Lebohang Mokolokolo
PA
Germiston
Summary
Highly organized and detail-oriented Executive Personal Assistant with over a decade of experience in managing executive calendars, coordinating complex travel logistics, and facilitating seamless communication between stakeholders. Skilled in organizing and supporting high-level meetings, drafting high-quality reports, and maintaining confidential filing systems. Proficient in project coordination, correspondence management, and ensuring the timely completion of critical tasks. A proactive and reliable professional, dedicated to delivering exceptional administrative and executive support while maintaining discretion and professionalism.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Executive Personal Assistance(PA)
National Health Laboratory Service
05.2013 - Current
- Manage the diary (electronic and manual) of the HR Executive.
- Provide executive and administrative support to HR Executive.
- Monitoring and co-ordination of project information.
- Maintain hard copy and electronic filing system for easy retrieval of documents.
- Communicating important updates and information to the HR Executive from internal and external clients.
- Manage, coordinate and maintain calendar of Executive including appointments, meetings.
- Responsible for organizing of internal and external meetings on behalf of the Executive ensuring all necessary requirements are made available e.g. Venue, equipment.
- Responsible for organizing Executive travel and logistics including flights, accommodation, car rental travelling and completing expenses.
- Monitor and respond to incoming communications to Executive’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
- Drafting and writing high quality reports and presentations, as required by the HR Executive.
- Create, transcribe and distribute meeting agendas and minutes for the meet and greet clients and visitors, and ensure refreshments are served.
- Act as the point of contact among executives, employees, clients and other external stakeholders.
- Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up.
- Quality assure all letters, reports, memoranda, agendas, minutes and other documents are submitted for spelling mistakes and layout as per agreed format.
- Ensure that no confidential material left lying around – material to be safely stored at all times.
- Co-ordinate, type and collate the submission of monthly progress reports for the HR executive.
- Receive, register and dispatch all incoming correspondence and faxes.
- Monitor the observation of all due dates for submissions and memoranda in respect of the HR Executive.
- Any other requirements requested by the HR executive.
- Competencies/Skills/ knowledge/ attributes
- Event Planning and Logistics
- Customer Service and Relationship Management
- Problem Solving
- Document Management
- Financial and Expense Management
Officer (Administration)
National Health Laboratory Service
05.2011 - 04.2013
- Perform various administrative functions, including requisitioning office consumables.
- Maintain documents, meeting minutes, and specific project reports to ensure effective communication, smooth office operations, and good record-keeping.
- Receive and distribute documentation and courier parcels.
- Order and receive goods to ensure adequate stock levels are maintained.
- Manage pool vehicles allocated for the HR team.
- Arrange travel bookings for all HR representatives.
- Maintain an up-to-date inventory of all HR corporate equipment.
- Coordinate HR queries/concerns received via HR boxes (both electronic and physical) by: Receiving and distributing queries.
- Providing feedback to relevant HR managers and the sender.
- Keep a record of all HR queries logged and resolved.
- Competencies/Skills/ knowledge/ attributes
- Administrative skills
- Supervisory skills
- Communication skills
- Interpersonal skills
- Organizational skills
- Data Management
- Record Keeping and Documentation
Receptionist
National Health Laboratory Service
07.2009 - 04.2011
- Answer telephone calls promptly to ensure effective communication.
- Notify staff members when scheduled or unscheduled visitors arrive.
- Facilitate communication between visitors, staff, and departments to ensure:
- Telephone calls, messages, and visits are handled professionally.
- Efficient communication of business needs is achieved.
- Assist with capturing and filing records of company vehicles and fines.
- Book and manage meeting rooms effectively.
- Competencies/Skills/ knowledge/ attributes
- Attending to the switch board
- Scheduling and Calendar Management
- Client Liaison
- Interpersonal Skills
- Collecting mail
- Capturing
- Filling
Marketing assistant / acting sports and social coordinator
Rosebank College
01.2008 - 04.2009
- Capture lead cards and assist student advisors and the Vice Principal of Marketing.
- Handle email, telephone, and fax inquiries professionally.
- Type acceptance letters and supervise telemarketers.
- Mail information to prospective students and arrange school presentations.
- Consult and assist students with career assessment tests.
- Compile daily and weekly reports.
- Organize Open Days for student engagement.
- Plan and manage annual events like beauty pageants and soccer games.
- Coordinate weekly sports, social, and cultural activities for students.
- Competencies/Skills/ knowledge/ attributes
- Customer Service
- Arranging board packs
- Time Management
- Attention to Detail
- Adaptability
Education
Grade 12 Matric with a Senior Certificate - Biology, History, English, Afrikaans, Geography, Sesotho
Katlehong High School
01.2001
Skills
Interpersonal skills
Operations management
Executive support
Customer-oriented
Administrative skills
Problem resolution
Team player
Inventory control
Facility management
Purchasing
References
- Makgopelo, Mkwanazi, Executive Director: HR, NHLS, 2021-02-01, Present, HR Executive Managers HR (NHLS) Serviced
- Mojaki, Mosia, Executive Director: HR, NHLS, 2016-02-01, 2020-05-01
- Nimee, Dhuloo, Executive Director: HR, NHLS, 2012-06-01, 2015-04-01
- Suraya, Neethling, General Services Officer: Supervisor, 011 386-6181, 0836413016, NHLS
- Nosipho, Nkosi, Sports and social manager, 011 403-2437, 072 664 0186, Rosebank Colleges
Course completed 1
- Introduction to Computer Applications @Ikageng Computer Centre
- Proficiency in Microsoft Word, Access, and PowerPoint for creating documents, managing databases, and developing presentations.
- Experience in using Microsoft Office Suite to enhance productivity and streamline administrative tasks.
- Internet essentials for efficient online research and communication.
- PC navigation systems, including basic troubleshooting and optimization.
- Introduction to MS Word, Access, PowerPoint, Office and Internet Essentials
- Office Administration @Damelin
- Exploring the role of the administrator
- Defining the communication process and the advantages of effective communication.
- Identifying causes of stress and strategies for stress management.
- Implementing effective time management into daily tasks.
- Understanding the importance of an inviting reception area and strong customer service skills.
- Highlighting the importance of meetings and how to conduct them effectively.
- Recognising and maintaining financial transaction records.
About Me
- Gauteng, East Rand, Germiston
- South Africa
- English, Sotho, Zulu
- B - Light Vehicles up to 3,500kg
- Black Female with no disability
- Cell: 082 773 7940/082 677 1994
- Email: lhmatalala@gmail.com
Certification
Office Administration
Timeline
Executive Personal Assistance(PA)
National Health Laboratory Service
05.2013 - Current
Officer (Administration)
National Health Laboratory Service
05.2011 - 04.2013
Receptionist
National Health Laboratory Service
07.2009 - 04.2011
Marketing assistant / acting sports and social coordinator
Rosebank College
01.2008 - 04.2009
Grade 12 Matric with a Senior Certificate - Biology, History, English, Afrikaans, Geography, Sesotho
Katlehong High School