Lencia Samuels

Engineering & Operations Administrator

Reutech Radar Systems

04.2024 - 06.2025

Timesheet Management; Collation and distribution of all time, Update utilization report, prepare and capture all the job labour data and analysis weekly for reporting, checking of operations overtime and registering overtime with HR department, Preparing 2-week labour forecasts, Report on non-project hours to Domain Managers.
Training Co-ordination; Co-ordinate production intern training plan, processes, product etc., submit internal training forms to HR department, Responsible for SETA Progress Reports for approval by Managers, liaise with external training providers, co-ordinate boardroom bookings and launch arrangements, ensure resource availability as requested.
Health and Safety Administration; Supervising all Health and Safety representatives, advice Health and Safety Manager of new Risk Management publications, Managing of H/S Inspection Reports, Health and Safety Compliance Training and Scheduling, Co-ordinate meetings and taking minutes, Filing of all report and IOD documents.
Employee Assistance; Assist with all staff changes, and related staff administration for the operations and engineering department Managers, Follow-up with outstanding leave submissions, Update leave calendar on the Portal (operations/engineering), Assist with any general HR related queries.
Project Reporting; Prepare ECC report, Liaise with PMS to ensure correct resource allocation, reporting task and codes planned, two-week resource forecast, update Executive information dashboard.
Travel Administration; Travel arrangements for the company local and international, assists with visa processing and other travel related documents, Schedule of Hotel, flight, car rental and prepare itineraries, Responsible for overseas and local claims excluding, sign off invoices (related to travel bookings) for payments, Processing of all claims based on all document provided.
Adhoc Duties; arrangement department functions and booking venues for off-site meetings, Process DMA claims for CEO and COO, General administration task.
HR Intern; Leave distribution, Updating HR metric, Overtime, filling personal data, issuing leave forms, capturing leave on VIP, Assisting with Recruitment and selection, recruiting of recruitment stats, setting up interviews, conducting reference checks, Co-ordinate monthly Birthday lunch, Reconciliation between timesheet and leave forms, prepare slips and distribute.

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