Bongiwe Malingatshoni
Personal Assistant
Langa
Summary
I am an experienced and highly organized professional with a strong background in office administration. With a proven ability to manage administrative duties efficiently and effectively, and taking great pride in my work. The Secretary to the Campus Manager at the College of Cape Town, City Campus. Applied for a National Diploma: Management Assistant and hold a N4-N6 Management Assistant, and NCV Level 4 Office Administration Certificate. Currently employed as a Secretary for 9 months with 4 years of Administration Experience.
Overview
9
9
years of professional experience
1
1
Language
Work History
Secretary to the Campus Manager
College of Cape Town (City Campus)
05.2023 - 03.2024
- Diary management, maintaining appointments, meetings, arranging functions and events in connection with campus coordinator
- Ensuring that deadlines are met
- Liaise and communicate on behalf of Campus Manager via written emails, verbal communication and telephonically
- Liaise with SRC, student support services, parents walk in students, campus security and external stakeholders
- Office management in Campus Manager's absence and as needed
- Typing of agenda, minutes of meetings, letters and documents
- Assist in booking venues for meetings
- Petty cash management, ensuring petty cash claim forms, original slips are signed and submitted to finance
- Filling, scanning and photocopying of documents
- Obtain necessary signatures on documents
- Manage Campus Manager's diary and compile realistic schedule of appointments
- Receive visitors on behalf of Campus Manager
- Type documents and manage telephone calls, record messages and communicate messages to Campus Manager
- Reminding staff to sign monthly payroll verification
- General administrative duties as requested by Campus Manager and Management of campus
- Answering calls on behalf of manager and attend to queries related to Campus and Manger
- Management of Campus board room and executing venue bookings
- Arrange and diarise appointments for Campus Manager
- Safe guard confidential documents
- Maintain effective filling system for cooperate office of College of Cape Town
- Typing and draft memorandum decision
- Record conflict of interest declaration at meetings
- Prepare all necessary documentation for Campus Manager
- Planning and manage day-to-day office activities
- Attend meetings and record accurate and professional minutes
- Liaising with internal and external stakeholders.
Administration Assistant
College of Cape Town (City Campus)
01.2022 - 04.2023
- Filling and data capturing
- Registration of students on ITS
- Administered database for new students
- Answered incoming calls for company and attending to queries
- Creates student numbers and student cards on Its
- Formulate attendance register
- Taking messages and referral of calls appropriate
- Registration of new and returning students at all levels (NCV and Report 191)
- Assisting with student list for pace assessment
- Capture biographical information of students on MIS (Management Information System)
- Scanning barcodes for textbooks on Libwin
- Handling enquiries personally, telephonically and electronically
- Assist with enrolment forms.
Administration Assistant
Just Grace NPO (Langa High School)
05.2018 - 05.2019
- Managed Salesforce (Captured, Retrieved and uploaded documents)
- Designed marketing materials on Canva
- Handled inquiries personally, telephonically and electronically
- Handled office supplies, including ordering and organising
- Handled incoming calls for company
- Managed employee roster and calendar
- Captured students’ data and sent bulk SMS portal
- Booked meeting rooms, typed agenda and minutes during meeting
- Assisted with computer updates and after school classes
- Organise venues, prepared refreshments for meetings
- Filed, scanned, photocopied application forms for students and tutors.
Administration Assistant
College of Cape Town (Central Office)
09.2017 - 02.2018
- Assisted with finance requisitions
- Filed requisition forms, processed requisitions, invoices and quotes
- Assisted at reception by operating switchboard
- Capturing inquiry forms
- Recorded messages and referral of calls appropriately
- Assisted with enrolment forms
- Assisted with meeting packs, decoration for open days/events.
Administration Assistant
Vanguard Community Health Centre (Volunteer)
01.2015 - 12.2015
- Maintained accurate record keeping of patients
- Prepared patient files for outreach and ensuring that is accurate and correct labeling of all files
- Addressed patients with inquiries and referred them as necessary
- Opened new patient filed using prescribed stationary
- Record keeping, filling, distributing and receiving of folder.
Skills
Ms Wordundefined
Experience Summary
4 Years, 7 months
Qualification Education
- College of Cape Town, Management Assistant (National Certificate) N4-N6, 2020-2021
- College of Cape Town, NCV Level 4 Office Administration, Matric Equivalent
Personal Information
- Date of Birth: 12/24/87
- Gender: Female
- Nationality: South Africa
- Driving License: Code 10
References
- Mr Fred Koopman, Campus Manager, 021 462 2053, fkoopman@cct.edu.za
- Ms Fazilat Roos, Academic Support, 021 462 2053/079 298 5590, froos@cct.edu.za
- Mr Grant Edmont, Executive Director, 072 556 3434, grant@justgrace.co.za
- Mrs Sharon Grobbelaar, Corporate Communication Marketing Manager, 0835647599, sharon@gyos-soul.co.za
Timeline
Secretary to the Campus Manager
College of Cape Town (City Campus)
05.2023 - 03.2024
Administration Assistant
College of Cape Town (City Campus)
01.2022 - 04.2023
Administration Assistant
Just Grace NPO (Langa High School)
05.2018 - 05.2019
Administration Assistant
College of Cape Town (Central Office)
09.2017 - 02.2018
Administration Assistant
Vanguard Community Health Centre (Volunteer)
01.2015 - 12.2015
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