Nontsikelelo Witbooi
Soweto
Summary
Dedicated Administrative Professional with expertise in data capturing, office administration, and document management. Ensures accurate handling of confidential information and smooth workflow in fast-paced environments. Committed to enhancing organisational objectives through meticulous attention to detail and operational efficiency.
Overview
2027
2027
years of professional experience
Work History
Admin Assistant (Intern)
City of Johannesburg
11.2024 - 04.2026
- Tracking all the department's deliverable action plans (tasks) and providing feedback to the Deputy Director.
- Checking that all the department performance management systems (PMS) are submitted correctly and that there are no outstanding issues.
- Uploading the Microsoft Teams scorecard, performance agreement, and personal development plan (PDP).
- Consolidate weekly, monthly, and quarterly reports for department units. Scan, copy, and file documents in line with the Department’s approved file plan and system.
- Provide support to the deputy director with daily clerical tasks, such as preparing meeting agendas and attendance registers.
- Monitor the attendance of Governance Committee members at meetings. Respond to the queries of stakeholders. Ensure all members attended the meeting.
- Allocate duties and perform quality control of the work delivered by officials.
- Manage leave of staff. Advice and lead deputy director regarding all aspects of the work.
- Ensure that all employees are trained and developed to be able to deliver work of the required standard, efficiently and effectively.
- Handled incoming calls and emails, providing prompt responses or directing queries to appropriate departments.
- Review office policies and procedures, update existing protocols, and revise office policies.
Admin Assistant/ Data Capturer
Anova Health Institute
09.2019 - 12.2020
- Registered new and old patient files on the system.
- Retrieved patient files as needed.
- Filed back patient files for easy access.
- Organised filing of patient results.
- Made copies of documents for nursing staff.
- Scanned various papers for professional nurses.
- Captured patient files on tier.net.
- Recorded HIV testing services on tier.net.
- Compiled weekly REDCap reports.
- Ensure that all source data from client files is correctly captured and accurately aligned across all data systems and reports.
- Identify and report any discrepancies or challenges encountered with data capturing or verification.
- Complete other administrative tasks
Admin Volunteer
Reasoma High School
- Managed and updated daily student and educator attendance record
- Registering new students on SAMS systems
- Update students old and new on the SAMS systems
- Assisted the Financial officer with invoice processing
- Write minutes of meetings of the 2nd deputy principle
- Organize exam timetables meeting minutes for the 2nd Deputy Principal
- Drafted and prepared correspondence
Education
N4-N6 certificate - Public Management
Southwest Gauteng College
01-2024
Software Specialist Certficate -
Boston City Campus
01-2018
Matric -
Sir John Adamson High school
01-2015
Skills
- Strong communication and teamwork abilities
- Team collaboration
- Organisational skills
- Confidentiality awareness
- Leadership and problem-solving skills
- Proficiency in Microsoft Office(Word,Excel, Outlook)
- Data capturing and Administrative support
- Attention to detail and good decision-making
- Ability to work independently and meet deadlines
- Good listener
Language
English
Tswana
Sotho
Zulu
Volunteer Experience
Reasoma High School, Admin, Managed and updated daily student and educator attendance record, Registering new students on SAMS systems, Update students old and new on the SAMS systems, Assisted the Financial officer with invoice processing, Write minutes of meetings of the 2nd deputy principle, Organize exam timetables meeting minutes for the 2nd Deputy Principal, Drafted and prepared correspondence
References
Tumi Rantao, Anova Health Institute, M&E Officer, rantaok@anovahealth.co.za, 0834642282
Kgalalelo Galehole, Management Support, Operational Manager, KgalaleloG@joburg.org.za, 0718820781
Timeline
Admin Assistant (Intern)
City of Johannesburg
11.2024 - 04.2026
Admin Assistant/ Data Capturer
Anova Health Institute
09.2019 - 12.2020
Admin Volunteer
Reasoma High School
N4-N6 certificate - Public Management
Southwest Gauteng College
Software Specialist Certficate -
Boston City Campus
Matric -
Sir John Adamson High school