Kabelo Ramashitja

Professional Secretary with over 4 years of experience managing daily administrative support tasks and operations in health(government) industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.

• HRA & U: POST ADVERTISEMENT
• Prepares source data for computer entry by compiling and sorting information; establishing entry priorities
• Numbering application forms according to gross list
• Securing information by completing data base backups
• Enters customer and account by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Contributes to team effort by accomplishing related results as needed.
• Supply chain & Contract Management
• Assisting in conducting follow up on orders and commitments
• Maintaining the filing system of the component
• Assisting in filing and retrieving information
• Typing Documents and labeling according to the section they belong
• Preparing of documents for supervisory committee members by paginating and indexing prior submitting to the Adjudication.
• Assisting in filing of requisitions and vouchers
• Assisting in generating procurement advises on the Logis system
• Assisting in closing and canceling of requisitions and orders
• Preparing the SBD 7.1 both for the bidder and the purchaser
• Updating expenditure reports before the commencement of the financial meeting
• Knowledge of various contracts handled by Contract Management:
• Professional Contracts
• Production and periodicals contract
• Transversal contract
• HRD: Policy and external training
• Assisting in capturing intern stats on a national capacity
• Assisting in procuring on the Logis system and log 1 form
• Submission of sundry payments for the bursary holders
• Submission of sundry payments to the financial office for approval and payment
• Preparing documentation to be utilised during the final meeting of the directorate
• Receiving candidates and students from the receiving area and directing them to the relevant venue
• Assisting in implementing and applying human resource development policies
• Steve Biko Academic Hospital (Nursing)
• OFF DUTIES
• Manage own off duties together with ASM and other secretaries for relieving during planned leave periods.
• Attend and follow up relieving off duties in the ASM office when on leave.
• Relieving in patient care office
• OVERTIME
• Capture the HOT usage on data base and forward to Nursing management
• Check and monitor spreadsheets with the overtime forms before handing in at HR
• PERSONNEL DATA BASE
• Update database with needed information
• Update personnel files kept on long term incapacity leaves
• Backup and update database weekly
• Record IOD in files
• Compile verification list and send them to the Payroll office
• OFFICE ADMIN
• Monitor and control usage of equipment’s in the office
• Monitoring and ordering of office stationery
• Keep and update expenditure of office equipment and stationery
• Record call and screen calls into the manager’s office
• Give the daily stats of the office on a roll call list
• Take messages for the managers and organise her diaries through setting appointments for people to meet her.
• Set up meetings for the office and book venue
• Take minutes in the meeting
• Creating master files for the office to file confidential documentation
• Coping and faxing of documents
• Capturing leave forms of members and student Nurses
• Managing of incoming and outgoing posts
• Cooperate in own PMDS management-keeping documentation of evidence
• Organization of general office administration

Championing Anti-Discrimination in the Public Sector

• Identity Number: 9709136253082
• Date of Birth: 13 September 1997
• Marital Status: Single
• Drivers’ License: Code C1 (10)
• Own Transport: Yes
• Nationality: South African
• Gender: Male
• Race: African
• Health: Excellent
• Criminal Offences: None
• Method of correspondence: e-pos