Jabulani Hope Xanti

• Processing Responsibilities -Prepare journals and complete financial accounts to Trial Balance every month according to agreed-upon deadlines -Produce Income Statement YTD analysis for Management and Monthly Management Reports -Ensure all expenses are captured and Included in month-end processing -Review and sign off month-end checklist and create month-end file with all relevant documentation i.e., Asset register, Asset file, contracts, etc.
• Ensure all Open Items are reconciled monthly and outstanding reconciling items are followed up on and resolved
• Reconcile balance in fixed asset sub-ledger to summary-level account in general ledger
• Ensure all bank-related queries and reconciling items are cleared by month-end -Liaise with the regional finance teams with requests and monthly Cash Flows Projections
• Assist with audit queries by providing support when needed including engaging auditors on timelines and reports and clearing audit issues
• Payroll Management -Prepare salaries schedules -Process salaries onto Payroll System -Ensure all salaries are loaded and ready for payment by due date -Ensure that any changes to individual salaries are authorized -Complete required statutory returns and ensure that monthly payments for VAT, PAYE, UIF, and SDL are done on time -Ensure that bi-annual EMPS reconciliation process is done on time -Ensure that annual payments, including COIDA are submitted and paid on time
• Fixed Assets Register Management -Create and monitor system of controls, procedures, and forms for recordation of fixed assets
• Recommend to management any updates to accounting policies related to fixed assets
• Record fixed asset acquisitions and disposals in accounting system
• Review and update detailed schedule of fixed assets and accumulated depreciation -Investigate potential obsolescence of fixed assets
• Conduct periodic impairment reviews and conduct periodic physical counts of fixed assets
• Recommend to management whether fixed assets should be disposed of
• Conduct analyses related to fixed assets as requested by management
• Prepare audit schedules relating to fixed assets and assist auditors in their inquiries
• Track company expenditures for fixed assets in comparison to CAPEX and management authorizations
• Track compilation of project costs into fixed asset accounts and close out those accounts once related projects have been completed
• Treasury Management -Reconcile and clear cash management journals integrated into banking on Pastel daily -Plan and execute Weekly Cash Flow plan in conjunction with Accounts Receivable and Accounts Payable staff -Cash-related clearing accounts, other balance sheet reconciliations -Month-end Journals – Presenters’ Fees, admin fees, management fees, advertising, Insurance prepaid, and accruals
• Sign off on captured Account payments and releasing on the Banking Platform
• Processing and saving journals related to cash control reallocations as well as Ad hoc journals as needed
• Financial Management -responsible for the monitoring of Operating working capital, its calculation and updates and writing reports if any change on it has been identified
• Advises business, including Operations Director on changes that affect how we conduct business and implement risk-mitigating controls
• Developing new Regions where SARF never had them before, incubating and helping new regions up to independence
• Troubleshooting local IT problems, desktop issues, running upgrades
• Responsible for our Investment portfolio, making decisions on risks and sound investment decision making
• Updating Accounting Policy -workshop staff regarding adherence and understanding of it -Updating of course cost calculations on Accounting Policy, including breakeven analysis, calculation of breakeven points, and relevant costing for every course presentation
• Capital Investment Proposals -I lead company’s response to Capital Investment proposals, including calculation of WACC, Cost of financing, decisions on financial and operating leverages as tools to decide on financing decisions - using Management Accounting tools to determine most appropriate financing options for capital investment

• Key performance Areas: -Dealing with all outstanding Invoices on Age Analysis -Managing Vendor process of claiming Old Invoices and signing them off for payment -Managing Auditing of Old processes and implementing new Standards of reporting and developed reports for senior management to outline expenditures, vendor spend and forecasting
• Reconciliation preparations and payments process, including, but no limited to:
• Verifying all Vendors on system for accurate information of their VAT registration, CIPRO registration and FICA compliance
• Checking Reconciliations for accuracy and adherence to Accounting Policy
• Contract Management
• Vendor verification processes and uploading onto Banking system and Pastel
• Conducting compliance tests of Vendors, Invoices, and payment procedures
• Responsible for Reconciliations of Eastern Cape Portfolio, managing relations and making sure vendors adhere to SLAs as signed by them -Query Resolutions, making sure to minimise turnaround time on resolutions of queries -Balancing of Recon back to ledger-Clearing off debit balances of National portfolio, and working with relevant Clerk in getting old info required for such exercise -Checking if Invoices conform to SARS requirements -Attaching of all backup information, making sure that all Reconciliations are approved and completed before17th of each month

• Key performance Areas:
• Check daily cash management schedules
• Debt Management, including but not limited to handing overdue Creditors, setting targets for Team, providing leadership on contentious billings and referrals to Debt Collection company
• Manage “Unallocated Deposits” list and follow up
• Match and process supplier Invoices
• Preparation of Bank Reconciliations and GL reconciliations
• Management of Cashbook and bank Accounts
• EFT Payments loading on ABSA and FNB Internet banking portal
• Liaising with banks regarding overdraft and submission of relevant documentation
• Raise accruals and provisions
• Check and post Journals on SYSPRO
• VAT201 and EMP201 submissions
• Preparation of audit file
• Preparation of Cash Flow Statements, Income Statements, Balance Sheets and Income Statement Reconciliation.
• Preparation of factory production monthly variance analysis and interpretation
• Drawing up of Manufacturing Plant budget, including forecasts for Management Team
• Checking of supplier cost allocations and keeping of their contracts, thus ensuring payments thereof are within terms
• Contract Management; making sure Contracts with Mines are strictly adhered to, along with deliverables involved, ensuring machines are maintained as per SLA stipulations, that required amount of machinery is delivered and maintained monthly
• Management and administration of Capital Expenditure budget:
• Manage flow of CAPEX requests
• Issue purchase orders from approved CAPEX orders
• Ensure payment of suppliers for CAPEX orders
• Planning and collating Factory Costing Schedules, including analysis of variances and reporting thereof
• Capital Investment planning, and presentation to Management Team
• Maintenance and control of Fixed Asset Registry
• Ensure Fixed Assets agree to general ledger balances and running Depreciation monthly, including updating of Depreciation schedules

• Responsible for grant Administration
• Dealing with queries from sub-grantees
• Process information on QuickBooks
• Ensure Exchange Rate is accurate
• Process journals and Adjustments
• Liaise with Partners on Projects and Financial Administration
• Given that this is deadline driven environment, must ensure compliance by all Partners and correct reporting formats are adhered to
• Ensure expenses are allowable and in relevant period
• Train, educate and mentor Partners' Financial Personnel
• General Ledger Reconciliations, Bank Reconciliations
• Funds requisitions and Wire Transfer authorization
• Monthly Management Accounts and sent to HO in Washington on 2nd of every month
• Compiling of Audit File -Compliance Tests
• Preparing & processing bank & FOREX transfers – FNB and Nedbank -Working on a multi-currency platform, and liquidating US Dollar grants in South African Rands, and ensuring the accuracy of the exchange rate
• Coordinated proposal submissions by meeting with team to discuss proposed resources, draft administrative components, review budget and drive deadline achievement
• Oversaw editing process completion and applied updates for error-free submissions

• Performance Areas:
• Maintain records of financial transactions, compiles and collates data on financial transactions; prepares daily reports, daily cash-ups and shift reports
• Performs Creditors Reconciliations and responds to any queries
• Resolves financial errors and discrepancies and pass relevant journals,
• Processing of Cash journals, reallocation of incorrect postings
• Reconciliation of Cash Book to Bank Statement
• Ensuring accuracy of team members’ allocations and advising on corrective measures
• Prepares payments requests, cash advances and verifies eligibility of payments
• Providing in-depth cost analysis and interpreting it to management
• Assigns and schedules work of support staff; trains, instructs and monitors work product
• Maintain schedule of accounts payables
• Monthly Management Accounts
• Daily Bank Reconciliation, Adjustment Accounts and Statutory Returns
• Payroll Administration
• Rent Roll Audit and Collection Performance Management
• Managed complex finance projects under direction of senior management to meet deadlines and budget limitations
• Prepared journal entries and entered into system using Pastel Evolution

Key Performance Areas:

Review and do all back office procedures to perform full accounting functions, books to balance sheet

• Prepare daily and monthly procedures to produce financial statements using Accpac software, Bank -Reconciliation, VAT Returns, and Reconciliation of Debtors and Creditors for oil companies
• Analyse allocations of entries in accounts query and reallocate where necessary
• Draw up and process journal entries
• Processing on accounting package
• Getting budgets ready and preparation of financial statements for year-end audit
• Analysis and interpretation of financial statements -Compiling invoices related to accounts payable for inter-companies. -Clearing of reconciling items to recons
• Consulting with clients daily
• This is a very deadline driven function due to reporting date
• Address inquiries and follow ups arising -Reconciliation of Suppliers accounts, raise queries on unreconciled items and accruals where necessary
• Analyzed problematic areas to provide recommendations and solutions
• Supported clients with business analysis, documentation and data modeling
• Aligned closely with business owners and employees to gather information and gain operational insight
• Prepared presentations to explain revisions, enhancements and process improvements of organization's systems and programs
• Managed multiple deadlines across several businesses to meet dynamic needs of multiple clients