Ladyfair Swelihle Nyawose
HR Administrator / Acting HRBP/ Acting Talent Acquisition Specialist
Scottburgh
Summary
Diligent HR Administrator with solid background in HR administration. Managed employee records, facilitated onboarding processes, and supported HR functions to ensure seamless operations. Demonstrated strong organizational and communication skills in coordinating between departments and handling sensitive information.
Overview
10
10
years of professional experience
Work History
HR Administrator
TB HIV Care
Durban
11.2025 - Current
- Updating HR database with new employee information, changes in benefits, and other details.
- Preparing new hire letters, employee contracts, and corporate policies.
- Ensuring accurate record-keeping by conducting regular audits of personnel files and HR databases.
- Handling on-boarding process for newly hired employees, which included distribution of all paperwork.
- Maintaining up-to-date knowledge of HR best practices, applying this expertise when advising managers on employee matters.
- Ensuring labor law compliance.
- Serving as a knowledgeable resource for all staff members regarding company policies, procedures, benefits, and other HR-related matters.
- Assisting employees with benefits enrollment, ensuring accuracy of information and timely processing of forms.
- Managing benefits enrollment by answering questions and aiding employees with login details.
- Managing leave requests, balancing employee needs with organizational requirements
Acting HRBP
TB HIV Care
Durban
12.2024 - 09.2025
- Partnering with line managers and other supporting functions
- Programme Director Meetings for Programme updates
- Providing HR policy guidance and interpretation
- Managing and resolving complex employee relations issues
- Ensuring all ER documents are recorded and placed on SharePoint
- Updating Master ER tracker
- Supporting and advising all employees on issues relating to disciplinary
- Facilitating counselling to all employees
- Managing and leading all disciplinary processes
- Compiling a monthly report
- Complying with ad hoc reports (HRID)
- General administration duties
- Confirming new starters on a monthly basis
HR Administrator
TB HIV Care
KZN & EC
09.2018 - 09.2025
- Consulting with line managers, and providing HR guidance
- Investigate queries and provide information to HRBP
- Implementing policies and procedures
- Fill in recruitment requisitions for approval
- Arrange interviews for available positions
- Take part in interviews (panellist)
- Doing interview schedules
- Preparing interview attendance registers
- Compiling interview recommendations as per interview results
- Making offers to successful candidates
- Recruiting successful candidates on the system
- Doing reference checks
- Doing qualification checks
- Scanning and loading of documents on SharePoint
- Drafting of contracts, offer letters, transfer letters, promotion letters
- Doing an end-to-end recruitment process
- Filing in Masterfile changes (Terminations, unpaid leaves, AOD, Transfers, bank changes, promotion & internal new hires)
- Filling on manual staff files and electronical on Sage 300 and SharePoint
- Distribution of leave forms when required, capturing staff leave using ESS or Sage 300
- Conducting induction
- Doing training on HR related policies
- Facilitating probation reviews process (distribution of templates, follow ups, collection of probation reviews, filling of probation reviews)
- Attending meetings with Programme Directors with line manager
- Working with employees on IOD
- Working with payroll and line managers on staff checklist queries
- Drafting and distributing of DOL documents (UI19, Salary schedule, UI2.7)
- Drafting and distribution of Performance Reviews, collection of PRs and capturing of PRs
- Administration on Employee Relations matters
- Preparing and presenting of all requirements for DOL inspections
- Working with families with death claims
- Processing of Liberty Life / Momentum Provident fund withdrawals and Retirement withdrawals
- Distribution, collection, capturing, and reporting on MBOs
- Working with line managers on queries reported
- Capturing of new starters on Staff movement and submitting to Payroll
- Preparing audit documents
- Working with Neptune, SharePoint, and Sage 300
- Completing HRID
- Drafting Maternity leave reports and processing on Masterfile Changes
Acting Talent Acquisition Specialist
TB HIV Care
Durban
04.2023 - 07.2023
- Updating vacancy tracker
- Completing recruitment reports as required by the Talent Manager
- Drafting job adverts based on job descriptions
- Getting line manager & communications approval for job adverts
- Advertising positions internally and externally
- Doing longlisting
- Doing shorting
- Doing sit down shortlisting with stakeholders
- Conducting interviews
- Ensuring all interview panellists have interview packs before interviews
- Conducting assessments
- Conducting reference checks
- Coordinating and doing verification checks (criminal, qualification)
- Ensuring online takeon forms are completed by successful candidates
- Ensuring all relevant and required documentation and information are completed and signed off
- Communicating and providing feedback to internal and external candidates
- Drafting contracts
- Generating contracts using online app
- Signing off contracts
- Following up Recruitment Requisitions approval flow
- Building and maintaining relationships with management and external stakeholders
- Working with Regional Managers (different regions) and Programme Directors
- Working with HR heads with salary offers
- Ensuring all new employee documents are loaded on SharePoint
- Ensuring the HR department is aware of new employees for induction
- Making sure all new employees are inducted working with the HR unit
- Ensuring that line manager expecting new starters are informed on employee start dates
- Handing over of new employees to relevant line managers
- Working with Neptune, SharePoint, Sage 300
Office Administrator
TB HIV Care
EC
03.2020 - 12.2020
- Welcoming Visitor
- General reception duties
- Minute taking
- Attending various staff and team meetings
- Order equipment and supplies on Fraxion system
- Sending emails to different staff members as required by Project Coordinator / Site Manager
- Maintain a fixed asset register
- Ordering of equipment, assets as per Programme Director instructions corresponding with Programme budget
- Coordinating set up for trainings and meetings
- Ensuring to secure venues for meetings and training
- Coordinating and working with vendors/ suppliers with catering
- Loading of travel requests on Fraxion
- Working with Clinical Coordinators, Facility Coordinators on ensuring placement of equipment at facilities
- Working with the Asset department on tagging and coding company assets
- Loading vehicle requests on Fraxion, ensuring drivers are tested for driving and making sure policies are signed for acknowledgement
- Ensuring maintenance of all assets and conducting stock take
- Ensuring staff fill out acknowledgement forms for assets received
- Ensuring return of assets when staff is leaving
- Distribution of timesheet templates, collection of signed timesheets and uploading of timesheets for each employee on SharePoint on monthly basis
- Keeping stock cards for all supplies in storage
- Management of storage
- Compiling of petty cash vouchers
- Keeping petty cash
- Doing petty cash recon
- Compiling of petty cash count
- Submitting petty cash vouchers, recon and cash count to the Finance Department
- Obtaining three quotations for big purchases
- Providing support for HR related duties
- Switchboard operation for the office
- Taking accurate messages
- Confirming appointments and informing relevant staff members
- Directing visitors to relevant persons when necessary
- Typing out documents
- Receiving of parcels and assets from suppliers according to item specification
- Follow ups with suppliers if incorrect orders or items are received
- Maintenance of a filing system
- Facilitating the servicing of all vehicles
- Ensuring that all vehicles have log books to record mileage and trip information
Office Administrator
TB HIV Care
KZN & EC
07.2016 - 08.2018
- Welcoming Visitor
- General reception duties
- Minute taking
- Attending various staff and team meetings
- Order equipment and supplies on Fraxion system
- Sending emails to different staff members as required by Project Coordinator / Site Manager
- Maintain a fixed asset register
- Ordering of equipment, assets as per Programme Director instructions corresponding with Programme budget
- Coordinating set up for trainings and meetings
- Ensuring to secure venues for meetings and training
- Coordinating and working with vendors/ suppliers with catering
- Loading of travel requests on Fraxion
- Working with Clinical Coordinators, Facility Coordinators on ensuring placement of equipment at facilities
- Working with the Asset department on tagging and coding company assets
- Loading vehicle requests on Fraxion, ensuring drivers are tested for driving and making sure policies are signed for acknowledgement
- Ensuring maintenance of all assets and conducting stock take
- Ensuring staff fill out acknowledgement forms for assets received
- Ensuring return of assets when staff is leaving
- Distribution of timesheet templates, collection of signed timesheets and uploading of timesheets for each employee on SharePoint on monthly basis
- Keeping stock cards for all supplies in storage
- Management of storage
- Compiling of petty cash vouchers
- Keeping petty cash
- Doing petty cash recon
- Compiling of petty cash count
- Submitting petty cash vouchers, recon and cash count to the Finance Department
- Obtaining three quotations for big purchases
- Providing support for HR related duties
- Switchboard operation for the office
- Taking accurate messages
- Confirming appointments and informing relevant staff members
- Directing visitors to relevant persons when necessary
- Typing out documents
- Receiving of parcels and assets from suppliers according to item specification
- Follow ups with suppliers if incorrect orders or items are received
- Maintenance of a filing system
- Facilitating the servicing of all vehicles
- Ensuring that all vehicles have log books to record mileage and trip information
Education
Grade 12 - IsiZulu Home Language, English, Life Science, Life Orientation, Accounting, Physical Science
Gugulesizwe Secondary School
Durban01.2008
Certificate - 10 Day HIV/AIDS Counselling Course
DCC Hope Centre Clinic
Durban01.2010
Certificate - Adherence Counsellor’s Certificate
DCC Hope Centre Clinic
Durban01.2010
Certificate - Basic Computer Certificate
Creative Minds Computer Training
Durban01.2012
Certificate - Integrated Access to Care and Treatment
Zoe-life
Durban01.2015
Diploma - Logistics and Supply Chain Management
Intec College
Durban01.2015
Certificate - Introduction to Project Management
Health Science Academy
UMgungundlovu01.2018
Certificate - Sage 300 People Payroll Basic Part 1 (Day 1 and Day 2)
Sage
Durban01.2020
Certificate - Infection Prevention and Control for COVID-19 Training
JPS Africa
Eastern Cape01.2020
Certificate -
Kwelanga Training
Eastern Cape08.2020
BCOM - Human Resources Management
Boston City Campus
Eastern Cape07-2026
Skills
Work well under pressure
Excellent communication
Excellent Administration skills
Full Recruitment cycle
Interviewing skills
Good Computer skills
Multitasking
Excellent Team player
Basic accounting skills
Prioritizing skills
Organisation skills
Stakeholder management
Technical skills
Initiative & problem-solving abilities
Counselling skills
Reporting, analysis and statistics
Attention to detail
Self-motivated
result and deadline-driven
Human resources information systems
Payroll processing
Onboarding and orientation
Employee relations management
Teamwork and collaboration
Personal Information
- ID Number: 9104180532088
- Willing To Relocate: 1
- Date of Birth: 04/18/91
- Gender: Female
- Nationality: South African
- Driving License: Code 10/C1
- Marital Status: Single
Own Vehicle
Yes
Vaccinated For Covid19
Yes
Timeline
HR Administrator
TB HIV Care
11.2025 - Current
Acting HRBP
TB HIV Care
12.2024 - 09.2025
Acting Talent Acquisition Specialist
TB HIV Care
04.2023 - 07.2023
Office Administrator
TB HIV Care
03.2020 - 12.2020
HR Administrator
TB HIV Care
09.2018 - 09.2025
Office Administrator
TB HIV Care
07.2016 - 08.2018
Grade 12 - IsiZulu Home Language, English, Life Science, Life Orientation, Accounting, Physical Science
Gugulesizwe Secondary School
Certificate - 10 Day HIV/AIDS Counselling Course
DCC Hope Centre Clinic
Certificate - Adherence Counsellor’s Certificate
DCC Hope Centre Clinic
Certificate - Basic Computer Certificate
Creative Minds Computer Training
Certificate - Integrated Access to Care and Treatment
Zoe-life
Diploma - Logistics and Supply Chain Management
Intec College
Certificate - Introduction to Project Management
Health Science Academy
Certificate - Sage 300 People Payroll Basic Part 1 (Day 1 and Day 2)
Sage
Certificate - Infection Prevention and Control for COVID-19 Training
JPS Africa
Certificate -
Kwelanga Training
BCOM - Human Resources Management
Boston City Campus