Luleka Mirriam Dweba
Assistant Director Contracts Management
King William’s Town
Summary
Results-oriented professional with extensive experience in managing complex projects and leading diverse teams to achieve organizational goals. Expertise in strategic planning and operational efficiency drives consistent success. A proven track record of effective leadership and problem-solving fosters a collaborative, results-driven environment. Committed to fostering innovation and continuous improvement, ensuring team efforts align with overarching business objectives. Passionate about leveraging skills to inspire teams and deliver exceptional outcomes.
Overview
25
25
years of professional experience
13
13
Certifications
3
3
Languages
Work History
Assistant Director
Department of Roads & Public Works
04.2012 - Current
- Directorate: Supply chain Management; Sub-directorate: Contracts Management.
- Applying knowledge of the Supply Chain Management (SCM) and Public Finance Management Act (PFMA) prescripts
- Facilitate conclusion of formal contracts or service level agreements above R500 000 and below R500 000 threshold value
- Manage preparation and issuing of letters of awards to the successful bidders and project leaders
- Maintain and update contract registers
- Responsible for filing and safekeeping of contract documentation, contract guarantees and insurance
- Deal with project leaders, contractors, and client departments complaints and queries
- Consolidate regional contract management reports on a monthly basis
- Serve as the member of the Bid Specification Committee
- Collaborated with departmental leaders to establish organizational goals, strategic plans and objectives.
- Read through contracts, regulations and procedural guidelines to ensure comprehension and compliance.
- Communicated with and provided guidance for external vendors and service providers to ensure organization, department and work unit's business needs were met.
- Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.
- Maintained hands-on knowledge of job roles and regularly stepped in to perform business duties.
- Interviewed potential job candidates and made hiring recommendations to general manager.
- Adhered to quality and service standards to support operational goals.
- Met deadlines while maintaining high-quality deliverables.
Acting Deputy Director
Department of Public works and infrastructure
04.2018 - 09.2018
- Applying knowledge of the Supply Chain Management (SCM) and Public Finance Management Act (PFMA) prescripts
- Adherence to Public Service Regulations and line function procedures
- Adherence to principles of labour legislation
- Implemented corrective action plans to solve organizational and departmental problems.
- Established departmental responsibilities and coordinate functions among departments and sites.
- A knowledge of disciplinary and grievance procedures
- Interpreted and enforced policies and regulations to maintain alignment with corporate objectives.
Assistant Manager
Department of Public Works and infrastructure
05.2011 - 03.2012
- Supply chain Management Sub-directorate: Fleet Services, maintain asset register for subsidies vehicles and ensuring that applications for subsidies vehicles are processed timeous
- Ensure that fuel claims and log sheets are processed and submitted timeous
- Monitoring utilization of subsidies vehicles in the department including the regions.
- Maintained hands-on knowledge of job roles and regularly stepped in to perform business duties.
- Liaised between managers and employees, communicating concerns and expectations to appropriate parties.
Provisioning Administration Officer
Department of Public Works
12.2008 - 04.2011
- Supply chain Management Sub-directorate: Fleet Services, Responsible for processing log sheet summaries for subsidized vehicles for the Head office
- Process log sheets for scheme B and SMS vehicles
- Issue pool vehicles
- Reconcile invoices
- Follow up queries with Kgwerano Financial Services in respect of subsidized vehicles
- Process vehicle order forms for ADHOC vehicles
- Ensure that traffic fines are recorded in a register, and that are served to the officials concerned.
Administrative Officer
Department of Public Works
07.2008 - 11.2008
- Co-ordinate and execute advanced administrative tasks concerning the allocation and maintenance of parliamentary village
- Logging of complaints received, monitoring progress of client's request and handle queries, exercise control over issuing of keys to residents
- Ensure that lease agreements and monthly rental stop orders are in place
- Preparation of submissions, letters and reports, inspection of work done by contractors and inspect all residence on a continuous basis
- Verifying and certifying of transport invoices, controlling the inflow and outflow of inventory
- Report all damages to State Property and complete the necessary damage reports
- Banking of monies received.
- Monitored and coordinated venue reservations and travel arrangements, facilitating meetings and events.
Assistant Administrative Officer
Department of Public Works
11.2007 - 07.2008
- Assist in projects and maintenance section
- Assist works managers by managing the flow of documents/correspondences (415's and invoices) in the facilities management section
- Process accounts and payments for contractors, and respond to enquiries from contractors with regard to their payments
- Register and authorise invoices on PMIS.
Admin Clerk
Fabkomp (Pty) Ltd
09.2000 - 10.2007
- Coordinate all training activities (Abet, Experiential training, Apprenticeship and all in-house training and external training)
- Maintain and update database of service providers
- Keep training records and liaise with Merseta
- Responsible for payment of learners and service providers
- Work as a focal person for HIV and Aids project
- Assist during voluntary counselling and testing
- Work as Health and safety representative, carry out inspections and identify hazards, investigate incidents and report them
- Communicate with employees on issues affecting them on regular basis and report them to management
- Do wages for weekly paid staff
- Transfer times from Uniclox system to VIP Payroll system
- Do deductions (Garnishees and stop orders)
- Handle all payroll queries from employees as they arise
- Answer telephone (Switchboard- 21 Extensions), screen calls and transfer them to relevant people
- Type letters, faxing and photocopying and file invoices, goods received notes and purchase orders
- Make sure that mail is delivered and collected from the post office on a daily basis
- Supervise cleaners
- Capture invoices to Syspro system for creditors department.
- Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.
- Defined problems, collected data, established facts and validated conclusions.
- Adhered to quality and service standards to support operational goals.
Education
National Diploma - Public Management
Lovedale TVET College
King William's Town, Eastern Cape01.2022
Diploma - Computer Literacy
MSC Private College
King William's Town, Eastern Cape01.1998
Higher Diploma - Education
University of The Western Cape
Cape, Eastern Cape01.1996
Bachelor of Arts - undefined
University of The Western Cape
01.1995
Matric - undefined
Gasela High School
01.1991
Skills
- Adaptability and flexibility, ability to respond quickly to changing demands, processes and updated information
- Strong workflow system and relationship management skills; ability to multitask while maintaining attention to detail
Certification
Basic Archives and Records Management course (UNISA- 1st to 4th October 2013)
References
- Emile, Thomas, Admin Team Manager, emily@fabkomp.co.za, (083) 981-8933, Fabkomp (Pty) Ltd, Supervisor
- Gavin, Stroebel, Director, Gavin.stroebel@dpw.gov.za, (084) 663-0764, Department Of Public Works, Managing Director
Timeline
Acting Deputy Director
Department of Public works and infrastructure
04.2018 - 09.2018
Assistant Director
Department of Roads & Public Works
04.2012 - Current
Assistant Manager
Department of Public Works and infrastructure
05.2011 - 03.2012
Provisioning Administration Officer
Department of Public Works
12.2008 - 04.2011
Administrative Officer
Department of Public Works
07.2008 - 11.2008
Assistant Administrative Officer
Department of Public Works
11.2007 - 07.2008
Admin Clerk
Fabkomp (Pty) Ltd
09.2000 - 10.2007
Diploma - Computer Literacy
MSC Private College
Higher Diploma - Education
University of The Western Cape
Bachelor of Arts - undefined
University of The Western Cape
Matric - undefined
Gasela High School
National Diploma - Public Management
Lovedale TVET College
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