Conference Kgaugelo Sehoole
Pretoria
Summary
Executive Administrator with over 12 years' experience supporting senior executives, ministers and divisional heads in the South African public sector. Skilled at managing executive diaries, coordinating multi-stakeholder engagements, tracking meeting decisions and actions through to completion, and preparing briefing notes, status reports and executive summaries. Experienced in records and information management, procurement and travel coordination, and handling confidential and sensitive information with discretion. Advanced Microsoft 365 user (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) who uses approved AI-enabled tools responsibly to improve efficiency and quality. Holds a BAdmin and BAdmin Honours, with working knowledge of public sector prescripts, policy frameworks and procedures.
Overview
14
14
years of professional experience
Work History
Executive Assistant to the Legal Executive
Legal Aid South Africa
Johannesburg
01.2022 - Current
- Executive support and coordination
- Manage the Legal Executive's diary, appointments and travel and accommodation arrangements, prioritizing competing demands and working with minimal supervision.
- Act as the central coordination point for the Land Rights Management Unit, managing correspondence, enquiries and requests that require executive attention.
- Liaise with all levels of management, staff, clients and external stakeholders on the Legal Executive's behalf, maintaining professional relationships and timely responses.
- Prepare, format and quality-ensure reports, presentations, submissions and other business documents for the Legal Executive.
- Oversaw meeting logistics and monitored progress on action items for effective accountability.
- Schedule meetings and prepare and distribute agendas, meeting packs and supporting documents; take and distribute minutes within agreed timeframes.
- Maintain a register of meeting decisions, actions, commitments and deadlines for [number] recurring [weekly/monthly] meetings.
- Track progress against actions, follow up with responsible officials, collect evidence of completed actions and escalate overdue items to the Legal Executive.
- Prepare action status reports and summaries for management review.
- Strategic coordination and reporting
- Compile briefing notes, executive summaries, status updates and management reports using consolidated information from across the Unit.
- Gather, review and consolidate information and records to support the Legal Executive's decision-making, and flag gaps, inconsistencies, risks and delays requiring attention.
- Monitor implementation of agreed actions and corrective measures, and report progress to the Legal Executive.
- Maintain attendance registers, leave reconciliations and executive compliance submissions for the Unit, supporting audit and reporting requirements.
- Oversaw records management and procurement activities to ensure compliance with organisational policies.
- Maintain electronic and manual filing systems, divisional records and registers, ensuring information is accessible, retained and audit-ready.
- Coordinate procurement processes and manage petty cash in line with organisational policy; oversee the fixed assets register for the Legal Executive's office.
- Safeguard confidential and sensitive information in line with data protection laws and organisational policy.
- Initiative and impact
- Acted as a Unit Admin Manager, including being a risk champion officer for 8 months, directing office operations and improving workflows by introducing a tracking register, standardising templates, resulting in faster turnaround.
- Use Microsoft 365 to coordinate workflow, share documents and track deliverables, and use approved AI-enabled tools to draft, summaries and research more efficiently.
Intern: HR People's Operations
Culturelligence
09.2021 - 12.2021
- Supported recruitment and onboarding of new hires and the internal implementation of new HR processes.
- Researched talent management practices and compiled reports and findings, presenting them to the leadership team in debrief sessions.
- Mapped workflow processes using Kanban tools and maintained organized, up-to-date file systems.
Departmental Secretary | Department of Justice and Constitutional Development
Justice College
Pretoria
07.2019 - 06.2021
- Provided executive administrative support to senior management, including electronic and hard-copy diary management and correspondence drafting.
- Arranged meetings (venues, catering, packs) and recorded and distributed minutes; followed up on actions arising.
- Compiled and submitted reports and documents to management instructions; compiled training statistics for management review.
- Managed petty cash, monitored the office budget, processed travel arrangements and claims, and handled leave applications for legal learning staff.
- Coordinated the compilation and timely submission of performance agreements.
- Maintained document control and filing in line with the departmental file plan.
- Acted as Personal Assistant to the Acting Head of the College for four months.
Executive Personal Assistant
Department of Justice and Constitutional Development
Pretoria
06.2014 - 06.2019
- Manage the Executive Authority's diary, including departmental meetings, Cabinet and committee commitments, parliamentary sittings, imbizos, and public engagements
- Resolve conflicting engagements and prioritize requests with the Chief of Staff
- Receive, screen, log, and route correspondence, and track responses until they are closed
- Draft and edit letters, memos, submissions, and reports
- Prepare briefing packs and meeting files for the Minister
- Follow up with the department on submissions, parliamentary questions, and Cabinet or Exco decisions
- Act as the first point of contact for the Executive Authority's office: calls, visitors, and enquiries from the Department and all other stakeholders, including the public
- Relay the Minister's instructions to the department and manage sensitive messages with discretion
- Arrange domestic and international travel, accommodation, and visas
- Coordinate with protocol, security, and the Ministry's drivers or protection staff
- Prepare travel and subsistence claims and handle petty cash, in line with the PFMA and departmental financial instructions
- Organise meetings, workshops, and official functions, including venue, catering, and attendance registers
- Take and circulate minutes and maintain action and decision registers
- Apply Government protocol, such as order of precedence and official visits
- Run the office's filing and registry system
- Monitor office budgets, assets, and procurement requests through SCM and Finance
- Oversee contact databases for the Ministry
- Handle classified and politically sensitive information with discretion and according to MISS Act
Senior Registry Clerk
Department of Science and Technology (Innovation)
Pretoria
10.2013 - 05.2014
- Managed records and filing, streamlined administrative processes, organised logistics and supported Parliamentary Support Services and Cabinet committees.
Intern: Office Support and Admin
Department of Science and Technology (Innovation)
Pretoria
04.2013 - 09.2013
- Supported administrative and logistical operations, records management and filing, and Parliamentary Support Services and Cabinet work.
Education
BAdmin Honours - Business Management
University of South Africa
01-2017
Bachelor of Administration - Business Management, Public Administration and Labour Law
University of Pretoria
01-2010
Grade 12 -
Ndendeka High School
01-2005
Current Studies - LLB
LLB Unisa
PretoriaSkills
- Executive diary, schedule and correspondence management
- Meeting management, minute-taking and action tracking (decision and action registers, follow-up, escalation)
- Executive reporting: briefing notes, status reports, executive summaries, management reports
- Stakeholder engagement at all levels, including government representatives and international delegates
- Records and information management (file plan, registers, document control, audit evidence)
- Procurement, travel, logistics and petty cash coordination
- Advanced Microsoft 365: Word, Excel, PowerPoint, Outlook, Teams, SharePoint
- Responsible use of AI-enabled tools such as Microsoft Copilot / Claude / ChatGPT for drafting, summarising, research and tracking
Websites, Portfolios, Profiles
linkedin.com/in/ck-sehoole
Timeline
Executive Assistant to the Legal Executive
Legal Aid South Africa
01.2022 - Current
Intern: HR People's Operations
Culturelligence
09.2021 - 12.2021
Departmental Secretary | Department of Justice and Constitutional Development
Justice College
07.2019 - 06.2021
Executive Personal Assistant
Department of Justice and Constitutional Development
06.2014 - 06.2019
Senior Registry Clerk
Department of Science and Technology (Innovation)
10.2013 - 05.2014
Intern: Office Support and Admin
Department of Science and Technology (Innovation)
04.2013 - 09.2013
BAdmin Honours - Business Management
University of South Africa
Bachelor of Administration - Business Management, Public Administration and Labour Law
University of Pretoria
Grade 12 -
Ndendeka High School
Current Studies - LLB
LLB Unisa