Moashene Mary Mojakisane
Executive Assistant
Bloemfontein
Summary
Dedicated Executive Assistant with excellent experience in the judicial field. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
15
15
years of professional experience
3
3
years of post-secondary education
8
8
Certifications
Work History
Judge’s Secretary
SUPREME COURT OF APPEAL
Bloemfontein
05.2011 - 05.2023
- Maximized productivity by delivering highly effective and efficient daily administrative support to the Judges' Chambers
- Promoted a well-structured and organized work environment by organizing and coordinating the judge/judges' chambers
- Demonstrated exceptional communication skills across various channels and handled inquiries with professionalism and efficiency
- Provided prompt and professional responses to inbound telephone calls, directing clients, vendors, and general queries to the appropriate teams within the organization
- Efficiently handled diverse documentation, including correspondence, reports, speeches, and confidential materials
- Arranged and diarize meetings, appointments and accommodation for official duties and visits, ensuring efficient scheduling and organization
- Ensured accurate and meticulously documented submission and verification of all claims related to the judges
- Effectively oversee assets, verify compliance with relevant policies and promptly report any discrepancies, ensuring optimal asset management and accountability
- Update and maintain file replacement pages for loose-leaf publications, ensuring accurate and up-to-date information
- Proficient in typing and distributing judgments with unwavering attention to detail whilst meeting deadlines
- Provided value by supporting judges in matters relating to their judicial duties
- Competent in meticulously managing comprehensive travel arrangements for esteemed judges whilst ensuring seamless and comfortable experiences
JUDGE’S SECRETARY
FREE STATE HIGH COURT
04.2010 - 04.2011
- Strategically managed travel and expense budgets, ensuring cost efficiency and adherence to budgetary constraints
- Meticulously maintained a master calendar for client appointments and court appearances, showcasing exceptional organizational skills and enabling seamless scheduling and efficient time management
- Proactively recorded and monitored court appearance dates, demonstrating full appreciation of legal compliance and avoiding scheduling conflicts
- Composed and revised various legal documents, including letters, depositions, and court documents, upholding accuracy, clarity, and strict adherence to legal requirements
- Leveraged technological proficiency in word office software to electronically file documents, optimizing document management processes and enhancing overall organizational efficiency
LEGAL SECRETARY
MAKHAFOLA & VERSTER INCORPORATED
01.2008 - 01.2010
- Demonstrated exceptional organizational skills by efficiently using Microsoft Word and Excel for record-keeping and streamlining document management
- Conveyed strong writing skills by composing and revising a variety of legal documents, including letters, depositions, and court documents
- Skillfully drafted office memorandums to promote effective internal communication
- Conveyed proper record management by maintaining law libraries, documents, and case files in a highly organized manner and ensured easy access and retrieval of information, thereby enhancing efficiency and enabling swift response to client needs
- Expertly processed and distributed invoices to clients and contributed to effective financial management within the firm
- Assisted in the preparation of engagement letters and supported the establishment of clear and professional communication with clients
- Managed office supplies by regularly monitoring stock levels and placing orders, ensuring uninterrupted workflow and operational efficiency
- Directed and maintained office budgets, exemplifying strong financial acumen and contributing to effective resource allocation
- Coordinated the mail and arranged for the delivery of legal correspondence to clients, witnesses, and court officials, ensuring prompt and reliable communication
- Assumed responsibility for receiving and disbursing all incoming post, maintaining a systematic and efficient process for handling incoming mail and contributing to timely and accurate distribution within the organization
Education
Bachelor of Laws -
UNIVERSITY OF SOUTH AFRICA
01.2023 - Current
Higher Certificate in Law - undefined
UNIVERSITY OF SOUTH AFRICA
02.2021 - 05.2022
Skills
- Diary Management
- Exceptional Organizational and Planning Skills
- Interpersonal skills
- Problem Solving Skills
- Communication Problem Solving
- Travel Management (Local and International)
- Organizing Meetings and Making Travel Arrangements with Detailed Itinerarie
- Subsistence and Travel Management Claims Submission on Behalf of Executives/Judges
- Budget Management
- Stakeholder Engagement/Liaison
- Advanced Administrative Skills
- Proactive
- Minute Taking
- Typing/ Dictaphone Typing
- Caseline
- MS Office & Outlook packages
Certification
Microsoft Teams Online Training, 01/31/22, UBUNTU MANAGEMENT AND TRAINING CONSULTING
Personal Information
- Gender: Female
- Driving License: Code 08
Skillset
- Diary Management
- Exceptional Organizational and Planning Skills
- Interpersonal skills
- Problem Solving Skills
- Communication Problem Solving
- Travel Management (Local and International)
- Attention to Detail
- Organizing Meetings and Making Travel Arrangements with Detailed Itineraries
- Subsistence and Travel Management Claims Submission on Behalf of Executives/Judges
- Budget Management
- Stakeholder Engagement/Liaison
- Advanced Administrative Skills
- Proactive
- Driven for Results
- Minute Taking
- Typing/Dictaphone Typing
- Caseline
- MS Office & Outlook packages
Timeline
Bachelor of Laws -
UNIVERSITY OF SOUTH AFRICA
01.2023 - Current
Higher Certificate in Law - undefined
UNIVERSITY OF SOUTH AFRICA
02.2021 - 05.2022
Judge’s Secretary
SUPREME COURT OF APPEAL
05.2011 - 05.2023
JUDGE’S SECRETARY
FREE STATE HIGH COURT
04.2010 - 04.2011
LEGAL SECRETARY
MAKHAFOLA & VERSTER INCORPORATED
01.2008 - 01.2010
Microsoft Teams Online Training, 01/31/22, UBUNTU MANAGEMENT AND TRAINING CONSULTING
Communication and Presentation Skills, 10/31/21, UBUNTU MANAGEMENT AND TRAINING CONSULTANCY
Time Management, 12/31/20, UBUNTU MANAGEMENT AND TRAINING CONSULTANCY
Apply Business Ethics in a Work Environment, 11/30/20, UBUNTU MANAGEMENT AND TRAINING CONSULTANCY
Advance Administrators and Secretaries Course, 02/29/20, IMBOKO INNOVATIONS INTERNATIONAL
Introduction to P.C Communication, Customer Service and Office Practice Skills, 03/31/15, BOSTON CITY CAMPUS AND BUSINESS COLLEGE
Introduction to Personal Computing, 06/30/01, INTUITION COMPUTER COLLEGE
Applied Computer Literacy and Office Management, 04/30/01, UNIVERSITY OF SOUTH AFRICA
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