Chuma Sikwati
Project Administrator
Midrand
Summary
Detail-oriented Administrative Professional with experience supporting office operations, executive administration, and project coordination. Skilled in document management, meeting coordination, and maintaining confidential records.
Overview
7
7
years of professional experience
1
1
Certification
Work History
PROJECT ADMIN INTERN
NECSA
11.2024 - Current
- Support Eskom based Project in Koeberg Cape Town to support and ensure project completion
- Compiling the Request for Quotation and raise a Purchase Order.
- Project: Request Project Number
- Raising Internal work Orders (IWO)
- Attended workflow training/ sessions
- Procurement: Create Purchase Requisition (PR)
- Travel: Request Travel Advance (Flight travels, Accommodation and Car rental)
- Travel: Claim Travel Expenses
- Procurement: Declare Invoice for Payment
- Uploading of communication documents such as channel contractor on Docman system
- Doing the Project Managers SGR timesheets and gate access and recording on spreadsheets
- Creating the RFI by capturing the information from the purchase orders, transfer/ record it to the receipt book and capture the different POs to spreadsheet and create a summary
- Uploading of documents of Sgniflow into supervisors to preview and sign and them
- To facilitate Clear and constant communication among projects stakeholders by organizing and scheduling meetings, preparing meeting agendas and ensure all the relevant parties are informed of projects updates and changes
- Protocol and etiquette types and channels of communication.
- Uploading of Document communications between suppliers and subordinates on MS Teams files
- Manage projects documents – i.e Contracts, Routing forms, Framework agreement for panel suppliers, Service level agreements, Terms &Conditions, Bidder’s disclosure or Declaration of secrecy, proposals, project
- Plans and compliance documents
- Assist Project Manager to manage and monitor project budget Financial Reporting Accuracy
- Track project expenses Procurement Plan, Expenditure statement
- Process Invoices Paid invoices
- Ensure project stays within financial constraints Approved project Budget
- Assist Project Manager in the allocation and Management of resources – i.e., human resources, tools and materials
- Determine resources needed for each phase of the project and ensure their availability
- Assist in scheduling, forecasting and procuring resources
- Ensure projects comply with industry and legal regulations – quality control
- Coordinates audits and reviews Scheduled audits
- Ensure that deliverables meet predefined requirements and standards Correct document templates used, completed quality checklist
- Support Project Manager in identifying project risks Risk Register
- Document risks and potential impacts Risk Register
- Facilitate risk assessment meetings
- Scheduled Risk Assessment Meeting
- Maintain Risk Management Plan Risk Management Plan
INTERNSHIP
Walter Sisulu University
01.2023 - 01.2023
- Assisting Faculty Administrator and Dean
- Working on ITS system
- Writing minutes for a meeting
- Making appointments and referrals
- Answering phone calls and emails
- Performing data entry and filing for tasks for accounts payable l, purchase orders, equipment inventory, and confidential employees or departmental files.
- Receives, records, and distribution of packages and emails.
- Compiling budget data and maintenance financial records as requested
- Making copies, collates, and otherwise prepares report for mailing, meetings, amd other correspondence.
- Performing other related duties as assigned
ADMIN CLERK and RECEPTIONIST
Attwell Madala High School
01.2022 - 01.2023
- To manage the school's Admin office and confidential service to the principal
- Ensuring efficient administrative systems are established and maintained
- Capturing receipts in the SA-SAMS School system
- Receipting monies deposited to school's account by learners
- Assisting learners who have lost their deposits/ receipts
- Attend to parents, learners, educators and visitors respond to front desk enquiries
- Maintain day to day administration activities
E-CADRE AND EDUCATOR ASSISTANT
Attwell Madala High School
01.2021 - 01.2021
- Provide ICT Technical support to teachers and learners
- Update Operating System software and application
- Upload educational applications and content on teachers and learners' devices
- Create interactive activities for learners and teachers
- Assist teachers in schools implementing coding and robotics curriculum
Tutor and Library Lab Assistant
Walter Sisulu University
01.2019 - 01.2020
- To guide students to access scholarly information through the use on Online Public Catalogue (OPAC)
- Help students in the use of university LMS (Wiseup)
- To assist and supervise students in computer Labs
- Assist in tutoring student showing how to operate MS teams, Mendeley
- Work with the centre for learning and teaching and the writing center
Education
Bachelor of Administration Honours - Management And Public Administration Sciences
01-2021
Status: Completed
Bachelor of Administration - Management And Public Administration Sciences
01-2019
Status: Completed
Matric / Grade 12 - Commerce
01-2016
Status: Completed
Skills
Good computer skills (the whole Microsoft office toolkit)
Good communication skills ( Verbal and Non-verbal)
Good Decision Making skills even in harsh environments
Creative thinking skills
Work well under pressure
Strong organizational and time management skills
Excellent attention to detail and accuracy
Proficiency in Microsoft Office Suite and relevant administrative software
Excellent written and verbal communication skills
Understanding of corporate governance principles and legal compliance requirements
Experience in a corporate secretariat function or related administrative role is preferred
Certification
Code 10 Drivers License
Portfolio/Online profile
- Linkedin : www.linkedin.com/in/ chuma-sikwati-3454941a0
Awards/Achievements
2022 - LESEDI DIGITAL LITERACY : Digify Africa, 2022 - COVID-19 SAFETY AT WORK : Department of Basic Education, 2022 - NATIONAL SCHOOL SAFETY FRAMEWORK IMPLEMENTATION : Attwell Madala High School, 2023 - Data Science 101 : IBM, 2023 - Data Science Tools : IBM, 2024 - Teaching English as a Foreign Language : TEFL Professional Institute - Teacher Record
Timeline
PROJECT ADMIN INTERN - NECSA
11.2024 - Current
INTERNSHIP - Walter Sisulu University
01.2023 - 01.2023
ADMIN CLERK and RECEPTIONIST - Attwell Madala High School
01.2022 - 01.2023
E-CADRE AND EDUCATOR ASSISTANT - Attwell Madala High School
01.2021 - 01.2021
Tutor and Library Lab Assistant - Walter Sisulu University
01.2019 - 01.2020
Walter Sisulu University - Bachelor of Administration Honours, Management And Public Administration Sciences
Walter Sisulu University - Bachelor of Administration, Management And Public Administration Sciences
Nqabara Senior Secondary School - Matric / Grade 12, Commerce