Samson Mbuso Ngwenyama

Document management: Organizing, storing, and retrieving documents, reports, and

other materials. Information coordination: Coordinating information flow between sub directorate, teams, departments, or external partners. Calendar management:

Scheduling meetings, appointments, and events, ensuring the Director's schedule is up to date. Research and analysis: Conducting research, analyzing data, and providing insights to support the Directors decision-making, Communication: Drafting emails, memos, or other correspondence on behalf of the Director. Record keeping: Maintaining accurate records, such as meeting minutes, action items or project updates. Knowledge sharing: Ensuring relevant information is shared with team members, stakeholders or other departments. Travel arrangements: Booking travel, accommodations, and making other arrangements for the Director. Meeting preparation: Preparing materials, agendas, and other necessary documents for meetings. Confidentiality: Maintaining confidentiality and handling sensitive information with discretion. Problem solving: Anticipating and resolving issues that may affect the Director's schedule or work. Project coordination: Coordinating projects (e.g. File Plan Training, POPIA/PAIA Record procedure, registry manuals and polices), initiatives, or events on behalf of the Director. Stakeholder management: Building relationships with stakeholders, such as colleagues, clients, or partners, Administrative tasks. Managing administrative tasks such as expense reports correspondence procurement plans, operational plans, procurement process requisitions, payments or other office duties. Using LOGIS & BAS for capturing procurement process and reports.

Overseeing maintenance operations: Ensuring roads are property maintained, including repairs, resurfacing, and other necessary work. Planning: Developing and implementing plans for road maintenance, upgrades, and improvements. Budget management: Managing budgets for road maintenance projects, operational plans,

Strategic plans, procurement plans, expenditure controls, ensuring effective allocation of resources. Team management: Supervising and directing teams (Cost Centre managers) of engineers. Technicians. In addition, other personnel involved in road maintenance. Quality control: Ensuring Road maintenance work meets quality standards, safety regulations, and other requirements. Collaboration with stakeholders: Working with government agencies, contractors, and other stakeholders to ensure road maintenance projects are completed effectively. Safety protocols: Implementing and enforcing safety protocols to protect workers, road users, end the public.

Asset management: Managing Road infrastructure assets Plants & Fleets, including inventory, condition assessment, and lifecycle planning, Design and construction oversight: Overseeing the design and construction of new roads, bridges, or other infrastructure projects. Traffic management: Coordinating with traffic management teams to ensure minimal disruptions during road maintenance or construction. Emergency response: Coordinating responses to emergencies, such as natural disasters or accidents, that impact road infrastructure. Sustainability initiatives I implementing sustainable practices and materials in road maintenance and construction projects. Community engagement: Engaging with local communities, stakeholders, and government agencies to inform them about road maintenance projects and address

Concerns. Data analysis: Analyzing data on road conditions, traffic patterns, and maintenance activities to inform decision-making and optimize road maintenance strategies. Regulatory compliance: Ensuring Road maintenance projects comply with relevant laws, regulations, and industry standards. Innovation and technology: Staying up to date with new technologies and innovations (e.g. Maintenance Management

Systems-MMS, RAMS) in road maintenance and construction and exploring opportunities to apply them in projects. People management: Team leadership Communication Conflict resolution, Performance management, Training and development. Stakeholder engagement, Motivation, Feedback and Coaching.

Project coordination: Coordinating Road maintenance projects, ensuring timely completion, and managing resources effectively, Communication: Liaising with stakeholders, including municipal officials, Cost Centre managers, contractors, and community members, to ensure smooth project execution. Scheduling developing and managing project schedules. Strategic planning, Operational planning Procurement planning, timelines, and milestones. Budgeting: Assisting with budget planning, tracking expenses, and ensuring financial management. Quality control: Ensuring Road maintenance work meets quality standards and specifications. Reporting: Preparing report on project progress, changes, and outcomes. Collaboration: Work with various teams, such as engineering, operations, and maintenance, to ensure integrated project delivery. Community engagement: Informing end engaging local communities about road maintenance projects, addressing concerns, and providing updates.

Administrative tasks: Preparing request memos, requisitions etc. Financial Systems:

Using BAS & LOGIS for procurement process and reporting. Contract management: Managing contracts with contractors, suppliers, and other stakeholders. Permitting and compliance: Ensuring compliance with relevant regulations, permits, and standards. Data management, Collecting, analyzing, and reporting data on road conditions, maintenance activities, and project outcomes. Stakeholder engagement: Building relationships with local businesses, residents, and community groups. Risk management: Identifying and mitigating potential risks and issues that could affect project delivery. Quality assurance: Conducting inspections and monitoring work to ensure it meets standards. Innovation and improvement Identifying opportunities for process improvements and innovative solutions, Site inspections: Conducting regular site inspections to monitor progress and quality. People management: Team leadership, Communication, Conflict resolution, Performance management, [raining and development, Stakeholder engagement, Motivation, Feedback and Coaching.

Project planning Developing project plans, timelines, and budgets. Team management: Leading and managing project teams, including contractors, Head Office, stakeholders and Cost Centre Managers). Quality control: Ensuring work meets quality standards, specifications, and safety regulations. Risk management: Identifying and mitigating potential risks and issues. Communication: Coordinating with stakeholders. Including government agencies, contractors, and community members. Progress monitoring:

Tracking project progress, identifying delays, and implementing corrective actions.

Budget management: Managing project budgets (Strategic, Operational & Procurement Plans), tracking expenses. In addition, ensuring financial sustainability. Stakeholder engagement: Building relationships with local communities, businesses and other stakeholders. Compliance: Ensuring compliance with relevant laws regulations, and industry standards. Project delivery: Ensuring projects are completed on time, within budget, and to the required quality standards. Reviewing and approving design plans and specifications. Contract administration: Managing contracts including tendering negotiation, and contract execution. Site inspections: Conducting regular site inspections to monitor progress and quality. Issue resolution: Resolving issues and disputes that arise during project execution Stakeholder communication: Communicating project updates, progress, and changes to stakeholders. Safety management: Ensuring project sites are safe for workers pedestrians, and other stakeholders. Environmental management: Ensuring compliance with environmental regulations and minimizing project impacts. Resource allocation: Allocating resources, including personnel, equipment, and materials. Project closeout: Ensuring projects are properly closed out, including documentation and evaluation. Lessons 'earned:

Documenting lessons learned and implementing improvements for future projects. People management: Team leadership. Communication, Conflict resolution. Performance management, Training and development, Stakeholder engagement, Motivation, Feedback and Coaching,