Open To Work
Letitia Le Roux
Thabazimbi
Work Preference
Overview
19
19
years of professional experience
Summary
Decisive Administrative Manager manages team members and handles business operations with sound judgment and reasoned thinking. Highly resourceful with proven history of tackling complex projects with superior results. Proficient in managing schedules, coordinating company events and producing financial reports.
Work History
Debtors/Creditors/Admin Manager/2IC Management
Buco Thabazimbi
09.2015 - 01.2023
- Debt Collecting / Admin / Payroll / Account Management
- MS Office / SAP/ Kerridge /Outlook
- Utilized Psiber and Viper software for payroll processing.
- Managed financial records using Xero Accounting system.
- Month -End Reports to Regional and Divisional Credit Managers
- Entered data into systems to maintain up-to-date records.
- Customer Support
- Oversaw payment controls, ensuring accuracy in financial operations.
- Assessed customer creditworthiness to reduce financial risk exposure.
- Perform monthly credit control function by following the Credit Policy & Credit Control Collection Procedure.
- Telephoning Customers to collect all monies due before month-end cut-off date.
- Credit Chase Policy & Procedures to be adhered to at all times.
- Recording all actions taken by Credit Controller in Kerridge diary with follow up date.
- Attending to queries of salespeople regarding over-rides & customer accounts.
- Printing of customer invoices, PODs & statements. Ensure all documents printed are correct.
- All P.O.D.'s to be scanned into Kerridge.
- Posting payments to debtor's accounts & allocating all unallocated cash.
- Reconciliation of all debtors' accounts.
- Capturing Credit Notes, once approved by Store Operator.
- Checking & assessing all new credit application forms by: Ensuring that Application is valid & Surety is filled in correctly.
- Obtaining Credit Bureau and Financial reports to credit vet debtor.
- Obtaining bank reports
- Obtaining trade references
- Obtain Credit Insurance on all insurable accounts
- Obtain Deeds search report to establish properties owned by principals & or sureties.
- Obtain motivation from Store Operator for new account or an increase in credit limit.
- Obtain approval for new and/or increase in limit from delegated authorities.
- Notifying customers in writing when account is approved or declined.
- Printing & attending to daily risk reports.
- Developed monthly credit management reports to support strategic decision-making.
- Motivate debtors to be handed over to Regional and Divisional Credit Managers.
- Prepare hand over advice with relevant documents for Credit Management.
- Posting and reconciling payments received from attorneys to hand over age analysis.
- Credit Reviews of existing customer.
- Once approval from Store Operator is obtained the account must be closed.
- Xero Accounting: Scan and capture all invoices for payment, matching Invoices after payments.
- Invoices and quotations.
- Creditors: Capture all supplier Invoices for payment, make payments, Weekly, Biweekly & Monthly.
- Oversaw petty cash and stationery supplies to meet operational needs.
- Issuing of petty cash
- Petty cash reconciliation
- Petty cash replenishment
- Send signed Petty Cash recon to Support office for capturing
- Ordering Stationery.
- Payroll Administration related to payroll such as Psiber Payroll system, Viper Clocking system, Issue new contracts of employment and complete all onboarding documentation
- Letters of transfer/ promotion/change to conditions of employment
- Process all documentation relating to resignation and terminations
- Capture overtime and attendance records onto spreadsheet
- Capture and submit all leave records
- Loan applications and salary advances
- Employee clothing deductions
- Union membership deductions
- Fuel Reimbursements
- Company Cell phone reimbursements
- Maintain all personnel files and records
- Assist with death and disability claim documentation and investigations
- Printing and distribution of payslips.
- Assist with warning and disciplinary notifications
- Assist with monitoring Employment Equity status and keeping records
- Take minutes of disciplinary proceedings
- Ensure that all health and safety equipment is being utilized and issued in terms of company policy
- Assist with the compilation and monitoring of shift schedules
- Arrange union meetings when required.
- Release Salaries, with Payslips.
- Creditor Payment Duties and Reports.
- Sundry Orders and GRv's done daily.
- Manage cost / expenses within approved budget.
- Yearly stock takes.
- Assist Branch Manager with Yearly budgets and daily tasks.
- All general admin duties as required by Store Accountant and Store Manager.
- Cash Up Supervisor. Park, close and reconcile till
- Cash up and Cash reconciliation
- Scan Cashier Summary to cashbook clerk at Support Office
- Cash takings are dropped regularly during the day. Cash checked and co-signed before dropping into the safe
- Assist Cashier with customer queries and salespeople queries regarding overrides
- Co-sign and check dropping of daily cash by Cashier
- Getting change at local FNB branch.
- Ensure Cashiers carry out their daily tasks. Assist in processing of payment, performing overrides and refunds.
- Communicated with sundry suppliers for maintenance and repairs.
- Contacting Suppliers for any repairs maintenance
- Create and approve sundry expense
- Sundry Purchase order, create, GRV register on System Ad Hoc)
- Scan and send through to Support Office for payment
- Acted as point of contact for HR communications.
- Provided HR contact number for employee inquiries.
Inventory Manager
Pick a Pay Thabazimbi
08.2012 - 08.2015
- Inventory Manager
- Oversee purchasing function to ensure:
- Efficient levels of stocks being maintained
- No overstocking
- No stock outs
- Stock Maintenance, Lockup forms & stock enquiries
- Excel, Word, Outlook, PowerPoint
- Managed logistics processes
- Bill of Material and Bill Tracking
- Efficient levels of stocks are maintained
- Working on SAP and POS (micros)
- Excel, Word, Outlook, Power Point
- Logistics
- Liaison with different Reps
- Monitoring staff performance
- Bank & Petty Cash Recons
- Managed accurate receipting of all goods into stock, verified delivery notes, and updated live stock system.
- Occasional Cashier Duties, Sales and Sales Orders
- Master data capturing and Pricing
- Debtors and Creditors
- Compiled reports on sales and budgets to provide insights for decision-making.
- Cashbook control, receiving and ordering of stock
- Acted as health and safety liaison
- Produced daily, weekly, and monthly reports to track inventory levels and sales performance.
- Contact Person: Armand Bierman General Manager
- Contact Number: (Cellphone) 082 944 5876 (Office) 014 772 2450
Assistant Manager
Yebo Yes Cash & Carry
05.2004 - 12.2011
- Assistant Manager
- Monitoring staff performance
- Compiling Reports on Sales and budgets
- Invoicing, Salaries and Payslips
- Monitored staff performance to ensure adherence to company standards
- Reconciled bank and petty cash transactions for accurate financial reporting
- Stock ordering and Receiving
- Cashier, Sales and Sales Orders
- Processed daily banking transactions
- Compiled detailed reports on sales and budgets to inform management decisions
- Internet, Outlook emails
- Completed daily checklists for staff and maintenance on staff, housekeeping, and maintenance issues
- Contact Number: 072 605 9515
Education
NQF 4 EQUIVALENT - Afrikaans, English, Science, Business Economics, Accounting, Mathematics
High School Evander
Health and Safety Coordinator Certification -
Aspirata Auditing Testing and Certification
Bookkeeping Fundamentals -
Aspirata Auditing Testing and Certification
Excel level 2 & Level 3 -
Aspirata Auditing Testing and Certification
Skills
- Payroll administration
- Account management
- Credit vetting
- Month-end reporting
- Customer support
- Data entry
- Invoice processing
- Budget management
- Problem solving
- Effective communication
- Attention to detail
- Team leadership
- Time management
- Contract preparation
- Data management
- Mail handling
- Office management
- Documentation and control
- Account reconciliation
- Staff management
- Document control
- Administrative improvement
- HR support
- Payroll control
- Skype/Teams meetings
- Recordkeeping and reporting
- Administrative support
- Hiring and training
- Credit and collections
- Customer service management
Telephone No
078 236 7089
Identity No
078 236 7089
Languages
Afrikaans, Afrikaans, English
Remark
078 236 7089
Personal Information
078 236 7089
Timeline
Debtors/Creditors/Admin Manager/2IC Management
Buco Thabazimbi
09.2015 - 01.2023
Inventory Manager
Pick a Pay Thabazimbi
08.2012 - 08.2015
Assistant Manager
Yebo Yes Cash & Carry
05.2004 - 12.2011
NQF 4 EQUIVALENT - Afrikaans, English, Science, Business Economics, Accounting, Mathematics
High School Evander
Health and Safety Coordinator Certification -
Aspirata Auditing Testing and Certification
Bookkeeping Fundamentals -
Aspirata Auditing Testing and Certification
Excel level 2 & Level 3 -
Aspirata Auditing Testing and Certification