Work Type
Full TimeLocation Preference
On-SiteRemoteLocation: Pretoria, GPJohannesburg, GP
Open to relocation: Yes
Katleho Sithole
Programmes Administrator - Pre-seed Department
Pretoria
Work Preference
Summary
Organized Coordinator with expertise in document control, calendar management, and vendor liaison. Experienced in recruitment support, event coordination, and financial administration. Committed to maintaining accurate systems and resolving requests efficiently. Skilled in MS Office and project management tools.
Overview
10
10
years of professional experience
Work History
Programmes Administrator/Coordinator
E Squared Investments (Pty) Ltd
Johannesburg, Gauteng
05.2022 - Current
- Managed calendars, meeting schedules, and correspondence to support smooth office operations.
- Liaised with internal teams and external stakeholders to resolve administrative requests efficiently.
- Coordinated daily administrative workflows, ensuring accurate documentation and timely task completion.
- Prepared reports, presentations, and records with strong attention to detail and consistency.
- Processed invoices, purchase orders, and expense documentation while maintaining filing accuracy.
- Maintained databases and office systems, improving information access and record control.
- Monitored administrative procedures and recommended process improvements for greater efficiency.
- Ensured compliance with company policies by maintaining accurate employee records and documentation.
- Assisted in the recruitment process by screening candidates, scheduling interviews, and conducting reference checks.
- Optimized communication channels by maintaining organized records of emails, memos, and reports.
- Streamlined office processes by implementing new administrative procedures and tools.
- Collaborated with cross-functional teams to achieve company objectives efficiently.
- Managed calendars and schedules for multiple executives, ensuring punctuality and smooth workflow.
- Completed projects on time with thorough research and data analysis to support decision makers.
- Served as the primary point of contact for external vendors, fostering strong professional relationships.
- Coordinated events and meetings for senior management, creating a conducive environment for decision making.
- Provided exceptional customer service to both internal and external clients, resolving issues promptly.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
ESD Project Assistant
I AM AN ENTREPRENEUR
01.2022 - 04.2022
- Coordinated project schedules, milestones, and task follow-ups to keep deliverables on track.
- Managed administrative support for project teams, including documentation, meeting notes, and action items.
- Monitored project progress and flagged risks, delays, and dependencies for timely resolution.
- Prepared status reports, updates, and presentation materials for internal and external stakeholders.
- Tracked project records, files, and correspondence to ensure accuracy and easy retrieval.
- Contributed to successful project outcomes by providing comprehensive administrative support to the team.
- Handled administrative duties, filing, and errands.
- Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
- Researched and analyzed data to support project-related decisions.
- Improved stakeholder communication with regular update reports and presentations.
- Organized virtual meetings and Advisory Boards.
Secretarial Assistant for SD Advisory Boards
I AM AN ENTREPRENEUR
03.2021 - 12.2021
- Coordinated meeting logistics, prepared agendas, and recorded minutes for follow-up actions.
- Drafted, edited, and formatted letters, memos, and internal documents for accurate communication.
- Managed correspondence, phone calls, and calendar scheduling to support daily administrative operations.
- Maintained filing systems, organized records, and updated confidential information with precision.
- Strictly remote working
Sales Representative
Skinrenos
11.2018 - 02.2019
- Built rapport with prospects through responsive follow-up and clear product education.
- Managed client consultations to recommend skin care solutions aligned with individual needs.
- Processed sales orders accurately while maintaining complete customer records.
- Resolved customer concerns promptly to support repeat business and satisfaction.
Project Assistant Intern
SAICA Enterprise Development
Johannesburg, Gauteng
03.2017 - 02.2018
- Coordinated project administration, ensuring accurate documentation and timely follow-up on action items.
- Monitored project deliverables, identifying delays and escalating issues for prompt resolution.
- Supported stakeholder communication, preparing correspondence and tracking engagement across project activities.
- Maintained project records, updating databases and filing systems with consistent accuracy.
- Scheduled meetings and workshops, aligning logistics with team priorities and participant availability.
Education
Bachelor of Commerce - Entrepreneurship And Business Management
North West University
Potchefstroom, South Africa 04.2001 -
Dream VC - Investor Training Programme
Dream VC
London, United Kingdom 04.2001 -
Skills
Project management
Meeting coordination
Report preparation
Administrative support
Meeting planning
Client engagement
Document structuring
Calendar management
Administrative coordination
Customer relationship management (CRM)
Time management
Event management
Schedule management
Making my own handcare products, Cooking and interest in business development initiatives
I have a haircare business which I manage part-time during my spare time as well as selling home cooked meals upon request.
Timeline
Programmes Administrator/Coordinator
E Squared Investments (Pty) Ltd
05.2022 - Current
ESD Project Assistant
I AM AN ENTREPRENEUR
01.2022 - 04.2022
Secretarial Assistant for SD Advisory Boards
I AM AN ENTREPRENEUR
03.2021 - 12.2021
Sales Representative
Skinrenos
11.2018 - 02.2019
Project Assistant Intern
SAICA Enterprise Development
03.2017 - 02.2018
Dream VC - Investor Training Programme
Dream VC
04.2001 -
Bachelor of Commerce - Entrepreneurship And Business Management
North West University
04.2001 -