Open To Work
COLLEEN NAIDOO
Bramley
Summary
Dynamic and results-driven Bookkeeper with extensive experience at ULTIMATE HELI STOP, proficient in Pastel and ERP systems. Demonstrated expertise in managing full accounting functions and optimizing financial processes. Strong analytical skills complemented by effective communication, ensuring timely resolution of queries and enhancing vendor relationships. Committed to delivering accurate financial reporting and compliance.
Meticulous Accountant polished in reconciling invoices and expense reports. Brings advanced abilities in multiple accounting software and systems. Versatile and methodical professional with several years of vast experience supporting financial services paired with outstanding organizational and leadership abilities.
Overview
29
29
years of professional experience
Work History
Accountant
ULTIMATE HELIPORT /ULTIMATE HELI STOP STEYN CITY
02.2024 - Current
- Cash books for 2 Entities – 6 bank accounts
- Fuel price comparison and costing
- Full function Debtors - vetting, monthly reconciliation
- Full Function Creditors – payments and reconciliation
- VAT and Payroll taxes – calculations and submission online
- VIP Payroll – full HR management function for approx 60 employees
- Financial statements and Management Accounts for 3 entities
- Depreciation and fixed assets register
- General procurement for the airport.
BOOKKEEPER
ETC AGRO (PTY) LTD / INDEPENDENT FOODS/ VAMARA(DURBAN)
02.2017 - Current
- Daily Cash Book + 13 CASHBOOKS
- Daily Capturing of ETC Agro Cash Books in ERP
- Payments Journal, Receipts Journal and General Journal for the following bank accounts: FNB Current Account / FNB Money Market Account / FNB USD CFC / Investec Mortgage / Nedbank Current Account / Nedbank BBF / Nedbank GBF
- Creditors Function (AP)
- Checking and Loading of all payments including Farmers and Transporters on FNB Banking Profile daily (up until October 2021) and still performing this during relief and leave periods.
- Booking of all foreign payments with the forex team and then loading on FNB banking profile online, making sure that SARB contracts are in place for loan agreements and monthly management Fees, Correct mapping of BOP codes, collating of all UCR Numbers, transport Document Numbers, Bill of Ladings, SAD 500 (Shipping Documents) are correct and billed accurately, Telephonic bank confirmation for each new Beneficiary loaded.
- Capturing of Vendor Journals in ERP, monthly expenses, staff claims, building upgrade and maintenance invoice, office consumables (but not limited)
- Monthly Vendor Reconciliations – Including Farmers and Transporters and Co-Ops for storage
- Receive all invoices/ credit notes from both trade and sundry creditors.
- Confirm the validity of the tax invoices/ credit notes, ensure that they have been duly approved.
- Capturing of the sundry tax invoices/ credit notes using the correct general ledger allocation codes.
- Reconciliation and payment of the trade and sundry creditors.
- Following up on all queries and keeping the accounts up to date timeously
- Resolving queries timeously
- Making sure that the rates charged are in line with agreements between Vendors and Company
- Ensuring that Vendors are receiving the remittance advice as soon as the payments are released
- Reconciliation of Company Credit Card and capturing in ERP
- Daily issuing of Petty Cash and Reconciliation of same and capturing in ERP
- Daily updating of Cash Flow to balance to bank statement
- Vendor Onboarding Checking of supporting documents and making sure that all the necessary documents are attached as per Legal requirements.
- Submitting to ERP/CXC teams for on- boarding
- Prepare Vendor payments and getting all the necessary authorization (Trade Desks, and then submitting to Treasury)
- Monthly Storage Reconciliations and capturing in ERP
- To provide advice and guidance to colleagues and senior officers regarding payments systems and procedures to ensure that best practice and current legislation is always adhered to
- Preparing of Weekly Working Capital Reports ensuring accuracy and data integrity this report is used by the Group to make critical business decisions and to gauge the business standing on a weekly basis
- MANUFACTURING FMCG/AGRICULTURE INDUSTRY (MAIZE/SOYBEANS/WHEAT/COFFEE/COCOA /STEEL METALS and ENERGY IMPORTS AND EXPORTS
- Reason for wanting to leave : Agricultural Sector and due to the current drought SA is experiencing a shortage and poor crop quality
BOOKKEEPER / PROJECT/HR ADMINISTRATOR/PROPERTY MANAGER
PURE GROUP (PURE TEXTILES /ADVANCED BUILDING SOLUTIONS / CONGRESS TRADING / JERRY SUNG FAMILY TRUST)
04.2009 - 01.2017
- Accounts Receivable/Payable
- Clearing of Forex inflows on Nedbank and FNB
- Making sure funds are cleared timeously and not returned to customers account
- Prepare and submit customer/supplier invoices on Pastel
- Capture and receipt /deposit payments
- Bank and other reconciliations
- Monitor Customer/ Supplier accounts and Credit Limits
- Preparation of Documents for submission to bank IRO foreign receipts
- Receive, reconciles and control production of monthly Debtor accounts and reports from the computer system and verifies the status of the accounts.
- Follows up on accounts by telephone, personal contact, and correspondence to secure a satisfactory resolution to the repayment problem. Discusses possible financial arrangements, informs clients of potential legal actions, and suggests financial counseling to arrive at suitable payment arrangements.
- Continues to collect until the account becomes a write-off, bankruptcy, or attorney account. Makes early contact with clients to collect and keep them informed of account status.
- Utilises effective human relations skills and various forms of persuasion to present a positive Company image in an already negative situation. Calms irate clients and answers questions and complaints relevant to Department functions. Determines reasons for delinquencies and works toward permanent solutions. Minimizes losses by early actions.
- Utilises further appropriate collection methods if initial attempts do not secure required payment. Recommends extensions of due dates. Suggests consolidations and financial counseling.
- Performs collections efforts in accordance with Company policies and procedures and ensures they are legally compliant.
- Keeps accurate and up-to-date activity reports on late, potentially late, and accounts.
- Documents all collection actions taken, including telephone conversations, alternative financial arrangements, and correspondence on computer.
- Researches accounts that appear on late and potentially late records to ensure that Company errors are detected promptly. Provides clients the opportunity to fully explain their account status.
- Ensures both monthly and ad-hoc rental and fee statements are sent out timeously.
- Controls and monitors Debtor payments in terms of rf. Liaises with Debtors as appropriate
- Handle queries efficiently and diplomatically
- Query Debtor short payments
- Ensure the daily receipting and processing of tenant payments
- Liaises with book keeping and accounting staff re bank account deposits, queries and mis-allocations
- Maintains the Company's professional reputation throughout collections operations and in all contacts with clients.
- Maintains confidentiality.
- Develops contacts with credit bureaus and other financial institutions. Uses shared information to effectively minimize Company losses.
- Utilities documents, reports, and records are accurate, complete, and timely and filed properly. An optimum turn-around time in Utilities is maintained.
- Discrepancies and variances in information are promptly researched and permanently resolved.
- Adjustments and reconciliations are made as needed. Suggestions for continual improvements are made so similar problems are avoided.
- Problem accounts are closely monitored and reviewed.
- Appropriate collections actions are instituted which are in accordance with established Company policies and are legally compliant.
- Outstanding accounts are promptly collected. A KPI ratio which meets management standards is maintained.
- Knowledge of collection procedures and related laws and regulations.
- Utilities / Municipal experience advantageous.
- Understanding of Company policies.
- Familiar with default and enforcement clauses.
- TEXTILES/CMT - PROPERTY RENTAL – CONSTRUCTION INDUSTRY
- Reason for leaving : Due to Xenophobia the Director who was Taiwanese relocated back to Taiwan
BOOKKEEPER
NEWS CAFÉ and CAPE TOWN FISH MARKET SUNCOAST
10.2015 - 09.2016
- Accounts Receivable/payable and payroll/HR
- Full Debtors Function Pastel
- Full Creditors Function
- Payroll, calculation of UIF, PAYE, SDL and UIF – overtime as well as allowances
- Processing of cash books up to Trial Balance
- Staff Clocking and calculation of salary and wages
- Daily cash ups – Reconciliation of same – Till balances
- Kitchen stock procurement and outsourcing new cost effective supplier and supplies
- Weekly stock takes FOH and BOH – including Sushi Bar
- Foods and Beverage Handling
- Stock Take for Bar and stock room
- Stock take of kitchen equipment and ingredients
- Seeking out and negotiating prices for bar and kitchen stock
- Reconciling and tracking all promotional items for Suncoast MVG guests
- Costing of production ingredients – checking for variances
- Bar and Coffee making experience
- Hostess Experience – stepping in for GM when unavailable and attending to customer complaint/queries
- HOSPITALITY INDUSTRY
- Reason for Leaving : Suncoast Casino Expanded and therefore the restaurant was closed down
BOOKKEEPER/HR ADMINISTRATOR
SUPA QUICK LOGISTICS
09.2014 - 09.2015
- Accounts Receivable/payable and payroll/HR
- Full Debtors function on Pastel Program
- Full Creditors Function
- Payroll, calculation of UIF, PAYE, SDL and UIF
- Processing of cash books up to Trial Balance
- Driver trip logs
- Driver diesel Management
- Liaising with Bargaining Council and preparation for annual audit
- Complying with all SARS/Bargaining Councils rules and regulations
- Navis Tracking
- Implementation and control of Vehicle maintenance and service history
- Complete control of procurement of cost effective parts i.r.o vehicle maintenance and repairs – x 12 Heavy Duty Vehicles in Fleet
- Management of Fleet Cards and control of spend
- Attending to and resolving HR queries received from Drivers
- LOGISTICS AND TRANSPORTATION INDUSTRY
- Reason for Leaving : Company bought another business and relocated from Durban to PMB
BOOKKEEPER
ORION FREIGHT FORWARDERS/PENTAGON LOGISTICS
01.2004 - 03.2009
- Accounts Receivable/payable and payroll including Payroll
- Full Debtors function on Clearing Support Services (CSS) Freight Software
- Full Creditors Function
- Payroll, calculation of UIF, PAYE, SDL and UIF
- Processing of cash books up to Trial Balance
- Bookings of containers with depots and container tracking
- Liaising with storage depots for costs
- Container and Breakbulk tracking
- Costing of Transport Rates – Full shipment Costing
- Over boarder Clearing
- Customs stops liaising with customs and feedback to client
- CLEARING & FORWARDING/LOGISTICS INDUSTRY
- Reason for Leaving : Company Liquidated
ACCOUNTING CLERK
GCABASHE INCORPORATED –MAHOMEDY AND MANJEE CA
01.2003 - 12.2003
- Full Accounting Function and data capturing up to Trial balance
- Monthly Statutory returns, VAT, PAYE, SDL, UIF AND WCC
- Reason for Leaving : This was a 1 year learnership to see if I wanted to pursue a career in auditing
ACCOUNTING CLERK
YC JAMAL AND ASSOCIATES
07.1997 - 12.2002
- Full function accounting clerk, data capturing up to Trial Balance
- Completion of Income Tax returns, UIF, VAT, PAYE, SDL and WCC
- Liaising with SARS regarding various queries for different Clients including but not limited to Trust Accounts for Legal Clients complete accounting function for 3 Attorneys.
- Complete Accounting Function for Restaurants, Pharmacies, etc
- Reason for Leaving : Moved on to a sister Company for an Auditing Learnership/Internship
Education
MATRIC EXEMPTION - ENGLISH, AFRIKAANS, MATHS, ACCOUNTING, BIOLOGY, GEOGRAPHY
DIPLOMA IN BUSINESS ADMINISTRATION AND BUSINESS COMMUNICATION -
Skills
- Pastel Evolution
- Pastel Partner Version 14
- QuickBooks Pro
- Pastel Sage VIP
- Microsoft Office
- Uniclox Software Version 1160
- Teltrace System
- OMNI Accounts
- Sage Payroll
- Sage Accounting
- ERP / CITRIX / SAP AND CTRM
- CHEP Pallet control
- Rent Book (TPN)
- Accpac
References
- Jasmine Moodley, Independent Foods, 0317001911, Financial Accountant
- Celestina Naidoo, Pure Textiles, 0748939985, Human Resources Manager
- Pat Pillay, Orion Freight Forwarders, 0313037821, Director
- Morgan Moodley, Pentagon Logistics, 0314628501, Director
- Adrian Munsamy, Orion Freight, 0313039947, Director
- George Maharaj, Orion Freight, 0312077830, Director
Languages
English
First Language
Work Preference
Job Search Status
Open to workWork Type
Full TimeLocation Preference
On-SiteRemoteHybridSalary Range
R35000/yr - R200000/yrTimeline
Accountant - ULTIMATE HELIPORT /ULTIMATE HELI STOP STEYN CITY
02.2024 - Current
BOOKKEEPER - ETC AGRO (PTY) LTD / INDEPENDENT FOODS/ VAMARA(DURBAN)
02.2017 - Current
BOOKKEEPER - NEWS CAFÉ and CAPE TOWN FISH MARKET SUNCOAST
10.2015 - 09.2016
BOOKKEEPER/HR ADMINISTRATOR - SUPA QUICK LOGISTICS
09.2014 - 09.2015
BOOKKEEPER / PROJECT/HR ADMINISTRATOR/PROPERTY MANAGER - PURE GROUP (PURE TEXTILES /ADVANCED BUILDING SOLUTIONS / CONGRESS TRADING / JERRY SUNG FAMILY TRUST)
04.2009 - 01.2017
BOOKKEEPER - ORION FREIGHT FORWARDERS/PENTAGON LOGISTICS
01.2004 - 03.2009
ACCOUNTING CLERK - GCABASHE INCORPORATED –MAHOMEDY AND MANJEE CA
01.2003 - 12.2003
ACCOUNTING CLERK - YC JAMAL AND ASSOCIATES
07.1997 - 12.2002
FORESTHAVEN SECONDARY SCHOOL - MATRIC EXEMPTION, ENGLISH, AFRIKAANS, MATHS, ACCOUNTING, BIOLOGY, GEOGRAPHY
NATAL COMPUTER COLLEGE - DIPLOMA IN BUSINESS ADMINISTRATION AND BUSINESS COMMUNICATION,