workloads with precision in rapidly changing environments.
Overview
20
20
years of professional experience
1993
1993
years of post-secondary education
Work History
Executive Secretary to the Deputy Registrar
University of Venda
07.2009 - Current
- Prepare and manage correspondence, reports and documents
- Organize and coordinate meetings, conferences and travel arrangements for the Deputy Registrar and the whole division
- Coordinate all divisional functions/meetings including catering;
- Take, type and distribute minutes of divisional meetings;
- Implement and maintain office systems;
- Maintain schedules, dairies and calendar of the Deputy Registrar;
- Arrange and confirm appointments on behalf of the Deputy Registrar;
- Screening all incoming call for the Deputy Registrar;
- Handle incoming mail, maintaining accurate records of incoming documents and distribution to relevant managers in division;
- Set up and maintain electronic and hand filing systems;
- Set up work procedures for the office's;
- Collate information;
- Communicate professionally, verbal and in writing to answer queries and provide information;
- Receive visitors to the Deputy Registrar and Division and direct them accordingly;
- Prepare tender documents in liaison with the procurement section for our divisional need
- Prepare contracts or service level agreement in liaison with the Legal department for our divisional Service providers;
- Liaison with internal and external contacts regarding matters pertaining to the functionality of the Division/(s);
- Prepare, monitor the departmental operational budget and ensure regular reporting to budget holders;
- Reporting all the division's repairs to the relevant office
- Manage office space and ensure offices are neat and presentable;
- Order and monitor usage of office supplies e.g
- Stationery etc;
- Ensure external service provider's payments are processed timeously;
- Ensure follow up to Deputy Registrar correspondence;
- Prepare documentation, both soft and hard, for meetings attended by the Deputy Registrar
Secretary to the General Manager Finance
Health Professions Council of South Africa
12.2006 - 06.2009
- Management of the diary of the General Manager Finance
- Responsible for the administration and typing of all correspondence for the Finance including preparations and presentations
- Preparations and maintenance of documents, reports agenda and minutes of the department
- Liaison with members of the Council, Boards and Committees as directed by the Senior Manager
- Dealing with Customer queries
- Screening and accurate distribution of correspondence
- Screening the Senior Manager telephone calls
- Arrange venues, tea and lunch for meetings
- Make travel arrangements for Senior Manager and Board Members
- Maintains and updates meeting scheduled for the department
- Keeping proper filing management system
- Allocation of monies from the suspense account to the clients account
- Assisting with the Procurements
Administration Clerk Warehousing and Logistics
Independent Electoral Commission
07.2005 - 04.2006
- Receipt of all ballot papers for the Local Government Elections (2006)
- Recording and tracking of delivery to all Municipalities
- Stock taking and control of stock levels for all election materials
- Delivery of materials to all municipal warehouses
- Day to day management of junior staff
- Drafting of implementation plans for the warehouse
- Coordinating the maintenance of electoral equipment's as well as the building
- Coordinating fleet management for all staff leaving the warehouse for deliveries
- Coordinating the management of contractors and their service level agreements
- Assisting with voting station infrastructure
Education
High School -
Kheto Nxumalo Agric High School
Diploma - Business Administration
ML Sultan Technikon
Certificate - Short Customer Service Management
Unisa
Course - Microsoft Office '97
Damelin
Skills
Proficient in Microsoft Office
Effective Verbal Communication
Effective Written Communication
Detailed Meeting Notes
Technical Report Writing
Detail-Oriented Approach
Effective Organization
Competent in High-Pressure Situations
Self-Motivated Professional
Adaptable Learning Ability
Strong Work Commitment
Accomplishments
- Departmental Idol for 2007
- 2012 Elected as a Chairperson of Secretaries working directly with the Executive Assistant for the Vice Chancellor and the Visitors and functions Officer in coordinating all the functions of the Universities that needs the services of all the Secretaries
- Project Leader for 2013 South African Association For Institution Research (SAAIR). The SAAIR conference is a conference where institutions of higher learning meet annually. Universities who have affiliated to SAAIR are given the opportunity to host conferences. We had the opportunity to host the 2013 conference of which I was a Project Leader. As a project Leader I was assigned with the overall organization of the conference. I am proud to say that we have hosted the successful eventful conference.
Personal Information
- ID Number: 7411210384089
- Date of Birth: 11/21/74
- Gender: Female
- Nationality: South African citizen
- Driving License: Code 08
- Marital Status: Single
Interests
Volunteering job
I always assist in charity work
Timeline
Executive Secretary to the Deputy Registrar
University of Venda
07.2009 - Current
Secretary to the General Manager Finance
Health Professions Council of South Africa
12.2006 - 06.2009
Administration Clerk Warehousing and Logistics
Independent Electoral Commission
07.2005 - 04.2006
Diploma - Business Administration
ML Sultan Technikon
Certificate - Short Customer Service Management
Unisa
Course - Microsoft Office '97
Damelin
High School -
Kheto Nxumalo Agric High School