Charles Mukwekwezeke

• Responsible for managing end to end procurement process mostly venues (more than 10) and conferences used for hosting sessions for connecting classrooms
• Negotiated 100% annually or per quarter for new venue requirements making sure serene venues which were cost effective were sourced
• Vendor sourcing which included perfect hotel and conferences centres to use for the organisation's sessions and seminars
• Analyzed customer requirements and provided customized logistics solutions.
• Prepared and presented reports to management on logistics performance.
• Monitored and adjusted inventory levels according to demand.
• Tracked orders and notified customers of status or potential delays.
• Developed relationships with key vendors, securing preferential treatment in pricing and terms negotiation.
• Transport management and logistics for more than 30 venue staff and examiners
• Liaised with DHL for all dispatches as well as building mutual contracts
• Managing all PO creation and administer requisitions on a daily basis
• Supplier relationship management and making sure communication was done effectively concerning any procurement and sourcing requirements
• Creating forecast of demand as well as preparing for new requirements
• Managing delivery of purchased material including conference material on a daily basis
• Managing petty finance used for day to day purchases including PCards
• Creating monthly reports on expenditures and work with Finance team to create balance
• Gathered all procurement information in organisation so as to create monthly reports that were used to teach colleagues including venue staff on hoe to be procurement savvy
• Researched and analysed on current and new suppliers to understand availability of products mostly PPE during COVID
• Managed tender documentation including bid evaluations for transport and venue providers
• Establishing KPIs for Suppliers and maintaining Service Levels Agreement (SLAs)
• Negotiated and re-negotiated with all venues suppliers especially to provide conducive environments that met health and safety during COVID (daily basis using checklist and supplier scorecard)
• Stakeholder management to ensure operations run as smoothly
• Defining developing and implementing procurement strategy so as to achieve compliance
• Advising the team and stakeholders to determine the nature of new services required on a monthly basis
• Enhanced supply chain efficiency by optimizing shipping schedules and routes.
• Established an effective communication system between departments involved in logistics coordination ensuring seamless information flow.
• Improved order accuracy through meticulous data entry and verification processes.
• Collaborated with sales and customer service teams to address client concerns and expedite orders when necessary.

PO Creation and requisition management

• Using SAP/ERP in sourcing
• Assisting with 50% contract creation and negotiations
• Managed procurement of all conference stationary and connecting classroom venue management
• Daily or weekly buyer role for all office equipment and stationary and liaising with courier for all dispatches
• Oversee packaging of all material that were sent to different universities as well as managed reception of packages and communicating with universities or suppliers about any discrepancies
• Assisted in carrying out audits for all venue suppliers and used scorecards to compare performance
• Assisted with supplier performance and appraisal on per quarter base
• Assisted in venue and new supplier negotiations
• Assisted with all inventory management on a daily basis
• Liaised with supplier on a delegated responsibility making sure delivery of required services was done with strict compliance
• Provided assistance with transport management and booking for all conferences held and making sure POs were done timely as well as carrying out invoicing
• Assisted with most invoice payments as well as supplier relationship management
• Knowledge of Customs, Imports and Exporting through continued learning on Alison
• Experience in tracking dispatches, CRM and being an innovative quick learner
• Project management experience through the Connecting Classroom initiative
• Managed stakeholders expectations
• Collaborated with sales and customer service teams to address client concerns and expedite orders when necessary.
• Established an effective communication system between departments involved in logistics coordination ensuring seamless information flow.
• Improved order accuracy through meticulous data entry and verification processes.
• Enhanced supply chain efficiency by optimizing shipping schedules and routes.
• Analyzed customer requirements and provided customized logistics solutions.
• Prepared and presented reports to management on logistics performance.
• Monitored and adjusted inventory levels according to demand.
• Tracked orders and notified customers of status or potential delays.
• Trained new employees on logistics procedures, promoting a consistent approach across the team.